Introduction to power point 2007 docx

Introduction to PowerPoint
Abenezer Computer Training Center Batu Page 1
Introduction to Power
Point
Windows XP Desktop
AB Computer Training
Zway Makan Yesus Church
Tel 0921361791
Zway,Ethiopia
E-Mail:-abiti.hana@gmail.com

Table of Contents
Section Page(s)
Section 1 5-8
What is PowerPoint?
Introduction 5
Aims and Objectives 5
Purpose and Features 6
Some Useful PowerPoint Terminology 6
Tips for Creating Effective PowerPoint Presentations 7-8
Section 2 9-52
An Exercise in PowerPoint
Introduction and Aims 9
Objectives 10
Steps in the exercise 11-52
Starting PowerPoint 11
The New Slide Menu 12
Beginning the Presentation 13
Slide 1 (The Title) 13
The New Slide Button 13
Creating Slide 2 (The Bulleted list) 14
Saving Your Work 15
Looking at Other Slide Views 16
The Undo Button 17
Creating Slide 3 18
Microsoft Clip Art 2000 19-20
Creating Slide 4 21
Creating Slide 5 22-24
Creating Slide 6 25
Creating Slide 7 26
Altering the size of text 26

Autoshapes 27
Enhancing the Presentation 28
Creating Slide 8 29
Text Art 29-30
Insert Word Art and Edit Word Art Text 32
Word Art Gallery 32
Format Word Art 32-33
Word Art Shapes 34
Free Rotate 34
Text Boxes 35
Adding Colour and Background to Slide 36
Slide Colour Schemes 36-37
Backgrounds 38
Gradients 39
Texture 39
Picture Backgrounds 40
Viewing your Slide Show 41
Transitions 42-44
Building Effects 45-48
Dimming 48
Sound 49
Design Templates 49-50
Run the Final Show 51
To Quit PowerPoint 52
Overall Summary 53
What you should know 53
The basic steps required to create a presentation 53

Section 1
What is PowerPoint?
Some terms and ideas explored
The aim of this section of the PowerPoint guide is to provide the basic terminologies
prior to using the application. It also provides some design tips too.
You are advised to read through prior to opening PowerPoint.
The main features covered within this section are:
 The Purpose and Features of PowerPoint.
 Some Useful PowerPoint Terminology:
o Presentation
o Slide
o Slide Layout
o Slide Transitions
o Slide View
 Tips for Creating Effective Presentations
Objectives: by the end of this Section you should:
 Understand the purpose of PowerPoint
 Understand some of the basic terms
 Understand a little bit about good design features

What is PowerPoint?
Purpose and Features:
PowerPoint is an application designed specifically for the creation of presentations. It
has features that allow you to incorporate text, clip art, photographs, charts,
illustrations and even sound. If used correctly it creates a highly professional image.
It allows you to create:
 Slides (for display on an overhead or video projector)
 Speakers notes (for support as prompts whilst giving the presentation)
 Audience handouts (for audience reference and note taking)
Some Useful PowerPoint Terminology:
Before you start to use PowerPoint it may be useful to acquaint yourself with some of
its terms.
A Presentation: Is a complete set of slides used to present a particular topic.
A Slide: Is just like a single “page” of the presentation. Presentations are usually
made up of many slides.
Slide Layouts: Are different formats that you can choose for slides. You will see
examples of these as you work though section 2.
Slide Transitions: Are effects that you can build into presentations and slides in
order to make the final display more interesting. Again you will see examples of
these later.
Slide Views: Are different ways that you can view your slides and associated
materials. For example you can look at notes pages and you can look at all of your
slides on one page. You will see why the views are useful as you work through
section 2.

Tips for Creating Effective PowerPoint Presentations
Before you start to create your own presentations it is important to:
 Have a clear idea about objectives and purpose.
 Think about the intended audience and level of knowledge (of listener).
 Think carefully about time and length of the presentation.
 Collect and organise materials to help with the content.
 Draft out a rough copy of your presentation on paper.
The best presentations are simple in layout and format. So it is best:
 NOT to use lots of different fonts on a slide.
 NOT to have more than 6 words on a line.
 NOT to have more than 8 lines on a slide.
Some general style advice:
 Use dark text on light background OR light text on dark background.
 Dark backgrounds sometimes make it difficult for people to read the text.
 Do not use all caps except for titles.
 Use a large font size (no smaller then 20 point).
To test the font, stand back six feet from the monitor and see if you can read the slide.
Color
 Limit the number of colors on a single slide.
 Bright colors make small objects and thin lines stand out.
 Some vibrant colors are difficult to read when projected.
 Use no more than four colors on one chart.
 Check all colors on a projection screen before the actual presentation.

Graphics and Design
 Keep the background consistent and subtle.
 Keep the design clean and uncluttered. Don’t use too much text.
 Leave empty space around the text and graphics
 Use quality clipart and use it sparingly.
 Graphics should relate to and enhance the topic of the slide.
 Try to use the same style graphics throughout the presentation (e.g. cartoon,
photographs and don’t mix too many styles)
 Limit the number of graphics on each slide.
 Check all graphics on a projection screen before the actual presentation.
 Avoid flashy graphics and noisy animation effects.
 Limit the number of transitions used.
Final Tips
 Check the spelling and grammar.
 Practice the presentation so you can speak from bullet points.
 The text should be a cue for the presenter rather than a message for the viewer.
 Ensure the presentation has structure:
o Give a brief overview at the start.
o Then present the information.
o Finally review important points.
 It is often more effective to have bulleted points appear one at a time so the
audience listens to the presenter rather than reading the screen.
 If sound effects are used, wait until the sound has finished before you speak.
 If the content is complex, print out the slides so the audience can take notes.

