Group 10 getting things done by david allen summary
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1. The document summarizes seven practical lessons for managers from David Allen's book "Getting Things Done". It outlines Allen's methodology for personal productivity which involves writing down all tasks, determining the next action for each, and regularly reviewing tasks. 2. It describes setting up systems for time, space, and tools to manage work including a filing system, and categories to track projects, actions, and information. The methodology involves collecting all work items, clarifying each item, and deciding what to do with them. 3. The summary highlights three tiers of mastery in applying the GTD methodology including employing fundamentals, implementing an integrated life management system, and leveraging skills to create clear space and get things
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Group 10 getting things done by david allen summary
- 1. David Allen Group No. 10 Anupam Dey PGP30363 | Sonali Gupta PGP30107 | Suhani Kejriwal PGP30109 | Vartika Jaiswal PGP30116 | Yatin Bhardwaj PGP30417 7 Practical Lessons for Managers from the book
- 2. What’s Your Biggest Problem??? Too much to do and so little Time…
- 3. What to do??What Does it Lead To?? BUT……
- 4. David Allen • A management consultant and executive coach • Called a personal productivity guru • Published Getting Things Done in 2001 “Your mind is for having ideas, not holding them.” - David Allen “WARNING: Reading Getting Things Done can be hazardous to your old habits of procrastination.” - Carola Endicot Director, Quality Resources, New England Medical Centre Welcome to Getting Things Done
- 5. How To Get Things Done? Conscious mind is a focusing tool, not a storage place. -David Allen
- 6. Lesson 1 : A New Practice for a New Reality Free yourself from the various tasks by : Writing down the outcomes you wish to achieve For every outcome, determining the "next physical action" to move forward Remind and Review regularly
- 7. 1. Setting Aside Time: Lesson 2 : Setting Up Time, Space and Tools 2. Setting up the Space: Set up space at home, work and in transit. Central Cockpit of Control, such as room, phone, computer etc
- 8. 4. Filing System Filling system at hand distance from workplac e Only one filling system “Where could item be?” Should have 2-3 possible answers only Quick item filling, less than a minute Purge filling system once a year Lesson 2 : Setting Up Time, Space and Tools 3. Tools: THINGS REQUIRED, such as plain paper, file folder, calendar etc
- 9. Transform all items into discrete items of work Transform into physical form that can be put in a basket or work stack If it does not fit on the stack, label the item on a piece of paper and put it on the 'work stack' Lesson 3 : Collection; Corralling Your Stuff
- 11. Collect everything Identify each item Decide what to do with each of the items in the "in" box Lesson 4 : Clarifying- Getting into Empty FIFO Method
- 12. Is the task actionable? Trash Not of any use Incubate Someday/May be list Reference Retrievable when required No Lesson 4 : Clarifying- Getting into Empty Do it (when action takes <2 min) Defer it (to the appropriate person) Delegate it (do it later) Yes
- 13. 2. Calendared Actions and Information Basic Categories of Things to Keep Track 1. A Projects List 3. Waiting For Others to Complete List 4. To Do List 5. Someday/ Maybe List
- 14. Reflecting: Keeping it all fresh and functional Review your daily calendar Review your Action List Get Clear Get Current Get Creative Updating Your System : Weekly Review
- 15. The Bigger Picture Reviews
- 16. Four-Criteria Model for Choosing Action in the Moment Context Time Available Energy Available Priority
- 17. 1. CONTEXT You Have Freedom When You Are Easy In Your Harness
- 18. 2. TIME AVAILABLE Having A Sense Of Time Is Not A Gift But A Conscious Effort To Use It Effectively
- 19. 3. ENERGY AVAILABLE We All Have Times When We Think More Effectively And Times When We Should Not Be Thinking At All
- 20. 4. PRIORITY It Is Impossible To Feel Good About Your Choices Unless You Are Clear What Your Work Clearly Is!
- 21. SIX LEVEL MODEL FOR REVIEWING YOUR OWN WORK Life Long Term Visions One To Two Year Goals Areas Of Focus And Accountability Current Projects Current Actions
- 22. WHAT IS THE MAIN SOURCE OF NEGATIVE FEELINGS? Broken Agreements With Yourself Are One Of The Biggest Source Of Negative Feelings
- 23. HOW TO PREVENT BROKEN AGREEMENTS WITH YOURSELF • Don’t make the agreement – Maintaining an objective and complete inventory of your work, regularly reviewed, makes it much easier to say no with integrity • Complete the agreement – Finish the work that needs to be done • Renegotiate the agreement – It is the act of forgiveness that opens up the only possible way to think creatively about the future at all
- 24. WHY BRIGHT PEOPLE PROCRASTINATE THE MOST Their sensitivity and creativity give them the capability to produce in their minds lurid nightmare scenarios about what might be involved in doing the project and all the negative consequences that might occur if it not done perfectly
- 25. THE INTELLIGENT DUMBING DOWN No Matter How Big And Tough A Problem May Be, Get Rid Of Confusion By Taking One Little Step Towards Solution. Do Something!
- 26. VALUE OF A NEXT ACTION DECISION MAKING STANDARD The question, “What is the next action?” Forces:- • Clarity • Accountability • Productivity • Empowerment
- 27. GETTING THINGS DONE AND COGNITIVE SCIENCE Research conducted in the field of Cognitive Science has emerged within several frameworks and categories
- 28. 1. POSITIVE PSYCHOLOGY • Relevant aspects of positive psychology include happiness, psychological well being, strength, character and virtue • This is relevant to GTD as it is more concerned with meaningful work, mindful living and psychological well being than simply knowing how to manage tasks
- 29. 2. VALUE OF AN EXTERNAL MIND • If we use our memory as our organizing system, our mind becomes incompetent because of the demand of intense work • GTD helps in focused attention and mindful thinking at the right time
- 30. 3. RELIEVING THE COGNITIVE LOAD OF INCOMPLETIONS • Uncompleted task take up room in the mind which limits clarity and focus • GTD helps in giving a trusted plan that ensures forward engagement will happen
- 31. 4. FLOW THEORIES You can only put your conscious attention to one thing at a time. If that’s all that has your attention, you are in flow
- 32. 5. SELF LEADERSHIP THEORY Providing yourself the right cues, which you will notice at the right time, about the right things
- 33. 6. GOAL STRIVING • Goals are a vital part of life • GTD serves to facilitate both personal and professional goals
- 34. 7. PSYCHOLOGICAL CAPITAL It consists of Four definable aspects • Self efficacy • Optimism • Hope • Resilience
- 35. THREE TIERS OF MASTERY Over the years people who adopted the GTD methodology have demonstrated three stages of maturity
- 36. 1 Employing the fundamentals of managing workflow
- 37. 2 Implementing a more elevated and integrated life management system
- 38. 3 Leveraging skills to create clear space and get things done for an ever-expansive expression and manifestation
- 39. 1. Free yourself from the various tasks 2. Five Stages of mastering workflow • Capture • Clarify • Organize • Reflect • Engage 3. Eight GTD Lists and Files • Next Actions, Calendar, Project Plans, Waiting For Someday, Tickler, References 4. Three Tiers of mastery • Employing Fundamentals • Leveraging Skills • Life Management System
- 40. THANK YOU