Microsoft access 2007

Aasiya
Nida
Eram
Sara
Rabah
Jai
Shivam
Ali
Sabiq
Saud
Anurag
Access2007

 Microsoft Access is a Relational Database
Management System (RDBMS), designed
primarily for home or small business
usage.
 Access is known as a desktop database
system because it's functions are intended
to be run from a single computer. This is
in contrast to a server database
application (such as SQL Server), where it
is intended to be installed on a server,
then accessed remotely from multiple
client machines.
Access2007

 Click the Datasheet tab under Table Tools, and
click the New Field button.
Access2007

Database
Tables Forms Queries Reports
Access2007

 A Table is an arrangement of data in a row
and column.
 A field is a column in a table that contains
particular information about a record.
 A Primary Key is a field uniquely identifies
every record in a table.
 A Record is a set of information stored about
a particular entry.
Access2007

 Forms are used to customize formats for
adding, editing, deleting or displaying
data.
 Queries display information from one or
more tables based on a selection criteria.
 Reports contain data from one or more
tables and databases that can be printed.
Selective fields and records can be
displayed in a report.
 Macros perform a fixed set of tasks every
time they are run.
Access2007

 Opening up MS Access and creating a table.
Access2007

 Creating Fields:-
 Defining data types:-
Access2007

 Text data type is used to store all valid printable
characters. Default size is 50.
 Memo data type is used to create a text field in which
size of the values can vary widely.
 Number data type enables you to enter numeric data.
 Currency data type enables you to enter monetary
data.
 Date/Time data type can store date and time values.
 Yes/No data type, also known as a logical type, stores
data that can have only two values.
Access2007

 Auto number data type stores an integer that is
incremented or decremented automatically as you add or
delete records.
 OLE object type can store any type of object such as video
clip, a picture or a word document.
 Lookup Wizard is a field that displays a list that looks up
data from an existing table or from a fixed set of user-
defined values.
Access2007

Field size determines the amount of data that can be stored in a
field
Access2007

 Formats allow you to display your data in a form that differs
from the actual keystrokes used to enter the data.
 Default Value is one that is displayed automatically for the
field when you add a new record to the table.
Access2007

 Input Mask allows you to have more control over
data entry by defining data-validation for each
character that is entered in the field.
Access2007

 Data Validation enables you to limit values that can be
accepted into a field.
I. Validation Rule to set the rule. (ex: <=100)
II. Validation text to display error message. (ex: “please
enter a valid customer ID”)
Access2007

 Required enables you to enter a Yes value
for Required if a field should always receive
a value during data entry.
Access2007

 Indexed
1. Unique Index(no duplicates).
2. Duplicate Index(with duplicates).
3. Caption is used when you want to display an alternate
name for the field on forms an reports.
Access2007

 One-to-many relationships.
 Many-to-many relationships.
 One-to-one relationships
Access2007

 It helps to arrange fields and view many
more on a single screen. You can also add
enhanced Data Validation and editing
controls.
Access2007

 Creating forms with buttons.
 Button lets you add a new data into the existing
table.
Access2007

 Used to create a form to accept data in two
tables that are related by a one-to-many
relationship.
Access2007

 A report is a flexible way of viewing and
printing summary information. It enables
you to display information to the required
level of detail.
Access2007

 The process of accessing the database
and retrieving data selectively is known
as querying. The data thus retrieved can
then be formatted according to user’s
requirements.
 Datasheet view of Query.
Access2007

 Design view of Query.
Access2007

 Macros are small programs that perform a
specialized task every time they are run.
Ex: I want to close a form.
Access2007

 Macros contain modules to enhance the
user with more actions to perform using
VBA programming.
Access2007

Microsoft access 2007

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