 Do not turn your back on the audience.
 Try to position the monitor so you can speak from it.

Section 2
An Exercise in PowerPoint
Creating a complete presentation
The aim of this section of the PowerPoint guide is to provide a practical example and
a step by step guide to its creation. You are advised to work through the whole
exercise and explore the features of PowerPoint.
The main features covered within this section are:
 Starting PowerPoint and beginning a new blank presentation.
 Creating new slides within the presentation
 A total of 8 slides are created
 A number of different slide layouts are used:
 Titles
 Bulleted Lists
 Text and Clip Art
 Charts and Graphs
 Blank free form layout
 Additional features covered within the exercise are:
 Text re-sizing
 Adding shapes and enhancing the presentation
 Using text art and shapes
 Adding colour and backgrounds
 Viewing the presentation and adding effects (transitions)
 Saving the presentation

Objectives: by the end of this Section you should be able to:
 Start Microsoft PowerPoint
 Understand the basic Screen Layout, Menus and Toolbars
 Create slides with varying layouts within a presentation
 Understand and use some of the different slide views
 Build simple transitions into slides
 View a complete presentation
 Save a presentation
 Exit Microsoft PowerPoint

Starting PowerPoint
Double click on the PowerPoint 2000 icon on the Windows desktop
(see right), or click-on the Start button in the lower left corner of the
screen, then click-on Programs, and then on Microsoft PowerPoint.
In the PowerPoint menu window below, click-in the small “circle” to the left of
Blank presentation, and then click-on OK.
In this tutorial, whenever we indicate that you need to click the mouse, it will mean to
click the left mouse button – unless we indicate that you should click the right mouse
button. So, always “click left” unless we tell you otherwise.

The NEW SLIDE menu
Now a New Slide menu screen will appear (similar to the one below). This shows
you a variety of slide layout options.
Click-on each of the slide layouts. You’ll notice that as you click on a slide a “blue
border” outlines your selection. Highlight each one and notice, in turn, the type of
slide shown in the box in the lower right hand box of the menu screen.
We’ll start with a Title Slide, so return to the upper left corner of the New Slide
menu and highlight the Title Slide by pointing cursor and clicking once.
Then click on OK to select a Title Slide.

Beginning the Presentation
Now you will begin to create a PowerPoint 2000 presentation on how to make a
Peanut Butter and Jelly sandwich. During the process the new slide menu will be
used a number of times to create slides of different layouts. You will start with slide 1
and create a title. You will then add other slides with other layouts.
Slide 1 (The Title)
You will notice, in the lower left corner of the screen, that it indicates Slide 1 of 1.
You will also see that your screen looks like the one below.
Point cursor in the “Click to add title” box and Click the left mouse button.
Type-in the title: How to Make a Great PBJ
Click on the second box “Click to add sub-title” and type:
A Gourmet Recipe
From
(your name)
Now that slide one is complete it is time to create the next slide in the presentation.
To do this we’ll need to find the New Slide button. See next page.
The New Slide Button
At the top of the screen, in the top button bar you will see a New Slide “button”
which looks like the button above. When you move your cursor arrow over the

button you will see that a Microsoft Help Text box appears that says New Slide
Button. Click-on the New Slide Button to create your next slide.
Creating Slide 2 (The Bulleted List)
You will once again see the New Slide screen. It defaults to the second slide in the
top row; Bulleted List. This is logical since you already have a main Title slide.
The Bulleted List is the choice you want for this exercise, so click-on OK.
The next slide will look like the screen below:
Click in the Click to add title box and type: Ingredients.
Click in the  Click to add text box and type:
Crunchy peanut butter (tap Enter)
Homemade strawberry jam (tap Enter)

Two slices of white bread (tap Enter)
Milk
Notice how each line appears with a “bullet” (  ) in front of it.
When this slide is completed, find and click on the New Slide button again.
Saving Your Work
Now would be a good time to save your work for the first time.
Point to and click-on File in the Menu bar.
Next, click-on Save in the Drop Down Menu that appears.
You will now see a Menu Screen like the one on the next page. In the upper left
corner of the Menu Screen that appears, you will see a Save in: box.
Click-on the small triangle on the right and it will show you the various disk drives
available on which you can save.
Point to the one you want, and click-on it. If you choose the 3½ Floppy (A:), make
sure you have a formatted disk in the A drive. If you choose the C: drive, choose
the folder in which you want to save by double clicking on the folder.

