Micosoft Office Excel short cut keys

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MICROSOFT OFFICE
Excel Shortcut keys
Kishore
4/2/2014

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Table of Contents:
1. Navigate Inside Worksheets ---------------------------------------------------------------------------- 3
2. Work with Data Selections ---------------------------------------------------------------------------- 4
i. Select Cells ---------------------------------------------------------------------------- 4
ii. Manage Active Selections --------------------------------------------------------------------------- 5
iii. Select inside cells ---------------------------------------------------------------------------- 5
3. Insert and Edit Data ---------------------------------------------------------------------------- 6
i. Undo / Redo Shortcuts ---------------------------------------------------------------------------- 6
ii. Work with Clipboard ---------------------------------------------------------------------------- 6
iii. Edit Inside Cells ---------------------------------------------------------------------------- 6
iv. Edit Active or Selected Cells ------------------------------------------------------------------------ 7
v. Hide and Show Elements ------------------------------------------------------------------------ 8
vi. Adjust Column Width and Row Height -----------------------------------------------------------9
4. Format Data ---------------------------------------------------------------------------- 9
i. Format Cells ---------------------------------------------------------------------------- 9
ii. Number Formats ----------------------------------------------------------------------------10
iii. Apply Borders to Cells --------------------------------------------------------------------------10
iv. Align Cells ---------------------------------------------------------------------------11
5. Formulas and Names --------------------------------------------------------------------------- 11
6. Manage Multiple Worksheets --------------------------------------------------------------------------- 12
7. Manage Multiple Workbooks ----------------------------------------------------------------------------13
8. Various Excel Features ----------------------------------------------------------------------------13
9. Work with the Excel Ribbon -----------------------------------------------------------------------------14
10. Data Forms -----------------------------------------------------------------------------15
11. Pivot Tables -----------------------------------------------------------------------------15
12. The Rest -----------------------------------------------------------------------------16

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Some very use full Excel Shortcut Keyboard Keys:
Arrow Keys Move one cell up, down, left, or right in a worksheet.
Page Down/Page Up Move one screen down / one screen up in a worksheet.
Alt+ Page Down/Alt+ Page Up Move one screen to the right / to the left in a worksheet.
Tab/Shift+ Tab Move one cell to the right / to the left in a worksheet.
Ctrl+ Arrow Keys
Move to the edge of next data region (cells that contains
data)
Home Move to the beginning of a row in a worksheet.
Ctrl+ Home Move to the beginning of a worksheet.
Ctrl+ End Move to the last cell with content on a worksheet.
Ctrl+ f Display the Find and Replace dialog box (with Find selected).
Ctrl+ h
Display the Find and Replace dialog box (with Replace
selected).
Shift+F4 Repeat last find.
Ctrl+ g (or f5) Display the 'Go To' dialog box.
Ctrl+ Arrow Left/Ctrl+ Arrow Right Inside a cell: Move one word to the left / to the right.
Home/End
Inside a cell: Move to the beginning / to the end of a cell
entry.
Alt+ Arrow Down
Display the AutoComplete list e.g. in cell with dropdowns or
autofilter.
End
Turn 'End' mode on. In End mode, press arrow keys to move
to the next nonblank cell in the same column or row as the
active cell. From here use arrow keys to move by blocks of
data, home to move to last cell, or enter to move to the last
cell to the right.
1. Navigate Inside Worksheets

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Select Cells
Shift+ Space Select the entire row.
Ctrl+ Space Select the entire column.
Ctrl+ Shift+* (asterisk) Select the current region around the active cell.
Ctrl+ a (or ctrl+ Shift+ spacebar)
Select the entire worksheet or the data-containing area.
Pressing ctrl+ a a second time then selects entire
worksheet.
Ctrl+ Shift+ Page Up Select the current and previous sheet in a workbook.
Ctrl+ Shift+ o Select all cells with comments.
Shift+ Arrow Keys Extend the selection by one cell.
Ctrl+ Shift+ Arrow Key
Extend the selection to the last cell with content in row or
column.
Shift+ Page Down/Shift+ Page Up Extend the selection down one screen /up one screen.
Shift+ Home Extend the selection to the beginning of the row.
Ctrl+ Shift+ Home Extend the selection to the beginning of the worksheet.
Ctrl+ Shift+ End
Extend the selection to the last used cell on the worksheet
(lower-right corner).
2. Work with Data Selections

