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Malika Snail Resume
Malika Snail has over 10 years of experience as an executive assistant providing administrative and project support to senior executives. She is proficient in French and English and has strong skills in Microsoft Office, event planning, travel coordination, and expense reporting. References on her LinkedIn profile praise her customer service focus, strong work ethic, and ability to efficiently manage projects and deliver high-quality work.
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Malika Snail Resume
- 1. MALIKA SNAIL Executive Assistant- French Bilingual Kensington, MD [email protected] https://www.linkedin.com/in/malika-snail-8609b126 Executive Office Administration Administrative Project Management Event Management
- 2. Summary Diligent, solution oriented,and skillful Executive Assistant, committed for the last 10+ years to providing excellent and timely customer service to senior level management, and organizing their daily routine in a fast pace and high pressure work environment, while prioritizing conflicting needs and establishing effective relationships with business partners and cross-functional teams. Passionate about event planning, administrative problem solving, project management, and work safety. Customer service oriented, flexible, accountable, dependable, and responsive. Proficient in MS Office.
- 3. 0 2 4 6 8 10 12 14 16 HR Office Administration Travel ExpensesOutlook & PowerPoint Meeting Management Technical Skills Specialties
- 4. TECHNICAL SKILLS Corporateevents and meeting planning: venue selection, price negotiation, booking Invoices - Purchase Orders/Requisitions (SAP) - Procurement Domestic and international travel coordination (Concur, Travisa, Expedia) Time keeping: entry, review & approval (Deltek, One Time, Dayforce) Expense reports: entry, review & approval (Ulysse, Concur) Translations: French/English Microsoft Desktop & Server Applications: Word, Excel, PowerPoint, Outlook, Access, SharePoint Other: DataWatch Systems-Direct Access (badge database); E-Val (parking validation); Aerohive Networks (Wi-Fi set-up); Qualtrics (survey software).
- 5. MEETING MANAGEMENT Providedmeeting management support for executives’ internal and external meetings (such as Annual & Mid-year meetings, Board of Directors & Stakeholder meetings) that included scheduling, communications, presentation preparation, catering (order and set up), guest management (Outlook), conference room booking, and video coordination needs with IT Department Organized and prepared detailed agendas and presentation materials: copying/printing, compilation, assembly, and binding of meeting materials; follow through on project delivery Arranged numerous upper management breakfast, luncheon meetings, and dinners Participated in the preparation of the “All Employees Annual Road Show” (Residence Inn, Bethesda): coordination with HQ in France and with Italy’s office, hotel bookings, transportation from/to airports, dinner reservations, and meeting site readiness.
- 6. MEETING MANAGEMENT (Cont’d) Created “Meeting Room Booking Form” to facilitate and improve conference room booking process, helping management team to coordinate their meetings more efficiently Processed and followed up on registrations for international professional conferences, and tracked meeting participants’ responses - Generated participants’ invitations and other documents - Edited surveys (Qualtrics), managed meeting database (data entry), and consolidated evaluation survey responses.
- 7. OUTLOOK & POWERPOINT Scheduled and prioritized daily appointments for multiple VPs, conference participation, and special events, while smoothing out any conflicts Developed and edited PPT presentations - Created monthly TV message (birthdays, work anniversaries, clients’ visits, events, etc.): Designed PowerPoint presentation and uploaded to VCN Viewer.
- 8. TRAVELS & EXPENSES Managed and coordinated a high volume of domestic and international travels, accommodating frequent itinerary changes - Compiled all travel related materials and documents, including detailed travel agendas - Concur travels / Excel Processed visa and passport requests - Travisa Reconciled company credit card statements Processed a large volume of high-dollar expense reports quickly and accurately - Concur expenses Tracked, reviewed, and processed supported participants’ honoraria expense requests.
- 9. HR - NEWEMPLOYEE ON-BOARDING Worked closely with HR and Managers in the interview and on-boarding employees processes (paperwork, orientation, introduction meetings) Booked flights, hotels and meeting rooms, scheduled meetings, ordered and set up lunches, created new employees’ picture ID badges, provided office supplies, arranged for travel reimbursements Acted as a liaison between employees and HR – Handled with complete confidentiality all hire relocation/termination.
- 10. OFFICE ADMINISTRATION Maintaineda safe and clean reception area by complying with procedures, rules, and regulations Initiated the reorganization and update of entire storage facility outdated filing system Organized office events such as staff lunches, C.E.O. monthly presentations, birthday celebrations, holiday party Greeted visitors in person or on the phone; answering or referring inquiries – Monitored the visitors’ logbook, provided temporary badges, and parking passes Typed and composed memorandums, letters, organigrams, forms, safety procedures, contracts, proposals, and other documents and correspondence, as appropriate Monitored and ordered general office supplies, processed mail distribution, and handled FedEx/DHL/UPS shipping Developed and maintained relationships with internal clients, external vendors, and property managers.