Now click in the box to the right of File name: and delete everything in the box. Then
type in PBJ and click-on Save. This will save the PowerPoint presentation in a file
called PBJ.PPT. This will allow you to open it and re-use it at a future point in time.
Since PowerPoint 2000 does not have an auto-save feature it is a good idea to save
your PowerPoint presentation after each slide. You will be reminded to do this.
Looking at Other Slide Views
You probably noticed, as soon as you saw the PowerPoint view screen, the area at
left side of the screen, which contained “little” views of your slides as you were
creating them. This first “default view that you see is called Normal View.
In the lower left corner of the screen you will see some “buttons” the look like this:
Slowly point (move) your cursor arrow over each box and pause a moment
(don’t click-on any of the box’s yet). Note what the Text Help boxes indicate. The
first box (which looks “depressed”) indicates: Normal View. The next: Outline
View. Then Slide View and Slide Sorter View. And, finally, Slide Show.
Click-on Outline View, then click-on Slide View, then click-on Slide Sorter View.
Each one has its own unique use.
The Normal View gives you a view of the entire slide as well as the “mini-
previews” of each slide in the area on the left. This is the one we have been using so
far. You’ll also notice a Click to add notes section at the bottom of the Normal
View screen. In this area you can type “speaker notes” for each slide in the lower
portion of the screen. When we get to printing you will see that there is a print
selection so that you can print your notes for each slide so that you can refer to them
later while you are making your presentation.
The Outline view shows you an “outline” of your slides. You may edit each slide,
just as you did in Slide View. Since you can see “so much” in this view, many people
use this view to create their initial slide show and then go back to Slide View to put in
Clip Art and other effects (sound, transitions, etc.). You will also see a small preview
of your slide in the upper right corner. As you edit your text and make changes you
will see them “reflected” in the small slide. This view is great for adding and editing
text, but you’ll need to go to either the Normal View or Slide View to enter graphics.

In Slide View you see the “whole” slide just like you did in Normal view.
However, the “mini-preview” area to the left is much smaller so that you can see more
of your slide.
In Slide Sorter View you can see small versions of your slides. In this view you
can left click-on a slide and, holding down the left mouse button, drag your slide to
any position in your show that you desire. This view assists you in arranging your
slides in the order that you desire for your presentation. This view is sort of like the
old round 35mm slide show trays where you pulled out and stuck in slides in the order
you desired.
PLEASE REMEMBER TO SAVE your
work regularly!!
The Undo Button
One of the really handy “things” about most Microsoft programs is the Undo
Button (it looks like the image above). If you make a mistake – no need to panic –
click the Undo button and this will remove your mistake. Then you can try again.
The Undo Button is found in the middle of the Button Bar on the top of the
screen. Each time you click-on the button PowerPoint will “go back” one
change. Try it out – type in a mistake and then use The Undo Button.
Creating Slide 3
(If you haven’t already done so - Click on New Slide button once again)
Point cursor to the slide which has (Text & Clip Art) –see below. Click-on it, to
highlight the slide, and then click- on OK.

The following screen will now appear:
Click-in the
Click to add
title box and type:
Tools
Needed
Click in the 
Click to add text box and type:
Knife (tap Enter)
Spoon (tap Enter)
Plate (tap Enter)
Glass
Now, Double-click in the Double click to add clip art box. A Clip Art Menu
Window will now appear similar to the one on the next page.
In the main part of the menu screen you will see various categories of Clip Art
(Favourites, Academic, Animals, etc.). Click-on one of the Categories you like.
There may not be one you easily associate with a peanut butter sandwich, so choose
one you like. Then click on one of the images in your category. For this example we
will choose Animals.

Let us choose a lion as our picture. Click-on the lion.
When you click on the lion, a “button menu” will appear
similar to the one on the left. Slowly point (move) your
cursor arrow over each box and pause a moment (don’t
click-on any of the box’s yet). Note what the Text Help
boxes indicate. The top box indicates Insert Clip, the one
below Preview Clip, then Add clips to Favourites or
other category, and finally Find similar clips. Click
again on the clip art image you selected and then click on
the top Insert Clip button. The Clip Art now appears in
your third slide. If you don’t like that choice, double-click
on the picture in Page 3 again and select another image.
Note: if your clip art selection does not appear, and you receive an error message,
please read on below where an explanation is given.
Microsoft Clip Art 2000

As you’ve just noticed, Microsoft Clip Art 2000 is a lot different than “old” Microsoft
Clip Art. There are a lot more pictures and some other unique features.
Let’s say you want a better image that has more to do with a peanut butter sandwich.
If you’ve closed your Clip Art, open it again by double-clicking on the image in your
PowerPoint slide.
Notice at the top of the Clip Art screen an area similar to the one below.
Notice that there is an arrow in the Search for clips: area pointing to Type one or
more words…
Click-in the Search for clips: area on Type one or more words… and you will see
all of the words turn blue. When you see this, type in the word: sandwich and then
tap the Enter key.
You’ll now see a lot of clip art that shows images associated with sandwiches in
some manner. If you see an image that you like even better than the one you selected
choose it and attempt to insert this image.
Notice the graphic on the next page.
We clicked on the image you see to the left, then clicked the top button and got the
error message below. (If you or someone else who installed the clip art on your
computer did not install all of the clip art images on your hard drive then you
would get an error message indicating the clip art that was not installed on your hard
drive? Well, this is the error message you get.)

If you get this message you can click on Cancel, or continue trying until you are able
to insert an image.