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Manage Active Selections
F8
Turn on extension of selection with arrow keys
without having to keep pressing shift.
Shift+F8
Add another (adjacent or non-adjacent) range
of cells to the selection. Use arrow keys and
shift+ arrow keys to add to selection.
Shift+ Backspace
Select only the active cell when multiple cells
are selected.
Ctrl+ Backspace Show active cell within selection.
Ctrl+. (period)
Move clockwise to the next corner of the
selection.
Enter/Shift+ Enter Move active cell down / up in a selection.
Tab/Shift+ Tab Move active cell right / left in a selection.
Ctrl+ Alt+ Arrow Right/Ctrl+ Alt+ Arrow Left
Move to the right / to the left between non-
adjacent selections (with multiple ranges
selected).
Esc Cancel Selection.
Select inside cells
Shift+ Arrow Left/Shift+ Arrow Right
Select or unselect one character to the left /
to the right.
Ctrl+ Shift+ Arrow Left/Ctrl+ Shift+ Arrow Right
Select or unselect one word to the left / to
the right.
Shift+ Home/Shift+ End
Select from the insertion point to the
beginning / to the end of the cell.

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Undo / Redo Shortcuts
Ctrl+z Undo last action (multiple levels).
Ctrl+y Redo last action (multiple levels).
Work with Clipboard
Ctrl+c Copy contents of selected cells.
Ctrl+x Cut contents of selected cells.
Ctrl+v Paste content from clipboard into selected cell.
Ctrl+Alt+v If data exists in clipboard: Display the Paste Special dialog box.
Ctrl+Shift+[+]
If data exists in clipboard: Display the Insert dialog box to
insert blank cells.
Edit Inside Cells
F2 Edit the active cell with cursor at end of the line.
Alt+Enter Start a new line in the same cell.
Enter
Complete a cell entry and move down in the selection. With
multiple cells selected: fill cell range with current cell.
Shift+Enter Complete a cell entry and move up in the selection.
Tab/Shift+Tab
Complete a cell entry and move to the right / to the left in the
selection.
Esc Cancel a cell entry.
Backspace Delete the character to the left of the insertion point, or
3. Insert and Edit Data

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delete the selection.
Delete
Delete the character to the right of the insertion point, or
delete the selection.
Ctrl+Delete Delete text to the end of the line.
Ctrl+; (semicolon) Insert current date.
Ctrl+Shift+: (colon) Insert current time.
Ctrl+t
Show all content as standard numbers. (So 14:15 becomes
14.25 etc for the entire file) To undo press ctrl + t again
Edit Active or Selected Cells
Ctrl+d Fill complete cell down (Copy above cell).
Ctrl+r Fill complete cell to the right (Copy cell from the left).
Ctrl+" Fill cell values down and edit (Copy above cell values).
Ctrl+' (apostrophe) Fill cell formulas down and edit (Copy above cell formulas).
Ctrl+l Insert a table (display Create Table dialog box).
Ctrl+- Delete Cell/Row/Column Menu
Ctrl+- with row / column
selected
Delete row / delete column.
Ctrl+Shift++ Insert Cell/Row/Column Menu
Ctrl+Shift++ with row /
column selected
Insert row/ insert column.
Shift+F2 Insert / Edit a cell comment.

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Shift+f10, then m Delete comment.
Alt+F1
Create and insert chart with data in current range as
embedded Chart Object.
F11
Create and insert chart with data in current range in a
separate Chart sheet.
Ctrl+k Insert a hyperlink.
enter (in a cell with a
hyperlink)
Activate a hyperlink.
Hide and Show Elements
Ctrl+9 Hide the selected rows.
Ctrl+Shift+9 Unhide any hidden rows within the selection.
Ctrl+0 (zero) Hide the selected columns.
Ctrl+Shift+0 (zero) Unhide any hidden columns within the selection*.
Ctrl+` (grave accent)
Alternate between displaying cell values and displaying cell
formulas. Accent grave /not a quotation mark.
Alt+Shift+Arrow Right Group rows or columns.
Alt+Shift+Arrow Left Ungroup rows or columns.
Ctrl+6 Alternate between hiding and displaying objects.
Ctrl+8 Display or hides the outline symbols.
Ctrl+6
Alternate between hiding objects, displaying objects, and
displaying placeholders for objects.
*Does not seem to work anymore in Excel 2010.