- 11. Accomplishments!!! Organized oneof the very best Company Employee Holiday at the Bethesda Congressional Country Club Initiated scanning/e-storage of all proposals and contracts (70,000 pages) into the A.F.S. SharePoint site thus considerably reducing storage space Initiated daily compilation and distribution of renewable e-articles to help the Areva Renewable team Created the Areva Renewable Department photo gallery (photo and frame selection, hanging) Created the Generali “Meeting Room Booking Form” to facilitate and improve conference room booking process, helping management team to coordinate meetings more efficiently Initiated the reorganization and update of entire ASHP executive office storage facility and its existing outdated filing system.
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- 13. Work Ethics Project Delivery Personality Talents Source:LinkedIn Recommendations
- 14. Project Delivery… “Cando” attitude toward work, performance and productivity on the job / Contributions were key to success of strategy department Completes tasks quickly and accurately / Availability, responsiveness, great quality of deliveries Delivery of outstanding service on timely manner Excellent eye for details Strong ability to understand assigned tasks. Seek and obtain clarification. Pay attention to details Highly motivated contributor, willingness to get things done Volunteered to help translate technical documents / Goes out of her way to help others / Always willing to ‘go’ the extra mile.
- 15. Work Ethics… Hardworking, punctual and very strong professional and personal characteristics for this position Demonstrate reliance, trustworthiness and competence Dedicated and reliable Professional, helpful Motivated, diligent, loyal Flexible and adapts well to new situations / Team player – likes to be challenged, to collaborate with others and learn new things Seeks opportunities to learn and enhance her administrative skills Work ethic and communication skills add value.
- 16. Personality… Always keepa friendly attitude Asset to the company Loyal, intelligent Adds value during meetings and promotes positive attitude Patient with peers and superiors, maintains calm composure and stay focused on solving problems Constant willingness to help and “can do” attitude.
- 17. Talents… Proficient inuse of office tech and systems and willing to learn and develop skills Event planning Unique talent and passion for organizing events Organized the most wonderful and memorable holiday party for the company Solid computer and language skills Impressive PP skills. Source: LinkedIn Recommendations
- 18. AREVA Inc., AREVARENEWABLES, AREVA FEDERAL SERVICES Bethesda & Columbia, MD May 2007 – Oct. 2014 Acted as the Executive Assistant to several senior executives: VP Strategy; Sr. VP Renewables; AFS CTO & Sr. VP Clean Up & Closure; Sr. VP Back End U.S. Business Group (BEBG), and, also provided administrative support to the VP Integration & Strategic Development (BEBG), and VP Commercial Decommissioning Provided hands-on administrative and operational support for the Executive Team and represented the Executive team as appropriate in communicating with internal and external stakeholders Created the Renewable Department photo gallery (photo and frame selection, hanging) Organized a company holiday party at the Congressional Bethesda Country Club, and other events such as employees’ birthdays and welcome/farewell parties Initiated daily compilation and distribution of renewable e-articles to help the Renewable team Initiated scanning/e-storage of all proposals and contracts (70,000 pages) into the A.F.S. SharePoint site thus considerably reducing storage space
- 19. AREVA Inc., AREVARENEWABLES, AREVA FEDERAL SERVICES (Cont’d) Researched issues, collected and organized data and information from a variety of sources to prepare reports, presentations and other documents Regularly tracked and reported lobbying activities Composed, edited, formatted and finalized routine correspondence and other office documentation, including letters, reports, memoranda - Reviewed outgoing correspondence, and edited documents for accuracy, format consistency, signatures and conformance with executive procedures Provided presentation production support including slide generation, graphics, proofreading, editing, copying and book binding Maintained strict confidentiality of personnel records and proprietary project files and records Acted as a liaison between employees and HR - Handled with complete confidentiality all new hire on- boarding (paperwork, orientation, introduction meetings, etc.) as well as relocation/termination.
- 20. • Lycée CharlesPéguy, Marseille, France: • Brevet de Technicien Supérieur Secrétariat de Direction (Associate Degree equivalence) • Baccalauréat G1, Secrétaire Sténo-Dactylo. Education • C.O.R.E. Award (Corporate Organizations Recognizing Excellence) Awarded by A.F.S. C.E.O. in recognition of smooth office move coordination between Building Manager, staff and movers. Awards • Ongoing training in Leadership Development, Workplace Safety, Project Management, HR Programs, Communication and Interpersonal Courses (E- Learning, Portfolio, etc.). Training
- 21. MALIKA SNAIL Executive Assistant- French Bilingual Executive Office Administration Event Management Kensington, MD [email protected] https://www.linkedin.com/in/malika-snail-8609b126