Induction process for new employee

Occupational Health & SafetyOccupational Health & Safety
InductionInduction
Policies & ProceduresPolicies & Procedures

This presentation is aimed at new and current
employees for the purpose of maintaining a safe
and healthy working environment.
Health and safety is everyone’s responsibility. It
requires understanding, cooperation and
participation.
You are legally obliged to abide by the OH&S
regulations whilst in the workplace.

Overview
1. Current safety procedures
2. Equipment safety checks
3. Health & safety representatives
4. Identify potential hazards
5. Controlling risks and incidents
6. Reporting risks and incidents
7. OH&S Inspection process and procedures
8. Procedures for emergencies
9. Employer and employee responsibilities
10.Common hazard signs and safety symbols
11.Resources

1 Current safety procedures
● Obey signs – safety signs are there for a reason. Comply with them at all
times.
● Report incidents – if you spot a hazard and can not safely deal with it
yourself, report it to your supervisor or relevant safety representative.
Reporting hazards reduces the risk of accidents.
● Maintain workplace – a clean and tidy workplace reduces the risk of
accidents. Clean spills, and remove hazardous obstructions straight away.
● Evacuation – fire drills are regularly practiced to ensure all staff are aware
of fire exits and where to assemble in case of emergency.
● Workstations – all workstations contain ergonomic furniture with easy
adjustment to suit the individual.

2 Equipment safety checks
● First aid kits – restocked every 3 months by St
Johns Ambulance Service. Locations are
marked with a green cross.
● Office equipment – checked annually and
replaced if found to no longer be ergonomically
sound.
● Required PPE (Personal Protective
Equipment) – checked and replaced regularly.

3 Health and safety
representatives
Your Health & Safety Representative is
Gavin Shaw 6259 5896
Please be in contact if you have any inquiries,
believe unsafe work practices are being carried
out or potential hazards are of concern.

4 Identify potential hazards
1. Standing on chairs or unstable items.
2. Lifting and carrying excessively heavy items (+15kg).
3. RSI – extended periods of repeated muscular action and position.
4. Stress.
5. Dimly lit areas eg: Storerooms and walkways.
6. Flickering lights over workstations.
7. Carelessly placed cords or cables.
8. Hazardous substances not being stored correctly.
9. Lifting heavy objects over your head.
10.Noise.

5 Controlling risks and incidents
If you see a hazard and can make it safe without causing harm to yourself, do so. If you
see a hazard and cannot remove it safely, contact your safety representative immediately
and if necessary warn others around you of the danger.
1. Do not lift over your head to store or stack heavy items.
2. Do not stand on chairs or unstable items. Use appropriate step ladders.
3. Use a trolly or the help of another person to lift or carry heavy items.
4. Take regular breaks to avoid RSI related injuries.
5. Ensure all areas are well lit.
6. Ensure cords and cables are secured and positioned correctly. Not left in walkways.
7. Ensure hazardous substances are stored correctly in accordance with safety
regulations.
8. Ensure protective equipment is worn when needed.

6 reporting risks and incidents
All risks or hazards that cannot be dealt with straight
away should be reported to your safety representative as
soon as possible.
All injuries and incidents must be reported to your
supervisor or safety representative within 24 hours and
you will be required to fill out an incident report. This also
includes incidents that could potentially result in injury,
property damage or environmental harm.
In cases of emergency call 000 without delay.

7 OH&S inspection process and
procedures
OH&S meetings are conducted annually to ensure
safety standards are practiced and maintained
This includes inspections of areas to:
● Check for hazards.
● Reveal potential issues before they become
problems.
● Show unsafe work practices.
● Reveal equipment problems.

8 Procedures for emergencies
Steps to follow in case of an emergency situation – RACE
1. RESCUE
If you are involved in or close to a major incident and there is immediate
danger to:
● Yourself – move to safety, first, above all else.
● Somebody else – if it does not pose a threat to yourself assist any
casualty. Assess conditions and administer appropriate first aid
and/or inform First Aid Officers and emergency services.

continued
2. ALARM
If you are involved in or close to a major incident contact emergency services on 000.
report the :
● Exact location
● Type
● Extent
of the emergency. Also give your name and designation.
If possible, locate your safety representative and inform him of the incident.
If an immediate building evacuation is necessary such as a major fire, and the alarm has
not triggered automatically, raise the alarm by activating the fire alarm console.
Located on the ground floor opposite the entrance. Break glass to activate.

continued
3. Contain
If possible and safe to do so, secure the area. Switch of fume cupboards, close
windows and leave the room closed if you are the last to leave. Do not stop to
collect personal belongings.
4. Evacuate/Extinguish
All occupants of the building must leave in an orderly manner by the nearest exit
when hearing a continuous alarm and/or requested to evacuate the building by
the Safety Representative. It should not be assumed that the alarm is being
tested or has developed a fault.
Remember proceed quickly (do not run) to the nearest exit or as directed by the
safety representative. Do not use the lift.
On exiting the building, proceed directly to the Evacuation Assembly Area
located in the staff car park.

9 Employer and employee
responsibilities
Management is responsible to:
• Provide leadership and ensure that appropriate
resources are available to meet the moral and
statutory obligations as stated in this policy.
• Take responsibility for Safety, Health and the
Environment and maintain an OHS Structure which
stipulates the hierarchies of responsibility.

responsibilities continued
Managers and Supervisors are responsible to:
• Provide a safe work environment for employees, visitors and
contractors under their direct control.
• Ensure the company’s OHS Policy and procedures are observed at all
times.
• Take action to correct unsafe and unhealthy conditions or behaviour in
their areas of jurisdiction.
• Support consultative arrangements in accordance with the duty to
consult.
• Ensure effective health and rehabilitation services are available.

• Ensure that injury, illness, hazardous exposures and near miss
notifications are submitted and recorded promptly, the occurrence is
investigated, and any necessary remedial action is taken.
• Encourage, consult and inform staff about health and safety issues.
• Ensure that personnel receive appropriate and adequate training to
enable them to carry out their work safely and efficiently.
• Encourage staff to report matters that are inconsistent with OHS
standards.

Employees are responsible to:
• Cooperate as far as is necessary to enable compliance with the OHS
Policy and any requirement under the Act or the Regulation that is
imposed in the interest of health, safety and welfare.
• Take reasonable care for their own safety and that of other persons at
our workplace through appropriate behaviour, assistance and
consideration,
• Use equipment in a safe manner, routinely maintain equipment and
keep their work area tidy.
• Monitor the workplace to identify potential hazards and report the
findings to their direct supervisor.

• Utilise appropriate personal protective equipment and clothing, and take
notice of signage to prevent injury and accident.
• Be aware of the location of OHS related items such as first aid kits,
material safety data sheets, fire fighting equipment and emergency exits.
• Be aware of key OHS personnel such as first aid officers, fire wardens
and workplace OHS committee representatives.

Induction process for new employee

10 Common hazard signs and
safety symbols

11 Resources
● www.safeworkaustralia.gov.au
● www.workplacestandards.tas.gov.au
● www.worksafe.tas.gov.au
● www.workplaceinfo.com.au

Induction process for new employee

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