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Adjust Column Width and Row Height
Note: there are no default shortcuts for this, but workaround through access keys from
previous versions
Alt+o, ca
Adjust Column width to fit content. Select complete column
withCtrl+Space first, otherwise column adjusts to content of
current cell). Remember Format, Column Adjust.
Alt+o, cw Adjust Columns width to specific value: Option, Cow, width
Alt+o, ra Adjust Row height to fit content: Option, Row, Adjust
Alt+o, re Adjust Row height to specific value: Option, Row, Height
Format Cells
Ctrl+1 Format cells dialog.
Ctrl+b (or ctrl+2) Apply or remove bold formatting.
Ctrl+i (or ctrl+3) Apply or remove italic formatting.
Ctrl+u (or ctrl+4) Apply or remove an underline.
Ctrl+5 Apply or remove strikethrough formatting.
Ctrl+Shift+f
Display the Format Cells with Fonts Tab active. Press tab 3x to
get to font-size. Used to be ctrl+shift+p, but that seems just
get to the Font Tab in 2010.
Alt+' (apostrophe / single
quote)
Display the Style dialog box.
4. Format Data

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Number Formats
Ctrl+Shift+$ Apply the Currency format with two decimal places.
Ctrl+Shift+~ Apply the General number format.
Ctrl+Shift+% Apply the Percentage format with no decimal places.
Ctrl+Shift+# Apply the Date format with the day, month, and year.
Ctrl+Shift+@
Apply the Time format with the hour and minute, and indicate
A.M. or P.M.
Ctrl+Shift+!
Apply the Number format with two decimal places, thousands
separator, and minus sign (-) for negative values.
Ctrl+Shift+^ Apply the Scientific number format with two decimal places.
F4
Repeat last formatting action: Apply previously applied Cell
Formatting to a different Cell
Apply Borders to Cells
Ctrl+Shift+& Apply outline border from cell or selection
Ctrl+Shift+_ (underscore) Remove outline borders from cell or selection
Ctrl+1, thenCtrl+Arrow
Right/Arrow Left
Access border menu in 'Format Cell' dialog. Once border was
selected, it will show up directly on the next Ctrl+1
Alt+t* Set top border
Alt+b* Set bottom Border
Alt+l* Set left Border
Alt+r* Set right Border
Alt+d* Set diagonal and down border
Alt+u* Set diagonal and up border
*In Cell Format in 'Border' Dialog Window

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Align Cells
Alt+h, ar Align Right
Alt+h, ac Align Center
Alt+h, al Align Left
Formulas
= Start a formula.
Alt+= Insert the AutoSum formula.
Shift+F3 Display the Insert Function dialog box.
Ctrl+a Display Formula Window after typing formula name.
Ctrl+Shift+a Insert Arguments in formula after typing formula name. .
Shift+F3 Insert a function into a formula .
Ctrl+Shift+Enter Enter a formula as an array formula.
F4
After typing cell reference (e.g. =E3) makes reference
absolute (=$E$4)
F9 Calculate all worksheets in all open workbooks.
Shift+F9 Calculate the active worksheet.
Ctrl+Alt+F9
Calculate all worksheets in all open workbooks, regardless of
whether they have changed since the last calculation.
Ctrl+Alt+Shift+F9
Recheck dependent formulas, and then calculates all cells in
all open workbooks, including cells not marked as needing to
be calculated.
Ctrl+Shift+u Toggle expand or collapse formula bar.
5. Formulas and Names

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Ctrl+` Toggle Show formula in cell instead of values
Names
Ctrl+F3 Define a name or dialog.
Ctrl+Shift+F3 Create names from row and column labels.
F3 Paste a defined name into a formula.
Shortcuts to delete, rename, or move worksheets are based on the old Excel 2003 menus which
still work in Excel 2010.
Shift+F11/Alt+Shift+F1 Insert a new worksheet in current workbook.
Ctrl+Page Down/Ctrl+Page Up
Move to the next / previous worksheet in
current workbook.
Shift+Ctrl+Page Down/Shift+Ctrl+Page Up
Select the current and next sheet(s) / select and
previous sheet(s).
Alt+o then h r
Rename current worksheet (format,
sheet,rename)
Alt+e then l Delete current worksheet (Edit, delete)
Alt+e then m Move current worksheet (Edit, move)
6. Manage Multiple Worksheets

