Managing SharePoint Business Governance - SharePoint Summit - Feb 2011
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The document presents a governance framework for managing SharePoint, highlighting essential considerations such as compliance, roles, and responsibilities. It emphasizes the importance of clear communication and documentation in SharePoint management, as well as the necessity of adapting governance to fit the organization's specific needs. Additionally, it provides resources and links for further governance planning and templates.
Managing SharePoint Business Governance - SharePoint Summit - Feb 2011
- 1. Managing SharePoint Business Governance1 Feb 2011Level 100Presented by : Veronique PalmerSharePoint MVP
- 2. SharePoint MVP Business OwnerSharePoint User Adoption SpecialistEnd User TrainerTeam [email protected]@veroniquepalmer
- 3. AgendaConsiderationsWhat’s ImportantWhy GovernMissionManagement ActionsDependenciesResourcesQuestions
- 8. Team site vs Intranet site vs My Site
- 9. Intranet vs Extranet vs Internet
- 10. 2007 vs 20105No one size
- 11. 6What’s Important To YOU?MostTaxonomyBlocking email attachmentsConsistent brandingPortal ActivitiesReplace file sharesLeastIntegrationSocial networkingGlobal accessEtc…BPM
- 12. 7But…Why govern when you can play ice hockey?
- 13. It’s Everywhere8
- 14. Or Not…9
- 16. Mad Numbers!500 million social tags, notes and ratings30 million documents per library30 million items in a list2 million users per site collection1 million alerts on Searches1 million terms and terms sets400 000 major versions per document250 000 site and subsites per site collection10 000 user groups per site collection10 000 metadata tags recognised per item when searched5000 documents or list items displayed per page5000 blogs per site115000 groups is how many each user can belong to5000 users can be in one Active Directory group2000 site collections per content database2000 subsites under View All Site Content1000 comments per blog post1500 projects deliverables per Project Server plan1800 documents in a SharePoint Workspace100 items at a time you can bulk edit25 web parts per page / wiki10 people editing a Word or PowerPoint document at the same time100GB space per site collection2GB per document upload sizeSource: TechNet
- 18. 13GovernanceNMExplain why – the benefitsISSIO
- 19. 14Governance or … ?AdministrationManagementUsage PolicyInstructionsRegulationsOperationsGuidanceConductRulesSharePoint
- 20. 15ManagementSharePoint operations manualAgreed ToCan and can’t doEliminate chaosBalancing actDocumentGovernance PlanWiki!Procedures for growth and changeUser impactRoles and RespTraining planUnderstood
- 21. Sample Governance PlansLong VersionPurposeMissionGovernance Plan GoalsSharePoint VisionPositioning of SharePointExclusionsGlossary of TermsRoles and ResponsibilitiesEscalation ProceduresAcceptable UseRecords Management16Site GovernanceService OfferingDevelopment GovernanceReturn on InvestmentShort VersionMissionWhat You Can and Can’t DoSocial Media PolicyCompulsorySite GovernanceCustom Development / BrandingReturn on Investmenthttp://www.letscollaborate.co.za/Resource-Centre/SitePages/SharePointGovernance.aspx
- 22. Not sure what to govern?17Internal AuditorsExternal AuditorsISO9001RegulatoryCompanies Act
- 25. 20ManagementMeetPlatform OwnerGov ForumHROpsITKMComplianceMarketingProject OfficeSalesFinance
- 28. 23ManagementMaintainReview Adapt
- 30. 25DependenciesOwnershipUnderstand OOBDedicated teamTrained usersExperienced SCA’s
- 31. 26Governance BloggersBill English : http://aiimcommunities.org/users/benglishDux Raymond Sy : http://sp.meetdux.com/default.aspxJennifer Mason : http://www.sharepoint911.com/blogs/jennifer/default.aspxMichael Sampson : http://www.michaelsampson.net/Paul Culmsee : http://www.cleverworkarounds.com/Richard Harbridge : http://www.rharbridge.com/Ruven Gotz : http://spinsiders.com/ruvengScott Jamison :http://www.scottjamison.com/blog/Susan Hanley : http://www.networkworld.com/community/sharepointVeronique Palmer : http://veroniquepalmer.wordpress.com/
- 32. 27Governance ResourcesLets Collaborate Governance Portalhttp://www.letscollaborate.co.za/Resource-Centre/SitePages/SharePointGovernance.aspxLets Collaborate Governance Plans and Templateshttp://www.letscollaborate.co.za/Resource-Centre/LCs%20Documents/Forms/Governance.aspxIndustry Governance Articles on Lets Collaborate http://www.letscollaborate.co.za/Lists/Announcements/Governance.aspxJoel Oleson’s Governance Plan http://go.microsoft.com/fwlink/?LinkId=163922SharePoint 2007 Governance Checklist from Microsofthttp://office.microsoft.com/download/afile.aspx?AssetID=AM102306291033SharePoint 2010 Governance Planning from Microsofthttp://www.microsoft.com/downloads/en/details.aspx?FamilyID=D41AB7B1-385B-41F6-90A0-03CFDA4FA98F
- 33. 28Questions
- 34. 29Goodbye and…Thank you for your timeveronique@letscollaborate.co.zawww.letscollaborate.co.zawww.slideshare.net/veroniquepalmer
- 35. Find Me30
- 36. 31SimilaritiesIn Canada and South Africa we both use:Brown breadCelciusCentreCentimetresChequeChipsClicksColourElasticIcing sugarKilometresPostal CodeServiettesSmartiesTapThe billVinegar on chipsZedCool eh?
Editor's Notes
- #3: Please see second last slide for all my contact details
- #15: Find the word that works in your organisation
- #17: Download these on http://www.letscollaborate.co.za/Resource-Centre/SitePages/SharePointGovernance.aspx
- #18: Consult these people to give you some guidence
- #31: Click each icon for the URL