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Health and safety requirements for computer maintenance
The document outlines health and safety requirements for computer maintenance, emphasizing data backup, manual handling techniques, and the use of antistatic measures. It highlights the responsibilities of employers to ensure employee comfort and safety through proper work environments and equipment, as well as the importance of strong password practices and data organization. Additionally, it discusses various communication methods, their advantages and disadvantages, and provides instructions for backing up files using Dropbox and USB drives.
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Health and safety requirements for computer maintenance
- 1. Health and Safety requirementsfor Computer Maintenance Ajay Jassi
- 2. Before the process Backupall of the data that is important. Check system BIOS so that if any parts of the computer is damaged it will give a warning, so the problem is known.
- 3. Manual handling When liftingup a computer, legs must be bent and back must be straight up, as this will prevent breaking bones when lifting heavy objects.
- 4. Electrical hazards Firstly turnoff the computer correctly and unplug it from the mains. Unplug all the other cables attracted to the back and front of the computer. Power cycle the computer.
- 5. Preventing Static Shocks Oncethat is done lay the computer down on a flat surface on top of an antistatic mat. If there is any screws that need to be undo, use the correct screwdriver and take off the cover. Now a antistatic wristband will need to be worn and connect it to a metal part in the casing of the computer with the crocodile clip.
- 6. Responsibility for employers Theemployer must make sure that their employees are safe and comfortable with their industry. For the employer to do this they will need a clean environment with fully equipped uses. Employees will need: 1)To have regular breaks. 2)Comfortable spinning chairs with cushioning, arm rest, foot rest and a head rest. 3)Antiglare screen to protect their eyes. 4)Strong table. 5)Safe fully working keyboard and mice.
- 7. Reasons why employers responsibilityare important 1)Employees will need to take regular breaks so that they don’t strain the eyes and muscles, also avoids them from getting headaches. 2)They will need a comfortable chair because they will be sitting down for long hours and if the chair isn’t comfortable, then this may cause back problems and long term health problems. 3)Needs for antiglare monitor is very important as it reduces reflections from the background, so not much light is being lit off. 4)A strong table will need required if a monitor and a desktop computer will need to be held. Also it will need to be able to hold up arm weight when using keyboard and mice. 5)It’s important for the employees to have a good keyboard and mice, so that they don’t get an electric shock.
- 8.
- 9. Importance of password Passwordsare used to protect data and personal information. To create a strong password it must contain capital letters, numbers and symbols. It’s important that passwords are not shared. The minimum characters should be 8. When creating password, no personal information or names should be used. Such as football clubs, first name, dob
- 10. Using directory andfile names Using directory and folders are useful as it keeps data organised and easy to access. When using directory it saves the time, instead of looking through one folder.
- 11. Backing up data Backingup data is very important and useful. This is because if the file crashes or gets lost, you will have a restore point, so where last been saved in a different directory. This can be saving it to a different hdd, email, memory stick or dropbox.
- 12. Anti-virus Anti-virus is asoftware that is installed onto the computer to protect data from viruses and damage. Some anti-virus software automatically backup your data, in emergency of a virus or a error.
- 13. Methods of communication Communicationmethod What each type of communication was used Advantages and disadvantages of using the method Email Used to send work to teacher and to get help. Advantages: Easy and quick to use. Disadvantages: Not a instant respond. Social networking sites (Twitter) Used to share work to peers to view and receive information Advantages: Receive feedback and can improve. Disadvantages: Work can be copied by someone else. Video Used this to do a Face-to-face discussion which got uploaded on YouTube. Advantages: Easy for people to view the video as doesn’t require downloading Disadvantages: If the video has high pixels, slow internet connections wouldn’t be able to cope. Letter Used to send letters to customers, to keep in touch. Advantages: allows people to send vouchers and coupons Disadvantages: customers doesn’t have to reply Mobile phone Used to communicate with friends by text. Advantages: Instant reply and quick send. Also no internet connection is required. Disadvantages: In some areas Main disadvantage is that email, social sites and videos requires internet connection. there is restricted signals/
- 14. How communication delaysand effects progress in workplace. Mainly communication delays progress because the main communication type which is Email isn't a instant reply and takes time to get a response. Other way is if there is no signal in the specific area. Another less known problem is if you accidently email it to the wrong person, without realising and still waiting for a response.
- 15. Demonstrating how torestore a file using backup
- 16. How to backupusing dropbox 1) 2) 3) 4) Create folder Save file in folder Log into dropbox Create directory folder in dropbox 5) Open directory folder and click on upload button 6) Choice file to upload 7) Once done it should be in folder
- 17. Downloading from dropboxto 1) Log into dropbox restore. 2) Go into the folder when the file is in 3) Click on the file 4) Then click on the download icon and it will save into the download folder 5) When you click on the file it will take you to the directory folder File that just been downloaded
- 18. How to backupusing USB 1) 2) 3) 4) 5) Create folder Save file in folder Plug in USB Open USB Create directory in USB 6) Copy file over to USB 7) Delete file of computer 8) Copy back over from USB