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Learner information system
The document discusses the Learner Information System (LIS) used in the Philippine basic education program. It describes the Learner Reference Number (LRN) which is a unique 12-digit number assigned to students. It then outlines the objectives and functions of the LIS, which include standardized registration, tracking student performance, and enhancing management of student records. The document also details the roles and responsibilities of school heads and teachers in managing student data and enrollment in the system. It provides guidelines and instructions for key functions like issuing LRNs, enrolling students, updating information, and ensuring data accuracy.
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Learner information system
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- 2. LEARNER REFERENCE NUMBER (LRN) ā¢Isa unique and permanent 12 ā digit number assigned to a person who enters the Philippine Basic Education Program ā¢Ex: 301432080055 301432 ā School ID 08 ā School Year 0055 ā Student Number
- 3. LEARNER REFERENCE NUMBER (LRN) ā¢Isa unique and permanent 12 ā digit number assigned to a person who enters the Philippine Basic Education Program ā¢Intended to reference a āRegistry of Learnersā which serves as a centralized and authoritative database of learnersā basic education
- 4. LEARNER REFERENCE NUMBER (LRN) ā¢Offersaccess to learner profiles in the registry and even performance data as he or she completes the program, whether it be in the formal or non- formal mode of learning.
- 5. LEARNER REFERENCE NUMBER (LRN) ā¢Issuedto a learner when he or she registers in the basic education program either at the start of the program (i.e., kindergarten level) or when the learner transfers from a school and has not yet been issued an LRN
- 6. LEARNER REFERENCE NUMBER (LRN) ā¢OBJECTIVES: 1. Provide a standardized registration system of learners 2. Track learner progress / performance 3. Provide learner information for better program planning and supervision of schools and learning centers. 4. Enhance management of learner records.
- 7. ROLES AND RESPONSIBILITIES ā¢SCHOOL HEAD 1. Manage the implementation of the LIS in their respective schools 2. Issue an LRN to learners with no LRN and enroll them in appropriate grade level and section in current SY 3. Enroll transferees to the appropriate grade level and section in current SY
- 8. ROLES AND RESPONSIBILITIES ā¢SCHOOL HEAD 4. Enroll previous SY enrollees to appropriate grade level and section in current SY 5. Update or correct enrolment data, personal background and CCT information of learners 6. Ensure accuracy of learner data and integrity of the LRN
- 9. ROLES AND RESPONSIBILITIES ā¢SCHOOL HEAD 7. Request DO for the deactivation of multiple LRNs referring to one learner ad learners who do not actually exist in the school. 8. Ensure compliance of DepEd Order No. 22, s. 2012 requiring the inclusion of the LRN in all forms which refer to a learner
- 10. ROLES AND RESPONSIBILITIES ā¢SCHOOL HEAD 9. Manage the user accounts of class advisers if school opts to divide encoding by section
- 11. ROLES AND RESPONSIBILITIES ā¢CLASS ADVISER 1. Enroll appropriate SY 2011 enrollees to section handled 2. Update or correct personal background and CCT information of learners
- 12. PERSONS AUTHORIZED TO ISSUETHE L.R.N ā¢Public / Private School ā School Registrar or a designated personnel responsible for maintaining the registry of learners.
- 13. GUIDELINES ā¢ GUIDELINES 1. Alllearners enrolled in the school must be issued only one LRN 2. When a learner without LRN enrolls, the school must first search the LIS database through the Search Learner by Name facility to ensure that this learner was not assigned an LRN in another school.
- 14. GUIDELINES ā¢ GUIDELINES 3. Learnerswithout LRN include new entrants, previous SY enrollees who were not issued an LRN, Balik Aral, transferees who were not issued an LRN in their previous school. 4. The school will create a new LRN only if the learner was not found in the database
- 15. GUIDELINES 5. If thelearner was found, the school will enroll the said learner instead of creating new LRN 6. Please include the numerical equivalent of the section Ex: IV ā Hope (2)
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- 17. WEBSITES ā¢ Official http://lis.deped.gv.ph Official practicewebsite http://lis.deped.gov.ph/practice lispractice.deped.gov.ph
- 18. ISSUE AN LRNTO LEARNERS WITH NO LRN AND ENROLL THEM ā¢ School logs in LIS Main Page
- 19. ISSUE AN LRNTO LEARNERS WITH NO LRN AND ENROLL THEM ā¢ System displays welcome page for school account
- 20. ISSUE AN LRNTO LEARNERS WITH NO LRN AND ENROLL THEM ā¢ School clicks on the Formal Schools facility in the Main Menu to access the Select School Screen
- 21. ISSUE AN LRNTO LEARNERS WITH NO LRN AND ENROLL THEM ā¢ School clicks on Next to access Search Learner Screen
