Good decision-making

Good decision-making

• 1.
  Good Decision Making Goodgovernance is about how we make good decisions. It’s not about making ‘correct’ decisions, but about the best process for making those decisions.
• 2.
  • When decision-makingprocesses are not working well, complaints about lack of information, inadequate consultation or rowdy behaviour usually occurs. • When this happens, it’s worth looking at the whole process to see where problems are and how they can be addressed. Good Decision Making
• 3.
  Steps for agood meeting • Calling a meeting • Chairperson for the meeting • Prepare an Agenda • Keep minutes or notes • Establish the Rules or a Code of Conduct • Take Control and Stick to the Agenda • Action List • Discuss when the next meeting will be and where • Close the meeting on time
• 4.
  Steps for agood meeting Calling a meeting Letting the right people know that a Meeting has been called. This might mean putting up a poster [with the date/time/place], or ringing everyone or sending out messages.
• 5.
  Chairperson for themeeting A Chairperson can be elected at the meeting. The same person can Chair each meeting or it can be someone new each meeting. A good Chairperson will start a meeting on time and make sure it runs to the agenda. They will also ensure that everyone has a say and stays focussed on the issues in the agenda. Steps for a good meeting
• 6.
  An Agenda shouldlist what will happen during the meeting, example: • Welcome and open the meeting • Apologies/Declaration of Conflict of Interest • Minutes from last meeting • Report on Action list • Program or Service Delivery Report • Budget Report • Any other business/date for next meeting • Close the meeting The Agenda shows the order of the meeting and ensures that important things are not forgotten. Steps for a good meeting Prepare an Agenda
• 7.
  Someone needs tobe responsible for keeping minutes or notes during the meeting. The minutes are a record of your decision and any other important information you want to record. The minutes from the last meeting should be read and approved at the each meeting. Steps for a good meeting Keep minutes or notes
• 8.
  A Committee orBoard needs clear rules for; • acceptable behaviour, • how business is done, • how many people for a quorum, • how decisions are made and recorded. You can make your own rules in your meetings. Steps for a good meeting Establish the Rules or a Code of Conduct
• 9.
  Start and endthe Meeting on time. If you run out of time for all the things on the agenda, consider deferring some items to the next meeting if possible. Staying focussed on the agenda helps to keep the meeting moving and on time. Steps for a good meeting Take Control and Stick to the Agenda
• 10.
  Record things thatneed to be done in an Action List noting who is responsible. The list can be attached to the minutes. An Action List should be reviewed and updated at each meeting. Steps for a good meeting Action List
• 11.
  Before closing themeeting discuss when the next meeting will be and where it will be held. Steps for a good meeting Discuss when the next meeting will be and where
• 12.
  Close the meetingon time and thank everyone for their attendance. Steps for a good meeting Close the meeting on time