iText Summit 2014: Talk: eGriffie and JustX, introducing digital documents at the Belgian Department of Justice
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The document discusses two business cases from CSC: the electronic founding of juridical forms and the authentic source of judgments. The electronic founding project (e-griffie) allows citizens to create non-profit associations and other juridical forms online in approximately three minutes, facilitating administrative processes and significantly reducing paperwork. The JustX project aims to digitize and systematize court judgments, enhancing efficiency and reducing costs in the justice system, with a central database and automated document handling.
iText Summit 2014: Talk: eGriffie and JustX, introducing digital documents at the Belgian Department of Justice
- 1. CSC Proprietary and Confidential iText summit Business cases CSC Pieter Robberechts Project Manager
- 2. CSC Proprietary and Confidential 2June 18, 2014 Business case I Electronic founding of juridical forms
- 3. CSC Proprietary and Confidential 3June 18, 2014 BC1 - Electronic founding of juridical forms • Project E-griffie at Federal Public Service Justice (BE) at the commercial court (**) – Ph. A: creation of ‘non profit associations’ -- start: oct 2011 – Ph. B: creation of other juridical forms (agriculture company, association partnership, …) -- sept 2013 – Ph. C: modifications of juridical forms (address, name, board of directors, …) – start: june 2014 • Potential: – +/- 10.000 creations on yearly basis – +/- 130.000 modifications on yearly basis • Status in production – Growing nr of electronic deposits -- 170 ‘non profit associations’ only per month • Gains: – Facilitate citizens: • A citizen can start a new company online in +/- 3 minutes • No transport costs for the citizen – Workload reduction in the commercial court – Input data gets validated in an early stage – limited rejections in the court – Administrative simplification – Reduced consumption of paper (**) (sponsored by service for afdministrative simplification DAV)
- 4. CSC Proprietary and Confidential 4June 18, 2014 BC1 - Electronic founding of juridical forms • Web application www.egreffie.be / www.egreffe.be used by the citizen for founding organizations in Belgium within 3 minutes – Identification based on eid login – PDF document generation based on XFA – E-payment based on Fedict/Ogone – Digital signing (E-signature based on XADES standard) • Status in production – 3.550 companies created full electronically
- 5. CSC Proprietary and Confidential 5June 18, 2014 BC1 - Electronic founding of juridical forms Step IllStep IlStep I • Step I: collection of data – name, address, board of directors) gets collected in the web application (A) – the statutes, which are signed by the founders, are uploaded (B) – The data for publication in the Belgian Monitor is uploaded in a rich text editor (C) A B C
- 6. CSC Proprietary and Confidential 6June 18, 2014 BC1 - Electronic founding of juridical forms Step IllStep IlStep I • Step II: processing of data – Storage of scanned PDF (statutes) in authentic source of justice • Rescale uploaded scan • Convert PDF to PDF/A – Generation of PDF/A for publication in the Belgian Monitor • Construct PDF/A with itext XFA worker (using XFA template) • Overflow block rich text editor • Flatten XFA forms PDF
- 7. CSC Proprietary and Confidential 7June 18, 2014 BC1 - Electronic founding of juridical forms Step IllStep IlStep I eGriffie Front end eGriffie Back end • Step III: transfer data using the Belgian Federal Services (FSB) Bus – Data gets electronically signed (XADES standard) using eid card – Electronic payment using Fedict/ogone – Transfer data using Fedict/FSB webservices • Fedict distributes data to authentic source enterprises (KBO), authentic source acts (justice), Belgian Monitor • The full process takes +/- 3 minutes soap soap soap soap
- 8. CSC Proprietary and Confidential 8June 18, 2014 Business case II Authentic source judgments
- 9. CSC Proprietary and Confidential 9June 18, 2014 BC2 - Authentic source judgments • Project JustX at Federal Public Service Justice (BE) – court of appeals / police court – central judgement/condemnations database + delivery of extracts • Metadata is stored in db • The judgement is stored in the CM system in 2 formats: PDF text + PDF scan • Future evolution to electronic signatures – Automatic feed of condemnations to criminal record / fines • Potential: – +/- 700.000 judgements / year – +/- 200.000 condemnation transfers / year • Status in production – 30.000 extracts have been delivered in a few months – 10.000 judgements stored • Gains: – Reduce paper costs (archive / post) – Workload reduction in the Court of Appeals (administrative simplification) – Extracts can be taken full electronically (no need to go to the paper archive) – A new modern SOA oriented architecture as a base for future projects
- 10. CSC Proprietary and Confidential 10June 18, 2014 BC2 - Authentic source judgments • All judgements are stored in the central judgements database – Step1 – preparation of the judgement: • All judgements are uploaded in the central JustX system as native documents • The document gets renditioned from native document to PDF text • The system generates a pdf text with barcodes on every page of the judgement using itext – Step2 – The document gets signed by the judge • The judge signs by hand • The judgement gets scanned, • The pdf scan image of the judgement gets automatically linked to the corresponding judgement • Judgements extracts are delivered by clerks
- 11. CSC Proprietary and Confidential 11June 18, 2014 BC2 - Authentic source judgments • Schema JustX architecture
- 12. CSC Proprietary and Confidential 12June 18, 2014 BC2 - Authentic source judgments Step IllStep IlStep I • Step1 - All judgements are stored in the central judgements database – Document storage in db and CM system (in native format + barcoded pdf text format) – Transformation of the PDF is done with itext (adding a barcode per page + page numbering) Itext transformation
- 13. CSC Proprietary and Confidential 13June 18, 2014 BC2 - Authentic source judgments Step IllStep IlStep I • Step2 – the judgement get scanned after verdict judge and signature
- 14. CSC Proprietary and Confidential 14June 18, 2014 BC2 - Authentic source judgments Step IllStep IlStep I • Step 3: All judgement extracts delivered by the clerks are generated using itext/XFA – The scanned version of the judgement is in synch with the one in the paper archive. Re-scan is done when needed. – The extract itself (frontpage, endpage, …) is generated using itext /XFA
- 15. CSC Proprietary and Confidential 15June 18, 2014 BC2 - Authentic source judgments Judgements -- Scanning front page Itext/XFA
- 16. CSC Proprietary and Confidential 16June 18, 2014 BC2 - Authentic source judgments Itext/XFA Judgements -- judgement extract
- 17. CSC Proprietary and Confidential 17June 18, 2014 BC2 - Authentic source judgments Itext/XFA • Condemnations are transferred from the judgements database to the criminal records – When human interaction is needed, a condemnation report can be generated by the system on demand. – The extract itself is generated using itext /XFA • XFA templates • XML data Judgements -- condemnation extract
- 18. CSC Proprietary and Confidential 18June 18, 2014 Technical solution
- 19. CSC Proprietary and Confidential 19June 18, 2014 Technical solution JustX Document Service • JustX Document Service – Web service – Input: • XFA templates (Adobe LiveCycle Designer) • XML data – Output: • Flattened PDF
- 20. CSC Proprietary and Confidential 20June 18, 2014 Thank You
- 21. CSC Proprietary and Confidential 21June 18, 2014