Creating Slide 4
When you are happy with slide 3 and if you haven’t already done so -
Click on New Slide button once again
Point cursor to the second slide layout (Bulleted List). Click-on it to select the
slide, and then click on OK.
Click on the Click to add title box and type: Directions
Click on the  Click to add text box and type:
Open jars of peanut butter and jam (tap Enter)
Spread peanut butter on one slice of bread with a knife (tap Enter)
Get jam and spread it on the other slice of bread (tap Enter)
Put two slices together and cut the sandwich in half (tap Enter)
Put the sandwich on a plate (tap Enter)
Pour a glass of milk (tap Enter)
Enjoy
If your text won’t fit in the box completely, click-on the box and a border will
appear around the box.
You will notice “little Boxes” at the four corners, and in the middle of the top and
bottom, and on each side.
Point to either the centre top or centre bottom box.
Click-on either box (and hold down the left mouse button) and drag the top box
up or the bottom box down a little to enlarge the larger text area so that text fits on
the screen.
If your “Directions” are now “mixed-in” with the text below, click-on Directions.
Then click-on the “edge” of the “box” (a small up-down-left-right arrow will
appear), hold down the left mouse button, and drag the box up a bit.
Save your work!
Click on New Slide button once again.

Creating Slide 5
Click on the slide (Text and Chart) – as below. Click OK.
Click on the Click to Add title text box and type: Why use strawberry jam?
100 Children and adults were surveyed to find out what goes best
with peanut butter: grape jelly, honey, strawberry jam or sliced
bananas (you don’t have to tap enter, as this is one long statement).
Now you will make a graph to show the survey data.
Double click-on the Click to add graph box. A Datasheet appears.
You are going to enter data for the graph in this Datasheet. Click-on the box with
“East” and replace “East” with (type-in) Grape, then “West” with Honey,

“North” with Straw, and in the cell (box) below North (now Straw), enter
Banana. Now, click on “1st Qtr” and type-in Best. Now click-on the cell (box) in
the
“A”
colu
mn
next
to
Grap
e and
enter
33, then by Honey enter 11, by Straw enter 46, and by Banana enter 10. Your
Datasheet should now look like this:
Note: As you are changing the labels and numbers you’ll see the graph that appeared
with this datasheet changing to reflect the changes. This is an interactive graph. You
can see your graph “forming” as you type.
You want a simple graph so you will need to delete the rest of the columns.
To do this, put your cursor on the B in the Gray area at the top of the Datasheet.
Click and hold down the left mouse button and drag right until B, C and D are
highlighted. Release the mouse button. Your Datasheet should now look like this:
Now tap the Delete key on the keyboard and the columns you have highlighted will
disappear.
Your Datasheet should now look like this:

Click the small “X” in the upper right hand corner of the Datasheet.
If you did everything right, your graph should look like this:
Every now and then you might make a mistake in the Datasheet. If you have
“closed” the datasheet as we did above, you can get it back by clicking-on the
Datasheet button below the Menu Bar.
You may or may not desire to alter the appearance of your graph. Your graph may
need some adjusting so that all of the “words” show completely. You may want to
change the size of the box the graph is in, so click-on the graph.

Click-on the side, using the “grabber” boxes on the side like you did previously, and
drag the side until the graph gets larger.
If you make the graph wider, the word “Best” will move to one line.
Click-on the legend (the box with the grape, honey, etc. inside) and move that whole
box to the top right hand part of the graph figure to make it more legible.
Work with the various parts of the graph until it looks OK.
If you make any changes, click-away from the graph to “turn off” the “box”
around the graph – so you can see the new slide button.
Save your work!

Creating Slide 6
Highlight the second slide layout (Bulleted List) again.
Click on Add title text box and type: Occasions For Eating PBJ’s
School lunches (tap Enter)
Birthday parties (tap Enter)
Picnics (tap Enter)
Visits from persnickety grandchildren (tap Enter)
Late night snacks (tap Enter)
At the pool
Now move cursor to the tool bar at the top and click on Insert.
Scroll down to Picture and click.
A Clip Art item will then appear.
Click-on it.. Once again the Clip Art window appears.
Select some picture you like. Try a Motion Clip. Preview the clip as you desire then
click on the insert button and the image will appear in your slide.
Sometimes the Insert ClipArt menu screen will remain on the screen. If this
happens, click the little “X” in the upper right hand corner of the Insert ClipArt
screen and the screen will close.
You may need to adjust the position (click in the middle of the picture and drag)
and size (by grabbing one of the little white squares [grabbers]on the frame and
dragging it to the desired location and to change its size).
Save your work!

Creating Slide 7
Click on slide, (Title Only) – as below, highlight and click on OK.
Click in the Click to add title box and type: Enjoy your sandwich!
Altering the size of text.
Highlight your ending (Enjoy your sandwich!) by putting your cursor at the
beginning of the first word, click and hold down the left mouse button and drag it
across the words, then release the left button.
The Title should be highlighted it should look like the picture below.
Now, put your cursor on the box under the tool bar that has a number in it (when
your cursor is on it the Text Help box will indicate Font Size).
Click on the down triangle and scroll down to 60 and click. You should now see
larger text than you had before. You can do this to any text in your PowerPoint
presentation. You can also change your font style by clicking on the box to the left of
Font Size if you desire.

