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- 1. 1 Aaru Spring Machinery Introduction: Thecompany “Aaru Spring Machinery” was established in 2000.It is started by one person he manage the company. In this company they produce a springs in many sizes from small to big whichever customer need for their use. History of the Company: The company “Aaru spring machinery” was started in 2000.It was started by one person and he manages the company. In this company they produce a spring for machinery and this company has a own transport facility for purchase and delivery of goods or raw material. The main goal of the company is to satisfy the customers by giving their order in a correct period. Manufacturing and supplying Light Lamp Wire Bending, Wire Forming, Snap Rings, Fuel Gauge Float and many more. Company Logo:
- 2. 2 Profile of theCompany: Name Aaru Spring Machinery Year of Establishment 2000 Nature of business Manufacturing Additional business supplier Owner ship type Sole Proprietorship (Individual) Address No.168-A,Amman Nagar, Saravanampatti Coimbatore-641035 Contact person Mr.Arumugam Phone number 0422-2665432 Mobile number 8760666366 E-mail [email protected] Website www.aaruspringmachinery.com/www.asm6.com Number of employees 200 Working hours 9am to 7pm Turnover 5000000 Documents maintained Registrar of company Company branch 2
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- 4. 4 Activities of theOrganisation Aaru spring machinery has different departments. They are Purchase Department Production Department Quality control Department Accounts Department Sales Department Stores Department Purchase Department The functions of purchasing department are varied and wide which are based upon different approaches. The purchasing activities may be divided into those that are always assigned to the purchasing department and those that are sometimes assigned to some other department. The followings are some of the important functions which are necessary to be performed. Supply sourcing One of the main roles of the purchasing department is to source supplies and parts, and then purchase them. In large companies, this may also include deciding whether to make the item in-house. Purchasing departments often work alongside product development teams to source materials and determine cost of the finished product. Purchasing departments may use trade publications to source suppliers, or go straight to the manufacturer. Finding the correct item at the correct price can be difficult, and purchasing departments may also work to assist suppliers in manufacturing the item needed. This can involve providing considerable assistance to the supplier. Bidding For items needed in bulk, or specialist items, purchasing departments often use competitive bidding to choose a supplier. The department will then be responsible for all aspects of the bidding process. For example, when the purchasing department of the Port of Houston chooses a supplier, it publishes a public notice, writes detailed instructions on the bidding process, accepts companies onto the approved list of bidders, handles bid security
- 5. 5 money, opens andreads the bids publicly and makes a recommendation on which bid to accept. Supplier Management In addition to finding supplies and negotiating contracts for the supplies, purchasing departments are also responsible for monitoring the supplier's performance. Purchasing departments must evaluate the supplier's performance and quality control. This can include monitoring delivery times, quality, cost and performance. For suppliers in other countries, this can also mean monitoring working conditions and workers’ rights. Large firms and public organizations often certify suppliers once they are shown to meet performance targets. This may involve a training and education program, and detailed inspection of suppliers. Procuring Materials One role of the purchasing department is to procure all necessary materials needed for production or daily operation of the company or government organization. For a manufacturing company, this might include raw materials such as iron, steel, aluminium or plastics, but it also might include tools, machinery, delivery trucks or even the office supplies needed for the secretaries and sales team. In a retail environment, the purchasing department makes sure there is always sufficient product on the shelves or in the warehouses to keep the customers happy and keep the store well-stocked. With a small business, it is especially important to keep inventory ordering at a reasonable level; investing large amounts of capital in excess stock could result in storage problems and in a shortage of capital for other expenditures such as advertising or research and development. Purchasing also oversees all of the vendors that supply a company with the items it needs to operate properly. Paperwork and Accounting Purchasing departments handle all of the paperwork involved with purchasing and delivery of supplies and materials. Purchasing ensures timely delivery of materials from vendors, generates and tracks purchase orders and works alongside the receiving department and the accounts payable department to ensure that promised deliveries were received in full and are being paid for on time. In a small business, this means working closely with the accounting department to ensure that there is sufficient capital to buy the items purchased and that cash is flowing smoothly and all payments are made on time.