- 22. ISSUE AN LRNTO LEARNERS WITH NO LRN AND ENROLL THEM ā¢ School checks Name in the Search by options ā¢ System displays the criteria for searching by name
- 23. ISSUE AN LRNTO LEARNERS WITH NO LRN AND ENROLL THEM ā¢ School enters region and division where the learner previously came from. If the learner is a new entrant then school should select the current division. ā¢ School enters the First Name, Middle Name, Last Name in the appropriate fields ā¢ School clicks on search to display a list of learners who have names similar to the search criteria ā¢ If the learner was not found or is not in the list displayed, school clicks on the Create New Learner command which appears after the search was conducted
- 24. ISSUE AN LRNTO LEARNERS WITH NO LRN AND ENROLL THEM ā¢ System displays the Create New Learner Screen ā¢ School enters the appropriate background and enrollment information then clicks on submit to save the data
- 25. ISSUE AN LRNTO LEARNERS WITH NO LRN AND ENROLL THEM ā¢ System updates the database and displays the LRN issued to the learner
- 26. ISSUE AN LRNTO LEARNERS WITH NO LRN AND ENROLL THEM ā¢ If school finds the learner, school clicks on edit to enroll the learner
- 27. ISSUE AN LRNTO LEARNERS WITH NO LRN AND ENROLL THEM ā¢ System displays the Edit Learner Screen ā¢ School updates background and enrollment information then clicks submit
- 28. ISSUE AN LRNTO LEARNERS WITH NO LRN AND ENROLL THEM ā¢ System updates the database
- 29. ENROLL TRANSFEREES TOTHE APPROPRIATE GRADE LEVEL AND SECTION IN CURRENT SY Guidelines ļ½ Enrollment of transferees who have a copy of their LRN shall be accomplished through the Search Learner by LRN facility
- 30. ENROLL TRANSFEREES TOTHE APPROPRIATE GRADE LEVEL AND SECTION IN CURRENT SY ļ½ School accesses the Search Learner Screen and checks LRN in the Search by option
- 31. ENROLL TRANSFEREES TOTHE APPROPRIATE GRADE LEVEL AND SECTION IN CURRENT SY ļ½ School enters the LRN of the transferee then clicks Search ļ½ System displays list of learners who matched the search
- 32. ENROLL TRANSFEREES TOTHE APPROPRIATE GRADE LEVEL AND SECTION IN CURRENT SY ļ½ School clicks edit to access the Edit Learner Screen
- 33. ENROLL TRANSFEREES TOTHE APPROPRIATE GRADE LEVEL AND SECTION IN CURRENT SY ļ½ School updates background and enrollment information then clicks submit
- 34. ENROLL TRANSFEREES TOTHE APPROPRIATE GRADE LEVEL AND SECTION IN CURRENT SY ā¢ System updates the database
- 35. ENROLL PREVIOUS SYLEARNERS Guidelines ā¢ Previous SY enrollees shall be enrolled using the Enroll Previous SY Learners facility that allows simultaneous enrollment of multiple learners
- 36. ENROLL PREVIOUS SYLEARNERS ā¢ School clicks on Enroll Previous SY Learners facility ā¢ System displays Enroll Previous SY Enrollees Screen
- 37. ENROLL PREVIOUS SYLEARNERS ā¢ School selects the previous SY grade level ā¢ System displays learners enrolled in the previous SY grade level
- 38. ENROLL PREVIOUS SYLEARNERS ā¢ School selects the current SY grade level and enters the current section ā¢ Schools puts a check mark on the learners to be enrolled in the current grade level and section the clicks submit
- 39. ENROLL PREVIOUS SYLEARNERS ā¢ System updates the database and displays updated current SY enrollment data of learners ā¢ If school wants to remove a learner from the enrollment list, click the letter R beside the enrolled Learner
- 40. UPDATE OR CORRECT4PS/CCT INFORMATION Guidelines ā¢ Updating the list of 4Ps/CCT recipients shall be done using the 4Ps/CCT Recipients facility
- 41. UPDATE OR CORRECT4PS/CCT INFORMATION ā¢ School clicks 4Ps/CCT Recipients command ā¢ System displays Identify 4Ps/CCT Recipients Screen
- 42. UPDATE OR CORRECT4PS/CCT INFORMATION ā¢ School selects Current Grade Level and Section ā¢ System displays learners for that grade level and section
- 43. UPDATE OR CORRECT4PS/CCT INFORMATION ā¢ School puts a check mark on learner who are recipients of the 4Ps/CCT program then clicks submit ā¢ System updates the database
- 44. UPDATE OR CORRECT4PS/CCT INFORMATION ā¢ If school wants to remove a learner from the list of CCT recipients, click the letter R beside the Learner name
- 45. UPDATE OR CORRECTENROLLMENT DATA AND PERSONAL BACKGROUND Guidelines ā¢ Making corrections to the enrollment data and personal background may be done using the Edit/Remove Enrollees facility ā¢ The Edit/Remove Enrollees facility allows the user to access all enrollees for the current school year as opposed to the Enroll Previous SY Learners which can access only the enrollees of the previous school year
- 46. UPDATE OR CORRECTENROLLMENT DATA AND PERSONAL BACKGROUND ā¢ School clicks Edit/Remove Enrollees facility ā¢ System displays Edit/Remove Enrollees Select Screen
- 47. UPDATE OR CORRECTENROLLMENT DATA AND PERSONAL BACKGROUND ā¢ School selects Current Grade Level and Section ā¢ System displays learners for that grade level and section