Save your work!
AutoShapes
We’re now going to look at a technique for adding shapes to our slides.
First, point the cursor away from the Title box and click the left mouse button. This
is called “clicking away.” This will “turn-off” the square “box” around the Title.
Next, point to View in the Menu Bar and
click. When the menu list appears, move
the cursor down to Toolbars. Look at the
Toolbars drop down list. Notice that,
normally, the first two selections (Standard
and Formatting) have a small check mark
in front of them. This indicates that these
toolbars are visible on the screen. Look
further down the list until you see
Drawing. If you see a check mark (like in
the picture on the left), then simply point
away from the drop down menu, click the
mouse, and look for the Drawing Tool
bar. If you do not see a check mark, click-
on Drawing. The Drawing toolbar will
appear at the top, side or bottom of the
screen. It will look like the tool bar
below.
Now click-on AutoShapes and a small box of shapes will
appear.
Move up and down the pop up menu box and notice the
different shapes that appear next to each choice. Then, click-on
Stars and Banners. Click-on the first starburst in the top
row.
When you have clicked, the cursor will change to “cross hairs”
when you move it into the slide area. Now move the cross
hairs up into the area just below the title. Click and hold

down the left mouse button, and drag down and to the right. Release the button.
A starburst should appear as below.
Enhancing the presentation:
Click-in the centre of the starburst.
Then, type the word WOW! You will see WOW! appear in the starburst. It is like a
“hidden” text box.
Click the left mouse button in front of WOW!, hold down the left mouse button, and
drag across WOW! to highlight the word.
Click-on Format in the Menu Bar and then click-on Font. The following Font Menu
screen will appear. Change the Font style, Size, and Colour. Bold or Italicize if you
want.
Be as creative as you desire and then click-on OK.

From now on you can “change” any of your text using this method.
Save your work!
AND Click on New Slide button once again.

Creating Slide 8
For the final slide choose the Blank slide - as below.
Text Art:
Now we’ll use some Text Art. In the Drawing Bar, which should be
open, find a “blue A” that is slightly tilted (like the one on the right).
When you pass your cursor over this “button,” it will indicate: insert
WordArt.
If the Drawing Bar is not available, click-on View in the Menu Bar, then click-on
Toolbars and select Drawing by clicking-on it.
Click-on the Insert WordArt button. The WordArt Gallery menu screen will appear
as next page.
Select one of the WordArt patterns by clicking on it. Next, click-on OK.

The following Edit WordArt Text screen will appear. Where the screen indicates
Your Text Here, type-in: Enjoy your Sandwich. Select a different font and
size, if you desire, then click-on OK.
You will return to Slide 8 and see the WordArt you created.
You can use the “grabbers” (little squares on the corners) to make the text larger.

You may also move your text as you desire.
If you want to change the “look” of your WordArt, you’ll need to be able to see the
WordArt toolbar. It looks like the toolbar below.
Most of the time the toolbar appears when you click on OK and the WordArt you
selected appears.
If the toolbar does not appear, point to the centre of the WordArt and click the
RIGHT mouse button. A WordArt drop down screen will appear.
A choice will be: Show WordArt toolbar.
Click on this choice and the toolbar will appear.
You may click-on the different “buttons” to edit your text. You will see more on the
next page.

Insert WordArt and Edit WordArt Text
Starting from the left you already know what the first two buttons will do.
The blue A will allow you to add another WordArt.
The Edit Text button will allow you to change the text in your WordArt.
If, for some reason, you accidentally “click-away” from your WordArt, you’ll loose
the grabbers and your WordArt toolbar.
To “activate” both, simply place the cursor over the WordArt and click the left
button on the WordArt. Both will re-appear.
WordArt Gallery
The third button in from the left will bring up the WordArt Gallery again. If you do
not like the WordArt “style” you chose, you can choose another.
Format WordArt
The fourth button in from the left will allow you to change a number of “things” in
WordArt, and in other PowerPoint features. When you click on this button the menu
screen to the below will appear.
Notice that there
are a number of
“tabs” at the top of
the menu. You can
click- on the tabs
and get a “feel” for
what each will do.
Just click-on the
Colour choice for
now (see arrow to
the left).

When you click-on Colour the drop down menu
to the left will appear.
For now, just move your cursor down to More
Colours and click on it.
The Colours menus will appear similar to the
one below.
There are a lot of really unique features with the colour palettes in Microsoft
software. The Custom colour pallet that you see below has two “big” features.
The first feature is that you can
click anywhere in the pallet and
the colour in the area where you
click will be shown in the lower
right corner.
After you have selected a colour
you can “drag” the small arrow
“triangle” on the right of the
screen up and down to lighten
or darken the colour you chose.
We’ve marked where you can
click and the “up and down”
triangle with arrows in the
diagram on the left. Select a
colour and give it a try.
Once you have selected a colour,
click-on OK. You will see the
changes in your WordArt.

WordArt Shapes
When you click-on the fifth button
from the left, it has an “Abc” on it, the
image at the right will drop down.
If you would like to change the shape
of your WordArt text to a new shape,
click-on one of the shapes in the
choices chart to the right. You will see
your WordArt change to that shape.
Give it a try.
Free Rotate
When you choose the sixth button from the left – it will indicate Free Rotate.
When you click-on it you will see
small green circles at the four
corners of your WordArt image.
When you move your cursor off the
toolbar you will notice that the cursor has changed to look like the toolbar button – a
small circle with an arrow.
When you place the circle-arrow “around” one of the corner green dots and hold
down the left mouse button, and drag, you will notice that your whole WordArt
will rotate as much as you want it to. Give this a try.
The last four buttons on the right adjust text spacing, alignment, etc. Work with them,
as you desire.
When you have finished your editing, you can close the WordArt edit toolbar by
clicking-on the little “X.” in the upper right corner of the toolbar.
Save your work!
The last “tool” we’ll work with is the Text Box.