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F6/Shift+F6
Move to the next pane / previous pane in a workbook that has
been split.
Ctrl+F4 Close the selected workbook window.
Ctrl+n Create a new blank workbook (Excel File)
Ctrl+Tab /Ctrl+Shift+Tab Move to next / previous workbook window.
Alt+Space Display the Control menu for Main Excel window.
Ctrl+F9
Minimize current workbook window to an icon. Also restores
('un-maximizes') all workbook windows.
Ctrl+F10 Maximize or restores the selected workbook window.
Ctrl+F7 Move Workbook Windows which are not maximized.
Ctrl+F8
Perform size command for workbook windows which are not
maximzed.
Alt+F4 Close Excel.
Ctrl+o Open File.
Ctrl+s
Save the active file with its current file name, location, and file
format.
F12 Display the Save As dialog box.
f10 (or alt) Turn key tips on or off.
Ctrl+p Print File (Opens print menu).
7. Manage Multiple Workbooks
8. Various Excel Features

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F1 Display the Excel Help task pane.
F7 Display the Spelling dialog box.
Shift+F7 Display the Thesaurus dialog box.
Alt+F8 Display the Macro dialog box.
Alt+F11 Open the Visual Basic Editor to create Macros.
Ctrl+F1 Minimize or restore the Ribbon.s
Alt/F10
Select the active tab of the Ribbon and activate the access keys.
Press either of these keys again to move back to the document
and cancel the access keys. and then arrow left or arrow right
Shift+F10 Display the shortcut menu for the selected command.
Space/Enter
Activate the selected command or control in the Ribbon, Open
the selected menu or gallery in the Ribbon..
Enter
Finish modifying a value in a control in the Ribbon, and move
focus back to the document.
F1
Get help on the selected command or control in the Ribbon. (If no
Help topic is associated with the selected command, the Help
table of contents for that program is shown instead.)
9. Work with the Excel Ribbon

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Tab/Shift+Tab Move to the next / previous field which can be edited.
Enter/Shift+Enter Move to the first field in the next / previous record.
Page Down/Page Up Move to the same field 10 records forward / back.
Ctrl+Page Down Move to a new record.
Ctrl+Page Up Move to the first record.
Home/End Move to the beginning / end of a field.
Arrow Keys Navigate inside Pivot tables.
Home/End Select the first / last visible item in the list.
Alt+c Move the selected field into the Column area.
Alt+d Move the selected field into the Data area.
Alt+l Display the PivotTable Field dialog box.
Alt+p Move the selected field into the Page area.
Alt+r Move the selected field into the Row area.
Ctrl+Shift+* (asterisk) Select the entire PivotTable report.
arrow keys to select the cell
that contains the field, and
thenalt+Arrow Down
Display the list for the current field in a PivotTable report.
arrow keys to select the page
field in a PivotChart report,
Display the list for the current page field in a PivotChart report.
10. Data Forms
11. Pivot Tables

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and then alt+Arrow Down
Enter Display the selected item.
Space Select or clear a check box in the list.
Ctrl+tab ctrl+Shift+Tab select the PivotTable toolbar.
enter then arrow down/Arrow
Up
On a field button: select the area you want to move the selected
field to.
Alt+Shift+Arrow Right Group selected PivotTable items.
Alt+Shift+Arrow Left Ungroup selected PivotTable items.
Dialog Boxes
Arrow Keys
Move between options in the active drop-down list box or
between some options in a group of options.
Ctrl+Tab /Ctrl+Shift+Tab Switch to the next/ previous tab in dialog box.
Space
In a dialog box: perform the action for the selected button, or
select/clear a check box.
Tab/Shift+Tab Move to the next / previous option.
a ... z
Move to an option in a drop-down list box starting with the
letter
Alt+a ... alt+z Select an option, or select or clear a check box.
Alt+Arrow Down Open the selected drop-down list box.
Enter
Perform the action assigned to the default command button
in the dialog box.
Esc Cancel the command and close the dialog box.
12. The Rest

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Auto Filter
Alt+Arrow Down
On the field with column head, display the AutoFilter list for
the current column .
Arrow Down/Arrow Up Select the next item / previous item in the AutoFilter list.
Alt+Arrow Up Close the AutoFilter list for the current column.
Home/End Select the first item / last item in the AutoFilter list.
Enter Filter the list by using the selected item in the AutoFilter list.
Ctrl + Shift + L Apply filter on selected column headings.
Work with Smart Art Graphics
Arrow Keys Select elements.
Esc Remove Focus from Selection.
F2 Edit Selection Text in if possible (in formula bar).
*-------------------------*---------------------------------The END----------------------------------*----------------------------*

Micosoft Office Excel short cut keys

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