- 6. 6 Purchasing Management Process PurchasingManagement Process consists usually of four stages: 1. Purchasing Planning 2. Purchasing Tracking 3. Purchasing Reporting 4. Negotiate Purchasing Process Purchasing Process includes as usual 8 main stages as follows: 1. Market survey 2. Requisitioning 3. Approving 4. Studying Market 5. Making Purchase Decision 6. Placing Orders 7. Receipting Goods and Services Received 8. Accounting Goods and Services 9. Receiving Invoices and Making Payment 10. Credit note in case of material defect
- 7. 7 Purchasing Reporting Purchasing Reportingincludes: comparing actual and estimated values calculating purchasing task and project statistics sorting, grouping or filtering tasks by attributes creating charts to visualize key statistics Production department Production is the functional area responsible for turning inputs into finished outputs through a series of production processes. The Production Manager is responsible for making sure that raw materials are provided and made into finished goods effectively. He or she must make sure that work is carried out smoothly, and must supervise procedures for making work more efficient and more enjoyable. The production department in a business organization is that department which engages in the manufacturing or production of goods for the business organization. The production department is headed by the production manager. Other workers in this department include technicians, engineers, designers, machine operators etc. The functions of the production department There are so many functions of the production department. Below are some of the most common functions of this department: The production department manufactures goods for the business which are then sold in order to bring revenue for the business. The production department is also responsible for the designing of the goods or products of the business which are sold to other businesses or to the general public. Every aspect of production is controlled by the production department. By controlling production, the department efficiently uses things such as labour, machines and materials judiciously in order to prevent any wastage.
- 8. 8 The departmentimproves on the products of the business by bringing changes and innovations. The production department makes sure that it produces goods or products at very low costs in order to maximize profit. The production department works in collaboration with the purchasing department of the company in order to make sure that materials needed for production are always available. The department also makes sure that the machines and equipments used in production are serviced and properly maintained all the time. Custom Wire Forming We bring forth our vast industrial experience and expertise in this business, instrumental in providing Custom Wire Forming. As per the eminence which we gained in the industry so far, we have been acclaimed as a number one name offering Custom Wire Forms.
- 9. 9 Features: Superior finish Precise dimensions Easy installation Industrial Wire Forming Avail from us, our range of wire forms that are manufactured from high grade metal alloys for superior and sturdy performance. These forms are available in different sizes & dimensions and can be custom manufactured as per the clients' specifications. The wire forms manufactured by us find their usage in varied industries. The different specifics of our wire forms include. Usage: switches, camera, automobiles component, switchgear & electrical products, typewriters and other industrial applications.
- 10. 10 Metal Wire Forming Matchingup with the ever increasing requirements of the customers, our company is engaged in providing Metal Wire Forming. The products are in complete compliance with international quality standards. Available in different dimensions and sizes, these products can also be availed in customized forms. Features: o Corrosion resistance o Heat resistance o Easy to install
- 11. 11 Steel Wire Forming Owingto the wide experience of this domain, we are instrumental in offering Steel Wire Forming to our clients. We use a variety of metals ranging from steel & copper, to annealed materials, bronze, & alloys, as per needs Features: Reliable operation Accurate dimension Maintenance free
- 12. 12 Wire Forming We manufactureWire Forming Our product range also comprises of Industrial Springs, Precision Components and Auto Springs. These products are quality tested before delivering it to our valuable customers, which are manufactured using finest plastic materials. It has huge appreciations throughout the world, which helps exactly for clipping the wires efficiently and compactly.