Text Boxes
The Text Box is also in the Drawing toolbar. The Text Box button will allow you to
insert text in your slides if the template you chose does not have the
desired Title and Bullet boxes. To insert text, click on the Text Box
button. It has an “A” in the upper left corner of the button with some
text below (it looks like the button above on the left).
After you click-on the Text Box button, move the cursor into an “open”
area of Slide 8. It will look like a “little sword” as you move the cursor.
When you get to an appropriate place, click the left mouse button and a
“text entry area” will appear (it looks like the image on the right).
Don’t worry about its size. Just type the following: THE END.
The text box will automatically resize to the text entered.
You may now highlight this text, and by clicking-on Format in the Menu Bar and
Font, as you have done before.
Edit this text – make it larger, change the font and pick a colour that you like.
Save your work!

Adding Colour and Backgrounds to slides
Slide Colour Schemes
There are a number of different methods you can use to add colour. First we’ll use
some basic methods and then try some other effects.
First go to Slide Sorter View and then click-on Slide 1.
By being in Slide Sorter View you’ll be able to see the different
colour effects in several slides at the same time.
Now, click-on Format in the Menu Bar
and then click-on Slide Colour Scheme.
The following menu screen will appear.

As you can see in the screen above, there are several colour schemes from which
you can choose.
Click-on one, and then click-on Apply.
The first slide in Slide Sorter View will now have those effects.
Repeat the process until you find one you like.
Note: if you click-on Apply, this applies the colours to just Slide 1. And, if you
click-on Apply to All, then all of the slides have the selected colour scheme.
You will notice at the top of the Menu screen that there are two tabs (see the arrow
above). You are currently on the Standard tab.
Click-on the Custom tab (the menu screen below will appear). This allows you to
change specific colours in the Slide Scheme that you chose.
Click-on a couple of these to see how this works.
Don’t forget - Save your work every now and then!

You can try this on several slides, if you want. Once you have the hang of it, there are
several ways you can enhance these effects.

Backgrounds
Now click-on Format in the Menu Bar again.
Next, click-on Background.
The following Menu Screen will appear.
Click-on the small triangle in the
bottom portion of this screen.
Now click-on Fill Effects.
Notice, in the Fill Effects Screen Menu below, that there are a number of choices
(tabs at the top) – Gradient, Texture, Pattern and Picture (see arrow below).

Gradient
Click-on several of the Shading Styles (Horizontal, Vertical, etc.) and observe the
effects in the lower right in the Variants and Sample areas. Notice that there are
four choices in the Variants area. As you click-on each of the individual “squares”
the choice will appear in the Sample area.
If you click on OK at any time, the Background you see in the Sample will be the
background on the slide. You will return to the Background Menu screen when
you click-on OK.
You will see a miniature version of what your slide will look like in the lower right
corner of the Background menu screen.
Note there are three colour choices: One colour, Two colours and Preset. If you
click-on one of these, you will see the same colour choices that you saw when you
used them for text. So, have some fun and “click-away.”
Texture and Pattern
Also, note the tabs at the top. Click-on Texture and Pattern and observe the effects.
In Texture you use the “elevator bar” to the right of the textures to see all the
selections. You then click-on the Texture of your choice.

In Patterns, you simply click-on the Pattern of your choice.
Picture Backgrounds
If you want your entire slide to have a picture as its Background, this is what the
last tab is for.
You need to click-on Select Picture.
This will take you to the Windows “Open File” and then you can select a picture you
have saved. When you have the picture you like, click-on OK and then click-on
Apply.
Save your work!

Viewing your Slide Show
You have just completed the first stage of your presentation. Go back to Slide 1.
You can do this by using the “elevator bar” on the right edge of your screen. If
you click at the top of the elevator bar you will keep moving up, from Slide 8 until
you come to your first slide. It will indicate Slide 1 of 8 in the status area in the
lower left corner of your screen. You should recognize this slide as your first slide
on how to make a PBJ.
If you would like to view how your slide show will look when you project it onto a
screen or a monitor, go to the tool bar at the top and click on Slide Show and click
on View Show (like the image on the right).
Or, you can click-on the small Slide Show button in the view buttons bar at the
lower left of the screen.
There are several ways to advance through your slide show.
You can tap the space bar, tap the Enter key, tap the right arrow key, or click the
left mouse button to move forward from one slide to the next during the show.
When you get to the end of the “show” the presentation will return to your slides.
Anytime you want to end the show, simply tap the Esc key in the upper left-hand
corner of the keyboard or click the right mouse button and click on End Show in the
pop up menu that appears. If you end the show “early” you will be on the slide you
were viewing when you tapped Esc or clicked-on End Show.
To “go backward” to a previous slide in your show you can tap the Backspace key,
or the left arrow key.

