How do you secure an electronic signature?
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The document discusses how to secure electronic signatures, detailing the legal framework established by EU regulations like eIDAS and Belgian laws that facilitate digital identification, signatures, and archiving. It emphasizes the importance of compliance, trust, and efficiency in the adoption of these technologies across various sectors, highlighting solutions like Connective eSignatures that streamline the signing process. The technology is readily available and offers a user-friendly experience while ensuring legal validity and security for digital transactions.
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How do you secure an electronic signature?
- 1. How do you secure an electronic signature? eSignatures & eArchiving 11-May-21 May 11, 2021
- 2. Ground rules
- 3. Eric Peeters Sales Manager @Connective ICT Lawyer @Timelex Speakers Hans Graux CEO @Xenit Ronny Timmermans
- 4. How do you secure an electronic signature? eSignatures & eArchiving • Trust for content centric digital transformation • Digital Signature – The Legal framework • Connective - The Solution • How to digitally and legally sign your documents in the Alfresco Digital Business Platform • Q&A Insurance, Banking, Government, Legal are facing a new type of risk due to changing client expectations and an increase regulatory burden. Agenda
- 5. All processes need to document “proof” and “agreement” q Identity q Authenticity q Integrity q Non-repudiation Trust for content centric digital transformation eIDAS, “Electronic Identification And Trust Services”, aims to facilitate “cross-border digital transactions (interoperability) between citizens of the European Union, in order to stimulate economic and social development between the participating countries”.
- 6. Identification, signatures and archiving - A recent experience…
- 7. I WANT TO DO SOMETHING DANGEROUS… Time to enter the market
- 8. • It’s 2021, so app time! • I know they allow itsme login, but onboarding…? • Create an account. Log on with itsme. Share the necessary data. Read (ahem…) the contract. Sign it with itsme. Receive a copy via e- mail. • … it was done. Under two minutes. How to open the door
- 9. What just happened there, from a lawyer’s perspective? • Itsme is an EU notified identification scheme under the eIDAS Regulation • Under Belgian eID act, this allows authoritative identity data to be used, also towards the private sector • Unique identification via the national number, authorised under the National Register Act • All in compliance with KYC regulations • Remote qualified signature created, made possible through the eIDAS Regulation • Sealed copy sent via e-mail, also under the eIDAS Regulation • All the pieces of the puzzle were just there, technologically and legally!
- 10. Let’s take a closer look at the framework
- 11. The Legal Framework IDENTIFICATION SIGNATURES DOCUMENTS & ARCHIVING
- 12. EU Legislation • eIDAS Regulation: framework for recognition of trustworthy eIDs for eGovernment purposes – covers e.g., the eID card • But it can be opened up to private sector use too • Unlocks a basic data set • Combined with a risk-based approach for KYC Belgian Legislation Outcome Identification • Belgian Act on e-identification of 2017 allows recognition of private sector identity schemes • Itsme was recognised, and notified at the EU level • Trustworthy mobile eID • Also works across borders!
- 13. EU Legislation • eIDAS Regulation: e-signatures (for humans) and e-seals (for companies and processes), and of course time stamps • Various levels of assurance, with EU level recognition • Made more flexible to support remote signing, also at the highest level of assurance (qualified signatures), or batch signing • Standardisation framework evolved to match this: legal and standardised Belgian Legislation Outcome Signatures • Belgian Digital Act of 2016 • Amended the Code of Economic Law (Trust Services in chapter XII) • Qualified Seals for e-Signatures of representatives • Materialisation (printing…) of e- Signatures • Trustworthy mobile signing • Trustworth batch signing • Greater flexibility
- 14. EU Legislation • Nondiscrimination of electronic documents in e-Commerce Directive and in eIDAS Regulation • No archiving or digitisation yet Belgium Legislation Outcome Documents & Archiving • Digital Act also created rules for qualified e-archiving (including digitisation services) in 2016 • Finally, also a standardisation framework through a Royal Decree in 2019 (based on international standards) – now open for business! • End to end legislation is available • Used to have lots of exceptions, now there are very few
- 15. Results The technology has been there for many years The laws and standards have caught up The market is (nearly) complete Is it possible? Legal? Secure? Virtually always yes – even banks are doing it for specifically strictly regulated business activities! The best part? More and more of this is just off the shelf, at the highest level of trustworthiness! Today is not about looking at the future, it’s looking at the present!
- 16. About Connective Digital Signature
- 17. What is Connective eSignatures? Connective eSignatures is a fast, user-friendly and secure signature platform to upload, sign and distribute digital documents. It is an end-to- end solution that includes a wide range of signing methods from eIDs to SMS that allows you to configure signature flows in a few simple clicks.
- 18. The benefits Efficiency! No more paper Acceleration! Save Time No need to print & scan documents anymore. Everything is digital! Sign one or multiple documents in just a few clicks anywhere & anytime on the device of your choice. Flexibility! Anywhere. Anytime Accelerate your business both internally as externally. No need to chase signatures. You have a clear overview at any time. Security! Integrity first Legal compliance! Valid worldwide Guarantee that your signed document remains unchanged! Even minor altering will be detected and will result in invalidating the signature! Most countries worldwide have adopted regulations recognising the legality of digital signatures. User experience! Easy as can be Easily enhance your stakeholders’ interactions with your organisation.
- 19. WHY CHOOSE CONNECTIVE eSIGNATURES? A wide variety of signature methods BASIC & ADVANCED DIGITAL SIGNATURES Belgian eID SMS OTP iDIN Sign Biometric Scribble Manual Scribble Email OTP itsme® QES Sign Other Smartcards DNI electronico Certigna certificate Luxembourg eID Swisscom QES BankID SE via OIDC BankID NO via OIDC NemID via OIDC FranceConnect Swisscom AES ID check via Video QUALIFIED DIGITAL SIGNATURES itsme® Digital Identity eIDAS QES
- 20. How to digitally and legally sign your documents in the Alfresco Digital Business Platform
- 21. The Tech Framework IDENTIFICATION SIGNATURES DOCUMENTS & ARCHIVING
- 22. Xenit Connector for Alfresco The Connective’s eSignatures functionalities can be integrated into your own web applications via the flexible and fully functional Application Programming Interface (API). So any desired functionality can be automated in the background, guaranteeing a seamless integration with your own customer portal.
- 23. Legal Archive • It is all about « bewijskracht », « valeur probante », « evidential value », .. • Relevant norms in EU • ISO 16175-2:2011 - Guidelines and functional requirements for digital records management systems • CoreTrust-Seal:2018 – for thrustworthy repositories • Nestor Seal – German standard for thrustworthy repositories • ISO 16363:2012 - Audit and certification of trustworthy digital repositories • ISO 14641:2018 - Electronic document management — Design and operation of an information system for the preservation of electronic documents • NF_Z_42-013 (SAE) : Norme français TECHNOLOGY DOCUMENTATION PROCESS
- 24. • Restamping & Long term quality with Alfresco Health Processor (HP) • Long term integrity of Signature needs restamping Alfresco as a legal, long-term archive Alfresco Health Processor : Checks integrity of each objects Performs restamping SWARM health processor : Checks digital integrity of the “File” 95% COMPLIANT
- 25. Q&A
- 26. Digital signature – Try it out • From any device • Chasing signature becomes obsolete • Sign any type of documents
- 27. Thank You Telephone: +32(0)16 891 800 Email: [email protected] Website: www.xenit.eu Contact Details