- 13. 13 Snap ring In orderto meet the various requirements of the customers, we are engaged in offering a wide assortment of SS Snap Ring. With rich industry experience, we are manufacturing and supplying a wide assortment of SS Snap Ring. The raw material used in the fabrication of this ring is procured from the certified vendors of the market. Features: Dimensional accuracy Precise dimensions Abrasion-proof
- 14. 14 Retaining Snap Ring Leveragingover the skills of our qualified team of professionals, we are engaged in providing Retaining Snap Ring. Keeping track of client’s varied demands; we are involved in providing Retaining Snap Ring. This product is checked on many parameters in order to make sure its durability. Features: Durable finish Compact design Longer working life
- 15. 15 Flat Snap Ring Withthe help of our expert team members, we have been able to provide Internal Snap Ring. A retaining ring is a piece of hardware that holds on to a shaft in order to locate other items on the shaft, or to locate the shaft to a fixed item. Features: Quality tested Rugged design Longer service life
- 16. 16 Round Wire SnapRing In order to keep pace with never ending demands of customers, our company provides superiority range of Round Wire Snap Ring. The Round Wire Snap Ring are high utility industrial equipment, which are fabricated from fine quality raw material, by our highly qualified workforce. In addition, the Wire Snap Rings can be availed by the esteemed clientele at competitive market prices. Features: Perfect finish Finest row material used Quality approved
- 17. 17 Brass Rod Bending Wehave established ourselves as coveted organization, involved in offering Brass Rod Bending. Our team of quality controllers checks and conducts various tests on the procured range of products to ensure zero defects. All our products are widely appreciated by our prestigious clients due to their corrosion resistance, sturdy construction and reliability. Features: Superior quality High in demand Available in different sizes
- 18. 18 Quality Control Department QualityControl staff members have many responsibilities, but everything they do contributes to the quality of the end product, which is the main objective of quality control. This task, however, is not a simple one, because it entails an incredible number of inspections, checks and reviews before a product can be offered for sale. Every person involved in making a product is responsible for making it a quality product. Quality departments, such as Quality Control (QC) or Quality Assurance (QA) cannot inspect quality into the product. The Quality Departments exist as an audit function within the manufacturing and packaging areas. Quality control (QC) is a procedure or set of procedures intended to ensure that a manufactured product or performed service adheres to a defined set of quality criteria or meets the requirements of the client or customer. Approve or reject all procedures, specifications, methods, and results Approve or reject all raw materials, packaging materials, labelling and finished products Review all production records for accuracy and completeness before approving for distribution Establish procedures for revising procedures, formulas, and more Approve changes to procedures, formulas, and more Ensure that the latest revision is being used at all times Perform all the required tests to ensure identity, purity, potency and composition, and to ensure that products are not contaminated or adulterated
- 19. 19 Advantages: Quality control leadsto: Raw material control Process control Inspection of finished products Sensory evaluation or evaluation of the acceptability of the final product. Packaging Labelling and storage Sanitation inspection Conformance to food regulations Waste disposal control
- 20. 20 Accounts Department An accountingdepartment provides accounting services and financial support to the organization it belongs to. The department records accounts payable and receivable, inventory, payroll, fixed assets and all other financial elements. The department's accountants review the records of each department to determine the company's financial position and any changes required to run the organization cost effectively 1.Accounts Payable (money out) – In order to maintain great relationships with vendors making sure that everyone gets paid on time is a vital role. The role of the accounting department includes keeping an eye on opportunities to save money, for example, determining if there are discounts or incentives available for paying certain vendors more quickly. At the very least, AP should be scheduled to assure that the least amount of money has to go out per payment, i.e., no late payment charges! 2. Accounts Receivable and Revenue Tracking (money in) – Another critical duty of the accounting department is to account for and track receivables, including outstanding invoices and any required collection actions. Accounts receivable is responsible for creating and tracking invoices. The responsibility here includes assuring that customers pay those invoices on time, so a system of friendly reminders is crucial. 3. Payroll – Payroll is a critical function of the accounting department and includes making sure all employees are paid accurately and timely. In addition, proper tax is assessed and tax payments are on time with state and federal government agencies. 4.Reporting and Financial Statements – The primary reason you collect data properly in your accounting software is to prepare financial reports that can be used for budgeting, forecasting and other decision making processes. In addition, these and other reports are needed for communication to investors, banks and other professionals that play a role in the growth of your business. 5. Financial Controls – Financial controls include reconciliations, dividing the responsibilities and following the GAAP standards of accounting principles, all of which are implemented with view toward compliance, fraud and theft prevention. The role of the Controller is to ensure procedures are set up properly to manage that process without errors.