Transitions:
When you viewed your slide show a few moments ago it was simply like looking at
static overhead transparencies on an overhead projector. To make the slide show look
more interesting and more professional you can apply transitions and these allow you
to create effects with the text on your slides.
In effect transitions allow you to add some motion, animation, sound, and colour and
really make the presentation something to view.
Go to the Slide Sorter button at the bottom left area of your screen. Click on the
button with four white squares.
You can now see all eight slides (as shown below). Lightly, click once on the first
slide to highlight the slide (a heavy black border will surround the slide – see arrow
below).
Now point in the middle of the slide and click on your RIGHT mouse button. The
right click will “always bring up” a menu that is “tailored” to the “place” where
you click. This will work in any Microsoft Windows product.
You can always tell “where” you click the right mouse button for the cursor arrow
will always be in a corner of the menu that appears.

From the menu that appears, select Slide Transition (click-on it – see arrow below
and to the right).
You will now see the menu box
to the left - Slide Transition.
This menu box will allow us to
create “transitions” as we go
from one slide to the next. You’ll
see what Transitions are as we
work with them. To determine
how the slides will “change or
look” you need to watch the little
dog and the Key as you do the
following.
To activate a transition, click on the triangle on
the right hand side of the box, which indicates:
No Transition (see arrow on left), to see your
choices. Scroll up and down the list noticing
how each transition works by clicking on it and
then watching the dog or key in the Effect box.
If you think the show is moving too fast, click in
the little circle to the left of Medium or Slow.
Each time you click-on the Dog or Key you will
see the transition you selected repeat itself. Give
this a try.
This screen also allows you to time you transitions from slide to slide. For now,
leave it as it is. When we complete all of the enhancements, to all of the slides, you
can do one of several things to “automate” your slide show. Later on, you can return
here and Click on Advance Automatically After, and insert 5 to 10 (for seconds) in
the box. Or, you can “rehearse times” for each slide and all of its effects. We’ll
come back to this in detail at the end of the tutorial.
Notice that instead of the normal OK, that Apply and Apply to All are listed for
Transitions.

Apply activates the transition you chose for just the slide you are “on.”
Apply to All activates the transition you chose for ALL of the slides in the “show.”
If you scroll down to the last choice in the transition list you will see Random
Transition. This will place a different transition every time you click the mouse to
go to the next slide, or if you select Apply to All, each slide will have a different
transition.
You can follow this procedure for each of the eight individual slides, or select Apply
to All.
To transition “each” slide individually, click on Apply, then click on the next slide
to highlight the slide, click the right mouse button, select transition, choose your
effect, and select Apply.
Also notice in the lower right corner the Sound area. Currently, the box indicates
[No Sound].
You can click-on the down triangle and see Microsoft “Clip Sounds”. If you
choose one of these sounds, the sound will be heard as your slide transitions. You can
pick one now, or wait until later. Make sure that the volume on your computer,
speaker or headphone is on and “up” so you can hear the sounds as the slide’s
transition.
Again notice in the upper right corner of the Slide Transition box that it indicates
Apply to All - and also Apply. If you click-on Apply to All, PowerPoint 2000 will
apply the transition and sound you chose to ALL of the slides. This is wonderful if
you want the same sound, each time, a slide transitions. If you don’t want this effect,
click-on Apply, and the transition and sound will only apply to the slide you’re on.
We’d like to hold off on the sounds here. Again, if you “run” all the way down to the
bottom of the Effects box, you will see Random Transition.
If you click-on Random Transition, and then click-on Apply to All, then all the
slides will each transition randomly. You can alternately click-on the dog and key
to view the transition effects. When you have decided which transition you want
click-on either Apply or Apply to All.
When you return to Slide Sorter View, you will notice a small box with an arrow at
the lower left corner. This indicates that a slide will transition. If you click-on it
you will see the effect each time you click.
Save your work!

Building Effects:
Building is a term indicating how each line of the text, on a slide, will enter the
screen. The lines, words, letters, pictures and charts can fly in from almost any
direction. To Build the text on each slide, follow these directions.
Go back to Normal View. You can do this in Slide Sorter View by double clicking-
on the first slide, or Clicking on the Normal View button on the lower left of the
screen.
When the Normal View screen appears, click-on the first line of text. The “box”
you saw, when you first typed text in this box, will appear. This indicates that the
box is “active.” It will appear as below.
Now, right click in the box.
When you right-click, the following menu will
appear.

Click-on Custom Animation…
The following screen will appear:
Notice a number of “things” in this menu screen.
In the upper right, you see a small picture of the “text area” you clicked-on (see
arrow). This confirms your “click.”
In the lower half of the screen there is a “tab box.” Notice that it “defaults” to an
Effects ”tab”. In a manner similar to Slide Transitions, text, graphics, and
pictures can also transition.
Click-on the small triangle to the right of No Effect (see arrows).
You will see effects similar to those in Slide Transition.
Select an effect and click-on one. You will not see the effect immediately, as you
did in the Slide Transition screen.

