integrated library system
- 3. Integrated library system is also called Integrated library management system It is an automated package of library services that contains several functions These functions usually include acquisition, circulation and cataloguing etc. An integrated library management system usually comprises a relational database, software to interact with that databases, and two graphical user interfaces (one for patrons and one for staff). Most ILMSs separate software functions into separate modules.
- 4. Each of them integrated with a unified interface. Larger Libraries use an ILMS to order and acquire, receive and invoice, catalogue, circulate, track and shelve material. Most libraries use an ILMS. There are ILMS for larger libraries such as SirsiDynix and ILMS for smaller libraries such as Oliver by Softlink.
- 5. • Administration module (configuring system, established patrons classes) • Acquisition module (ordering, receiving, and invoicing material) • Circulation module (lending material to patrons and receiving them back) • Cataloguing module (public interface for users) • Interlibrary loan module (borrowing and loaning material to other libraries) • Serial control module (tracking magazines and newspaper holdings) • Patron module ( guide library users for services in library)
- 6. The administration module is used for configuring the system for their own needs, such as creating IDs and passwords for staff; establishing patrons classes, e.g. adult, children, establishing loan periods and specify indexing parameters such as what fields and in what order are displayed in the OPAC. OR
- 7. The administration module is only for administrators users, is intended for the startup of the basic configuration and the consecutive modifications. Data management module: The data management module is used by operators, manage for data cards, consultation and update, run the processes and prints the reports, etc.
- 8. The main features of administration module include; • Creation of new” classes” that is to say new types of objects in the system. • Creation and modification of the “attributes” of a class(normal and geographical). • Importing of the workflow. • Printing of the data model scheme(complete or only limited to the requested class).
- 9. •User/department levels of access to information. • Multiple information back up solutions in the system. • Customize formats for issuing / printing of documents. Purpose of Administration module: • The administrative module helps you to customize first search to meet the needs of users and staff. • Integrate first search with library services. • Control first search costs for library.
- 10. Circulation module controls all the normal functions of loan,return,renewal and reservation for individual resources and for resources linked together in sets. In this module, track borrowing and returning of material, generate notices such as holds and overview loans and calculate any fees or fines owing. Patrons records are stored in circulation module.
- 11. The basic functions of circulation module are; Tell what material is available and what is on loan. Tell which material is on loan, to whom and when it is due back. Recognize and trap reserved items when returned. Prepare and send overdue and recall notices. Allow for renewals.
- 12. Facilitate the circulation and collection of fines or demerits as required. Be very reliable. Allow for multi site activities. Be able to deal with different types of numbers, e.g. accession numbers, barcodes and ISBNs. Be able to deal with data capture devices such as light pens or other light scanning devices.
- 13. Cataloguing module is a standard feature for integrated library system. This module allows management of bibliographic file, authority files and holdings. It is used for the storage of bibliographic records for each title owned by library. The most important feature of cataloging module is the ability to define and maintain the MARC format used.
- 14. Multi lingual documents cataloging Multi MARC formats handling Easy MARC Editor Advanced MARC Editor Advanced validation functionality
- 15. Ability to handle MARC and non MARC bibliographic records Ability to download and upload to bibliographic utilities, such as Australia’s libraries Allow for local cataloguing Allow for modification of records
- 16. A special module used with the catalogue module, it is used for creating, sorting and managing the authorized headings, such as author’s name and subject headings used in the bibliographic records. Authority cataloguing will offer;
- 17. Ability to maintain authority file for any record type defined by Authority MARC Format Inspect and maintain references to bibliographic file Build complex references between authority records Ability to build and handle multi lingual thesaurus
- 18. Interlibrary loan module is a module which helps patrons or staff to obtain materials that are available in other libraries. This module is designed to track borrowing and loaning of material to and from other libraries. The core of ILL module is the request made by patrons or by librarian to be processed by the appropriate personnel in the library.
- 19. Data entry Issues Returns Fines Patrons file maintenance Enquiries ILL budgets ILL messages ILL request statuses Customizable reports Accounting of funds statement