- 21. 21 Key Positions inan Accounting Department Financial Controller Financial Controllers are key players within accounting departments and work alongside CFO’s, COO’s, and Financial Directors. Their function and responsibilities include financial accounting, preparation, reporting, analysis, budgeting, project management and more. Their key role tends to focus on immediate financial issues and management. Treasury Manager The treasury manager’s role in the accounting department revolves around the formulation and development of treasure policies. This includes identifying the best investment opportunities, developing great banking relations, optimizing credit facilities, and minimizing finance costs. Accounting Manager An accounting manager is responsible for a company’s accounting activities that include maintaining and reporting on both the cost and financial sets of accounts but does not handle or negotiate. The accounting manager establishes and enforces the accounting principles based on statutory requirements and auditing policy. Chief Accounting The chief accountant holds the same responsibilities as the accounting manager, but the role simply differs in terms of the job title. Accounting Supervisor Shares the same responsibilities as an accounting manager and provides support as a member of his/her team. Accountant Accountants play a key role in finance departments such as the measurement and interpretation of financial information. The results of their work ensure compliance, and provide the groundwork for greater financial strategies.
- 22. 22 Bookkeepers Bookkeepers provide theday-to-day efforts needed to record and assess basic accounting data. They typically do not take a strategic role. Stores department The basic job of the Stores Manager hence is to receive the goods and act as a caretaker of the materials and issue them as and when Production demands it. Needless to say storekeeping activity does not add any value to the product. In fact it only adds to the cost. The organization has to spend money on space i.e. Expenditure on land, building and roads, equipment, machinery and other facilities provided such as electricity, people i.e. salaries and wages, insurance, maintenance costs, stationary, communication expenses and the cost to maintain the inventory etc. All of these get added to the organisational overheads and finally get reflected in the costing of the finished product. Functions of stores department 1. Issuing purchase requisitions to Purchase Department as and when necessity for materials in stores arises. 2. Receiving purchased materials from the purchase department and to confirm their quality and quantity with the purchase order. 3. Storing and preserving materials at proper and convenient places so that items could be easily located. 4. Storing the materials in such a manner so as to minimise the occurrence of risks and to prevent losses due to defective storage handling. 5. Issuing materials to various departments against material requisition slips duly authorized by the respective departmental heads. 6. Undertaking a proper system of inventory control, taking up physical inventory of all stores at periodical intervals and also to maintain proper records of inventory.
- 23. 23 7. Providing fullinformation about the availability of materials and goods etc., whenever so necessary by maintaining proper stores records with the help of bin cards and stores ledger etc. Working of the Stores: There are four sections in the process of storekeeping viz. (a) Receiving section, (b) Storage section, (c) Accounting section, and (d) Issue section. These are explained as under: (a) Receiving Section: There are four kinds of inventories received by stores viz., (i) raw materials, (ii) stores and supplies, (iii) tools and equipments, (iv) work-in- progress or semi-finished goods. Following procedure is followed in receiving these inventories: (i) Receiving these incoming materials in stores. (ii) Checking and inspection of these incoming materials and stores etc. (iii) Recording the incoming materials in goods received book. (iv) Preparing and forwarding goods inwards note to purchasing section. (v) Informing the purchase department about damaged and defective goods and surplus or deficit supplies etc. along with rejection forms and notes. (vi) Returning damaged or defective goods to the suppliers in accordance with the instructions of the purchase department. (vii) Forwarding the materials to respective stores and locations where these are to be stored or preserved.
- 24. 24 (b) Storage Section: Thestore room should be located at a convenient and appropriate place. It should have ample facilities to store the materials properly viz. bins, racks and shelves etc. There can be a single store room in case of a small organisation, but a large scale concern can have different or multiple stock rooms in addition to general or main store. The separate stockrooms may be used for different classes of inventories. The material should be stored in such a manner as to protect it against the risks of damage, destruction and any kind of loss. Each article should have identifying marks viz., stamping, embossing, colour, coding and painting etc. These risks are very useful in locating or identifying an article in the stores. (c) Accounting Section: This section is concerned with keeping proper records with regard to receipt and issue of materials. The primary task of this section is to undertake the process of inventory control. (d) Issue Section: The materials should be issued to respective departments on receiving duly authorised requisition slips. An entry should be made immediately on the bin card attached with the bin from where the material has been issued. Bin cards contain valuable information with regard to receipt and issue of materials, which is greatly helpful in exercising a system of inventory control. These cards are further helpful in determining various levels of materials viz., maximum, minimum, and re-ordering level.
