Microsoft (Intro To Office)

Microsoft Office
Index:
 1 Introduction to Microsoft Office.
 A little bit of history...
 Editions.
 Alternatives to Office.
 2 Desktop applications.
 Microsoft Word.
 Microsoft Excel.
 Microsoft Outlook.
 Microsoft PowerPoint
 Microsoft Access.
 Microsoft FrontPage.
 3 Microsoft Word.
 Description.
 Editions.
 Utilities.
 Future editions.
 4 Criticisms to Office.

1 Introduction to
Microsoft Office

1.1 A little bit of history…
 It was not until 1989 when the first “Microsoft Office”
appeared.
 Until that, “Microsoft Word”, “PowerPoint” and
“Excel” were individual programs.
 The first to appear was “Word 1.0” in 1983.
 After that, in 1985 Microsoft launched “Excel 1.0”
 Two years later the first edition of “PowerPoint” was
market for Macintosh computers.

 As it was told before, “Word” appeared in 1983 on
IBM PC (runing on DOS) .
 In 1984 Microsoft introduced “Word 1.0” on Mac OS.
 It used the mouse (something strange in that moment).
 It was able to open multiple documents and to select
text by word, line or paragrahp.

 “Word 1.0” runing on Mac OS 1.1 (1984)

 “Excel 1.0” was a high quality graphic-presentation
spreadsheet.
 It had a limited database and macro capabilities.
 As Word 1.0, it used the mouse instead of command
keys.
 It supposed an easy way to use a spreadsheet what
involved many people who needed it for professional
reasons.

 “Excel 1.0” for Mac OS (1985).

 Microsoft “PowerPoint 1.0” was in black and white
and generated transparencies pages
 It allowed to draw simple figures like lines or circles for
adding to a presentation.
 It had also simple text formatting in order to manage a
presentation.

 “PowerPoint 1.0” running on Mac OS (1987)

 In 1989 the first edition of Microsoft Office was
launched.
 Microsoft Word, PowerPoint and Excel were included
in that first version.
 It was launched on a Mac.
 One year later, Office was launched on Windows.

 From 1989 until now, Microsoft continued developing
the suite which had become in the most important set
of packages (in sales volume) of this company.
 In 1994 the Access database was included in the
package and this was the last 16-bits version.
 Several versions succeded after that version, and one
important novelty was introduced in 1998: it was
included in the suite the first version of Microsoft
Outlook.

 In 2001 Office XP was launched and it improved an
important feature: it suports working in restricted
accounts under win2000 and XP.
 The last version appeared on sale is Microsoft Office
2007. It was released with the new operating system
Vista. After many years without relevant changes in the
interface, it was greatly changed.

 Changes in the interface:
 Microsoft Word 2003:

1.2 Current editions.
 All the 2007 editions includes Microsoft Word , Excel
and Outlook 2007.
 Basic edition: nothing more included.
 Home and Student: PowerPoint and Note included.
 Standard: PowerPoint.
 Small buisness: PowerPoint, Publisher and Outlook
included.

1.2 Current editions.
 Professional: the Small buissness edition adding Access
2007.
 Office Ultimate, Professional Plus and Enterprise adds
to the Professional edition Microsoft Communicator
and Groove 2007

1.3 Alternatives to Office.
 Along the time, there were a few programs alternatives
to the suite of Microsoft.
 In the world of word processor, the most important
was Corel WordPerfect, which popularity in the 80’s
and beggining of 90’s was even higher than Microsoft
Word.
 Another one was WordPro, included into SmartSuite
package, suite developed by Lotus becoming very
popular in the middle of 1990.
 Actually, the most important alternative package is
OpenOffice, program written in open source and
totally free.

2.1 Microsoft Word
 Microsoft Word is considered the main program of
Microsoft Office, although in the last years has lost
relevance in favour of Outlook because in these
years the electronic communication has taken
relevance. Perhaps, Word is the most important
word processor of the market, being available for
the platforms of Microsoft Windows and Mac.
 The first version of Word, (Word 1.0) appeared in
1983 for operating system DOS. This first version
of Microsoft Word introduced the mouse, which
could be bought with the program, although it was
optional.

2.1 Microsoft Word
 The common extension by defect of Microsoft
Word has been always .DOC until the arrival of the
version Word 2007, which introduces a new format
based on XML, DOCX, but it has the possibility of
keeping and opening documents in .DOC format.
 Microsoft Word has been one of the programs
offered with Microsoft Office package in all its
editions, also has been available in some of the
editions of Microsoft Works.

2.1 Microsoft Word

2.2 Microsoft Excel
 Microsoft Excel is considered the most important
spreadsheet program, as Word, it has great
importance inside the package of programs offered
by Microsoft Office.
 In the past it was competing with the popular Lotus
1-2-3 spreadsheet, but Excel won the battle and it
became the program of spreadsheet by defect.

2.2 Microsoft Excel
 The common extensions of Excel are .xls for all the
versions available of this program until the present
version of Microsoft Office 2007, (Excel 2007)
which is .xlsx.
 There are Microsoft Excel editions available for
Windows and Mac.

