MS excel - match function
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Chapter 4 explains the use of the match function in Excel, detailing how it can retrieve sales data, player salaries, and investment payback periods from given datasets. The syntax of the match function is described, emphasizing how to set match types for accurate results and providing examples of its application. Additionally, the chapter includes practical exercises for enhancing understanding of the match function alongside other Excel features.
![Questions answered in this chapter:
• Given monthly sales for several products [Productlookup.xlsx], how
can I write a formula that returns the sales of a product during a
specific month? For example, how much of Product 2 did I sell
during June?
• Given a list of baseball players’ salaries [Baseball.xlsx], how can I
write a formula that yields the player with the highest salary? How
about the player with the fifth-highest salary?
• Given the annual cash flows [Payback.xlsx] from an investment
project, how do I write a formula that returns the number of years
required to pay back the project’s initial investment cost?](https://image.slidesharecdn.com/msexcel-matchfunction-180726052855/85/MS-excel-match-function-2-320.jpg)
![The syntax of the match function is:
Match(lookup value, lookup range,[match type])](https://image.slidesharecdn.com/msexcel-matchfunction-180726052855/85/MS-excel-match-function-4-320.jpg)
MS excel - match function
- 2. Questions answered in this chapter: • Given monthly sales for several products [Productlookup.xlsx], how can I write a formula that returns the sales of a product during a specific month? For example, how much of Product 2 did I sell during June? • Given a list of baseball players’ salaries [Baseball.xlsx], how can I write a formula that yields the player with the highest salary? How about the player with the fifth-highest salary? • Given the annual cash flows [Payback.xlsx] from an investment project, how do I write a formula that returns the number of years required to pay back the project’s initial investment cost?
- 3. Suppose you have a worksheet with 5,000 rows containing 5,000 names. You need to find the name John Doe, which you know appears somewhere (and only once) in the list. Wouldn’t you like to know of a formula that would return the row number that contains that name? The MATCH function enables you to find the first occurrence of a match to a given text string or number within a given array. You should use the MATCH function instead of a lookup function when you want the position of a number in a range rather than the value in a particular cell.
- 4. The syntax of the match function is: Match(lookup value, lookup range,[match type])
- 5. In the explanation that follows, assume that all cells in the lookup range are in the same column. In this syntax: • Lookup value is the value you’re trying to match in the lookup range. • Lookup range is the range you’re examining for a match to the lookup value. The lookup range must be a row or column.
- 6. Match type=1 requires the lookup range to consist of numbers listed in ascending order. The MATCH function then returns the row location in the lookup range (relative to the top of the lookup range) that contains the largest value in the range that is less than or equal to the lookup value.
- 7. Match type=–1 requires the lookup range to consist of numbers listed in descending order. The MATCH function returns the row location in the lookup range (relative to the top of the lookup range) that contains the last value in the range that is greater than or equal to the lookup value.
- 8. • Match type=0 returns the row location in the lookup range that contains the first exact match to the lookup value. When no exact match exists and match type=0, Excel returns the error message #N/A. • Most MATCH function applications use match type=0, but if match type is not included, match type=1 is assumed. Thus, use match type=0 when the cell contents of the lookup range are unsorted. This is the situation you usually face.
- 9. The Matchex.xlsx file, shown in Figure 4-1, contains three examples of the MATCH function’s syntax.
- 10. • In cell B13, the MATCH(“Boston”,B4:B11,0) formula returns 1 because the first row in the B4:B11 range contains the value Boston. Text values must be enclosed in quotation marks (“”). In cell B14, the MATCH(“Phoenix”,B4:B11,0) formula returns 7 because cell B10 (the seventh cell in B4:B11) is the first cell in the range that matches Phoenix. In cell E12, the MATCH(0,E4:E11,1) formula returns 4 because the last number that is less than or equal to 0 in the E4:E11 range is in cell E7 (the fourth cell in the lookup range). In cell G12, the MATCH(–4,G4:G11,–1) formula returns 7 because the last number that is greater than or equal to –4 in the G4:G11 range is contained in cell G10 (the seventh cell in the lookup range).
- 11. • The MATCH function can also work with an inexact match. For example, the MATCH(“Pho*”,B4:B11,0) formula returns 7. The asterisk is treated as a wildcard, which means that Microsoft Excel searches for the first text string in the B4:B11 range that begins with Pho. Incidentally, this same technique can be used with a lookup function.
- 12. • If the lookup range is contained in a single row, Excel returns the relative position of the first match in the lookup range, moving from left to right. As shown in the following examples, the MATCH function is often very useful when it is combined with other Excel functions such as VLOOKUP, INDEX, or MAX.
- 13. You should solve this 1. Using the distances between US cities given in the Index.xlsx file, write a formula using the MATCH function to determine (based on the names of the cities) the distance between any two of the cities. 2. The Matchtype1.xlsx file lists the dollar amounts of 30 transactions in chronological order. Write a formula that yields the first transaction for which total volume to date exceeds P10,000.
- 14. You should solve this 3. The Matchthemax.xlsx file gives the product ID codes and unit sales for 265 products. Use the MATCH function in a formula that yields the product ID code of the product with the largest unit sales. 4. The Buslist.xlsx file gives the amount of time between bus arrivals (in minutes) at 45th Street and Park Avenue in New York City. Write a formula that, for any arrival time after the first bus, gives the amount of time you have to wait for a bus. For example, if you arrive 12.4 minutes from now, and buses arrive 5 minutes and 21 minutes from now, you wait 21 – 12.4 = 8.6 minutes for a bus.