- 25. 25 Sales department A salesmanager must be very clear about his role in the organization. He should know what he is supposed to do at the workplace. Sales organisation consists of human beings or persons working together for the effective marketing of products manufactured by the firm or the products purchased for resale. Sales organisation co-ordinates the efforts of members of a group to bring about a desirable result. It provides an efficient, economic and flexible administrative set up to ensure timely movement of products from the warehouse to the ultimate consumer. Thus it provides satisfactory job to buyers and sellers. Let us understand the roles and responsibilities of a sales manager: A sales manager is responsible for the sales meeting targets of the organization through effective planning and budgeting. A sales manager can’t work alone. He needs the support of his sales team where each one contributes in his best possible way and works towards the goals and objectives of the organization. He is the one who sets the targets for the sales executives and other sales representatives. A sales manager must ensure the targets are realistic and achievable. Importance of sales department A sales organisation is the mechanism through which a sales manager’s philosophy is translated into action. The sales organisation provides the vehicle for making decisions on planning, organisation, selection and training of salesmen, their motivation, directing and controlling them. It also provides vehicle through which these decisions are implemented. “A business organisation is like a home. It has characteristic atmosphere. In some homes the head of the household and all its members are vitally concerned about religion, politics or some other interest—the occupations of the individual members being only of minor interest. In other homes where the personality of the head of the household dominates the activities and spirit of the members the opposite occurs. Like any group a business organisation has its own culture, traditions, and to some extent its own language and climate.” - Hepner
- 26. 26 “A sale organisationis like a power-station sending out energy which is devoted to the advertising and selling of particular lines and there is a tremendous waste of energy between the power station and the points where it reaches the consumers. Therefore, there arises the necessity of organizing the sales department.” —Boiling “Sales are the life blood of business,” Sales organisation is part and parcel of a business firm. All the departments are carefully plaited in a good sales organisation. Main function and objective of a sales department: The main function of a sales department is to effect sales. It is concerned with the transfer of ownership or merchandize on terms satisfactory to both the buyer and seller. This has to be done at the lowest possible cost. The basic objective is obviously the achievement of profit through service. A sales department consists of persons working together with a view to market the products manufactured by the organization itself or products purchased for resale. It is thus responsible for all that is necessary to market the product from the stage when the product has left the manufacturing or purchasing department, as the case maybe. The result of the sales effort would naturally depend also on the effort of the other operations and departments such as research, advertising traffic, finance and credit. Structure of the Sales Organisation: The following factors are to be taken into consideration while designing the structure of a sales organisation: 1. Nature of the market 2. Sales policies of the enterprise 3. Nature of the product 4. Number of products 5. Availability of financial resources 6. Level of distribution system
- 27. 27 7. Size ofthe company 8. Price of the product 9. Ability of the professionals 10. Position of competitors’ Products. Sales Management: Sales management is concerned with mainly with the management of selling function. The sales function in a business is a basic function. The sales management represents one of the most important functional areas of business management, and all the principles of general management such as planning, organizing, directing, motivating, and controlling are applied to sales management too for securing better business performance, viz., reasonable profits through sales. Modem business is consumer centred. The American Marketing Association has defined sales management as “the planning, direction, and control of the personal selling activities of a business unit, including recruiting, selecting, training, equipping, assigning, rating, supervising, paying and motivating as these tasks apply to the personal sales force.” Functions of Sales Management: The general functions of sales management or marketing management are as follows: 1. Sales planning and policies 2. Pricing policies and price fixing 3. Advertising and promotions 4. Control of sales force 5. Marketing research 6. Planning and control of sales 7. Management of distribution channels 8. Branding, packing and labelling
- 28. 28 9. After saleservice 10. Integration and co-ordination of all functions. Conclusion This Industrial Training have been exposed to various activities and tasks in this company also know every responsibility and role in the company. Exposure to real working environment is good for student as trainers, especially to open the minds and brains to be more creative and highly knowledgeable, students can also identify and address issues that often arise in real work situations. It will further enhance the student's ability to think, learn independently and solve problems effectively. Industrial training was very interesting and makes to know different departments in the organisation. It gives opportunity to learn theoretical aspects to practical.