Notice, however, as soon as you select an effect, several other areas of this menu
screen become “active.” See the image below.
First notice to the right an area labelled “Introduce text.”
Click-on the small triangle.
This area indicates the manner in which the
text you have selected will enter the slide. All
at once means what is says. The whole title
will enter at once.
By Word means that the text will enter word
by word. By Letter means that the text will
enter letter by letter. It’s a lot of fun to
experiment here. Try them all.
Next we’ll cover sound. It is neat to combine certain sounds with certain text
introductions. For
example, the By Letter
introduction combined
with the Typewriter
sound, looks and sounds

like text being typed in one letter at a time.
Now notice the Sound area on the left.
Click-on the small triangle and select a sound from the list.
You can view these build effects by clicking on the Preview button (in the upper
right corner of the Custom Animation Menu Screen – see arrow and label on
previous page ).
You can click the Preview button any time you desire - as you are creating text,
picture or other animations. You will notice in the upper left corner of the Custom
Animation Menu box an Animation Order box.
Each time you click-on OK, as you complete an animation, the “thing” you animate
will be added to the list, in the order in which you added it to the slide.
If you desire to change the order of your animated “things,” you can click-on the
thing you desire to move up or down and then, by clicking-on the arrows to the right,
you can move the text or object up or down. When you have completed the first slide,
move to each successive slide, click-on the various text boxes or objects, and repeat
the process.
One additional “item” in the Custom Animation menu
screen. When you click-on a text area that is a bulleted
list you will see an additional effect – Introduce text. The
Grouped by “1st
” level paragraph indicates whether one
line, or multiple lines, will enter. Here is another area
where it is fun to experiment.
Dimming
Notice below the Sound area an area that indicates After animation:. This applies to
the text in Bulleted Lists.
To “highlight” the bullet, to which you are speaking,
you can “dim” previous bullets by clicking-on the
small down triangle to the right of Don’t Dim. After
you click-on the triangle you will see a “set” of
colours selected for the background which you are
using. You can click-on a colour of your choice
and then look at the slide in Slide Show. As you

click-on each successive bullet in the Slide Show you will see the “dimming” effect.

Sound
Be Careful with Sound
This simply reminds you not to forget sounds for Transitions and Builds can enhance
your presentation. BUT be careful, sometimes too many effects can overwhelm and
detract from a presentation. As you become more experienced with sounds and web
pages you will find web pages devoted to sounds and clip art. In the Front Page 98
and 2000 tutorials there is a section on WAV sounds. If you desire a copy of either of
these tutorials, simply e-mail the addresses at the end of this tutorial. You may want
to experiment with some other sounds you “download and save” form the internet.
Don’t forget to keep saving your presentation often as you enhance it
with these effects.
Design Templates
Design Templates allow you to convert ALL slides into a theme. Each slide will
have the same colour scheme and the formatting will change to a special look.
You can be in any View (Normal View, Slide View and Slide Sorter View are
preferable) to select Design Templates. Click-on Format in the Menu Bar, and then
Click-on Apply Design Template.
Click on the choices on the left side of the window (see screen layout and arrows
on next page). On the right side a special template will appear with its own
formatting.
Pick a Design Template you like and then click on Apply. Be sure to scroll up and
down and to click on additional choices.
Note: with Designs, they are automatically applied to all of the slides. You may
choose additional effects for the Designs by using the Background and Slide Colour
Scheme selections.

Well, now you have a real presentation and you can now view by running the final
product. See next page.

Run the Final Show:
Make sure you are on Slide # 1. Go to Slide # 1 either in Slide Sorter View, Normal
View, or Slide View.
If you would like to view how your show looks, either go to the Menu Bar at the top
and click-on Slide Show, then click on View Show, or you can just click on the Slide
Show button at the bottom of the screen.
Then, to advance, either tap the left mouse button, Space Bar or Enter key. If you
desire to end the show, either tap the Esc key, in the upper left portion of the
keyboard, or click the right mouse button and then click-on End Show.
If you have set times for your slides and desire to have the show run in “automatic,”
Click-on View Show and then on Set Up Show in the Menu Bar. The following
menu screen will appear.
In the Advance slides box, click-in the circular area to the left of Using timings, if
present. This will then run the show with the timings you selected.
Notice that there are a lot of enhancements in this Set Up Show menu screen.
Experiment, as you desire. You can always come back and change them. Click-
on OK when you have made your changes.
To really get precise timing for each slide transition, sound and build you can use
a feature to set each movement precisely. Click-on Slide Show in the Menu bar and
then on Rehearse Timings.

A small, rehearse timings “box” will appear –
like the one on the left. It will “show” a running
clock on the right side of the menu – that indicates
the time for the entire show. In the centre you
will see another time for each “click” – transition,
build, etc.
When you click through your show, as indicated above, the timings will be recorded.
When you then run the show it will run at the recorded pace. You can do this as
often as you like.
Now save the presentation as you did before.
To Quit PowerPoint:
Point to File on the menu bar and click
Then point to Exit and click.
These are the basics for a PowerPoint presentation.
See next page for a summary
and the
basic steps in creating PowerPoint presentations

Summary
Although a wide number of features have been covered,
you should now have an understanding of:
 The purpose of PowerPoint
 Some of the basic terms
 Good design features
 How to use PowerPoint to create a presentation
The BASIC steps required to create a presentation are summarised below:
Start PowerPoint Click the PowerPoint Icon
Blank Presentation Choose the Blank Presentation option at
the start up screen
Decide slide layout From the selection of AutoLayouts (and
add your text or pictures)
Create new slide Press the New Slide button
To Use The Menus Move the mouse over the correct
command and click once
To Save File | Save (in correct folder and file)
To See Toolbars View | Toolbars (and click on the
appropriate one)
To Use Toolbars Position the mouse over the correct button
and click once
Different views Click on the view you
want using the views
toolbox. This includes
the view to see the final slide show as a
running presentation.
To Exit PowerPoint File | Exit

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