2.2 Microsoft Excel
 Microsoft Excel 2003:

2.3 Microsoft Outlook
 Microsoft Outlook is a PIM and a complex e-mail
client, that in the last years have gained fame and
relevance inside the package of programs of
Microsoft Office, because the use of electronic
communication has grown much.
 In fact it was in the 1997 version of Microsoft
Office, when its total domain in the electronic
communication began, since it replaced to programs
like Microsoft Mail, Messaging Windows and
Schedule+.
 This mail version included a e-mail client, calendar,
an administrator of tasks and a directory of
contacts.

 The common extensions of Microsoft Outlook are
.msg and .pst.
 As Microsoft Word and Microsoft Excel, Microsoft
Outlook is avaliable for Windows and Mac.

 Microsoft Outlook 2003:

2.4 Microsoft PowerPoint
 Microsoft PowerPoint is one of the most popular
programs of presentations, which allows to create
slides composed of text, graphs, films and other
objects.
 The common extensions of Microsoft PowerPoint
are .ppt for all the versions except for the available
version in Microsoft Office 2007 (PowerPoint 2007)
whose extensions are .pptx and .pot.

2.4 Microsoft PowerPoint
 Microsoft PowerPoint 2003:

2.4 Microsoft Access
 Microsoft Access is considered the most complex
application of the package, based on a visual
database. This program allows to work in under
Windows, with databases just with a few clicks on
the tamplate to be used by any kind of user,
although it contains tools for designing and
programming for expert users.
 The common extension of Microsoft Access is
.mdb.

2.4 Microsoft Access
 Microsoft Access 2003

2.5 Microsoft FrontPage
 Microsoft FrontPage is a program for designing
Web pages of the package of Microsoft Office
under Microsoft Windows.
 Expert users believe that HTML code of this
application is too chaotic and repetitive.
 The last version of Microsoft FrontPage is the one
of the 2006.

2.5 Microsoft FrontPage
 Microsoft FrontPage enterprise edition

3.1 Description
 Microsoft Word is the most important word processor.
 Originally his creator was Richard Brodie.
 The first version appeared in 1983.
 In 1989 was created his version to the platform
Microsoft Windows.
 The latest release is Word 2007.

3.2 Editions
 Microsoft Word is a program that is suffering a
constant change.
 His first version of 1983 was designed to work with the
operation system DOS.
 Actually it has a lot of versions in many operation
systems like MS-DOS, Microsoft Windows, Apple
Macintosh.

3.2 Editions
 Editions for Ms-Dos:
 Word 1 (1983)
 Word 2 (1985)
 Word 3 (1986)
 Word 4 (1987)
 Word 5 (1989)
 Word 5.1 (1991)
 Word 5.5 (1991)
 Word 6.0 (1993)

3.2 Editions
 Word 5.5 for Ms-Dos.

3.2 Editions
 Editions for Apple Macintosh:
 Word 1 for the Macintosh (1985)
 Word 3 (1987)
 Word 4 (1989)
 Word 5 (1991)
 Word 6 (1993)
 Word 98 (1998)
 Word 2001 (2000)
 Word v.X (2001)
 Word 2004 (2004)
 Word 2008 (2008)

 Word 2008 for Mac:
3.2 Editions

3.2 Editions
 Editions for Microsoft Windows:
 Word for Windows 1.0 (1989)
 Word for Windows 1.1a (1990)
 Word for Windows 95 (1995)
 Word 97 (1997)
 Word 98 (1998)
 Word 2000 (1999)
 Word 2002 (2001)
 Word 2003 (2003)
 Word 2007 (2006)

3.2 Editions

3.2 Editions
 Microsoft Word 2007 on Windows Vista:

3.2 Editions
 Editions of UNIX:
 Microsoft Word for UNIX Systems Release 5.1
 Editions of OS/2:
 Microsoft Word for OS/2 version 1.1B (1992)

 Word allows a lot of applications such as:
 Write a letter or a fax
 Creation of web pages
 Creation of graphics or tables
 Creation of a notebook or a calendar
 Designs with professional ending
 Introduction of images, animations or sounds
3.3 Word utilities

3.4 Future editions
 Actually Word is not only a word processor, it also
permits a lot of applications that in the future should
be improve.
 There is no doubt that the future of Word and of
Office in general is unlimited and the interactivity
between users and the programs every time go to be
more intense.
 Definitely the future of Word is unpredictable and his
enormous possibilities are the dream of any creator.

4 Criticisms to
Microsoft Office.

4 Criticisms to Microsoft Office.
 Microsoft is accused in several times of creating Office’s
aplications so unstable so users must download updates from
Microsoft web page in order to fix that.
 In addition, Microsoft Office has presented in its history critical
failures in many of its editions, in aplications like Word or
Excel.
 These failures may allow any person to take the control of the
PC by expanding virus or trojan horses.

4 Criticisms to Microsoft Office.
 The last edition (2007) has changed radically its
interfaces, this caused the critics from many users who
believe that the applications are more difficult to use.
 In general, its performance is worst than in previous
editions.
 To sum up we can say that Microsoft is permanently
accused of monopolistic practises in the world of
computer and electronic communication.
 “There are no significant bugs in our released software
that any significant number of users want fixed.

Microsoft (Intro To Office)

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