- 48. UPDATE OR CORRECTENROLLMENT DATA AND PERSONAL BACKGROUND ā¢ School clicks the letter E beside the learner name to access the Edit Learner Screen ā¢ School makes the necessary corrections then clicks submit
- 49. UPDATE OR CORRECTENROLLMENT DATA AND PERSONAL BACKGROUND ā¢ System updates the database and displays updated information ā¢ If school wants to remove a learner from the enrollment list, click the letter R beside the Learner name
- 50. ENSURE ACCURACY OFLEARNER DATA Guidelines ā¢ Per DepEd Order 22, s. 2012, schools are responsible for ensuring that information for each learner in their respective area is accurate ā¢ Schools are also responsible for ensuring that all learners in their respective area have only one LRN which shall be incorporated in all documents which refer to a learner ā¢ After encoding all learners, schools should manually review the data of their respective learners. The system also provides a Check Data facility which automatically checks the following potential errors: ā¢ No data for gender, residence and barangay ā¢ No explanation for learner with no birthdate ā¢ Learner must be between 4-30 years old (formal), between 4-100 (als) ā¢ Exactly the same name
- 51. ENSURE ACCURACY OFLEARNER DATA ā¢ School clicks Check Data facility ā¢ System displays potential errors found ā¢ School clicks the letter E beside the Name to access the Edit Learner Screen
- 52. ENSURE ACCURACY OFLEARNER DATA ā¢ School makes the necessary corrections and clicks submit
- 53. ENSURE ACCURACY OFLEARNER DATA ā¢ System updates the database and the list of potential errors
- 54. REQUEST DO FORTHE DEACTIVATION OF LRN Guidelines ā¢ Schools shall ensure that all learners in their respective area have only one LRN. In case a learner has more than one LRN, the school shall select the official LRN of the learner and request the division to deactivate the other LRNs ā¢ Schools shall also request for the deactivation of LRNs assigned to learners who do not belong the school ā¢ The request to deactivate an LRN shall be submitted to the SDS for approval following the format in Enclosure 2 of DepEd Order 22, s. 2012 ā¢ The LRN of learners who have dropped out, died or transferred out SHOULD NOT be deactivated
- 55. REQUEST DO FORTHE DEACTIVATION OF LRN
- 56. MANAGE THE USERACCOUNTS OF CLASS ADVISERS Guidelines ā¢ A large school may delegate encoding of learners to class advisers by creating a user account that can access only the section handled by the adviser ā¢ In order to avoid conflict with the user accounts of other schools the following naming convention will be used: schoolid_name of adviser (ex. 101132_aabanil) ā¢ The user account of class advisers do not have access to the Search Learner and Check Data facility. Class advisers can only access learners enrolled in their respective classes.
- 57. MANAGE THE USERACCOUNTS OF CLASS ADVISERS ā¢ School clicks on the User facility in the Main Menu ā¢ System displays the Search User Screen ā¢ School clicks on Add New User facility to access the Add User Screen
- 58. MANAGE THE USERACCOUNTS OF CLASS ADVISERS ā¢ School enters User Name, Password, Description and sets the Access level to āSectionā ā¢ School selects appropriate grade level and enters the section name then clicks the Add button
- 59. MANAGE THE USERACCOUNTS OF CLASS ADVISERS ā¢ System creates the user account
- 60. MANAGE THE USERACCOUNTS OF CLASS ADVISERS ā¢ If the school wants to edit an existing account such as change the password, grade level or the section name, school shall enter the account name in the Search User box then click the Search button ā¢ System displays all users matching the search criteria ā¢ School clicks on the letter E beside the user name
- 61. MANAGE THE USERACCOUNTS OF CLASS ADVISERS ā¢ System displays Edit User Screen ā¢ School makes the appropriate changes then clicks on Edit ā¢ System updates the database
- 62. MANAGE THE USERACCOUNTS OF CLASS ADVISERS ā¢ If the school wants to delete an existing account, school shall click the letter D beside the user name to access the Delete User Screen
- 63. MANAGE THE USERACCOUNTS OF CLASS ADVISERS ā¢ School clicks on the Delete button to confirm deletion of the user account. ā¢ System delete user account
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- 69. ITEMS FOR DEVELOPMENTPRIOR TO LEVEL 3 TRAINING OF SCHOOLS AND ALS FACILITATORS ā¢ Data entry for name of teacher handling a section as well as learner height and weight ā¢ Report generation of templates for school/ALS forms (eg. Form 1, 3, 137, others) ā¢ Report generation for the Nutritional Status Report ā¢ Offline LIS for schools that are unable to access the internet
- 70. REFERENCE Deped Order No.22, s. 2012 Deped Order No. 67, s. 2012
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- 72. āChallenges makes you moreresponsible. Always remember that life without a struggle is a life without success. Donāt give up! Learn to rest, not to quit!ā
- 73. PREPARED: JARED RAM A.JUEZAN TEACHER I, OCTOBER 31, 2012 THANK YOU VERY MUCH!