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Ms word
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- 3. • A wordprocessor is a computer program used to create and print text documents that might otherwise be prepared on a typewriter. The key advantage of a word processor is its ability to make changes easily, such as correcting spelling, adding, deleting, formatting and relocating text. Once created, the document can be printed quickly and accurately saved for later modifications. Today, we will be using Microsoft Word 2003 to explore the program. • Today, we will be using Microsoft Word 2003 to explore the program. Microsoft Word 2007 looks different, but works the exact same way.
- 4. MICROSOFTWORDCOMPONENTS Before youget started with Microsoft Word (commonly referred to as MS Word), you will need to locate and open it from the computer. It may be on your desktop. From the computer desktop: 1. Double-click on the MS Word icon Go to the Start menu if the MS Word icon is not on the desktop: 1. Click ►Start ►Programs ►Microsoft Word* *Occasionally, Microsoft Word will be in a folder called “Microsoft Office” or similar – this will make one more step between “Programs” and “Microsoft Word” in the diagram above.
- 5. Using The Browser ToolBar This is a close-up view of the Title Bar, where file information is located. Notice the three buttons on the right side, controlling program features. Remember that the X button on the far right means close the program, the middle button is a toggle switch between full screen and a small window, and the single line button on the left means minimize to the task bar.
- 6. The Menu Baris a common sight in almost all Microsoft Windows programs. It features text-based menus, on which are listed virtually every option. Each menu expands when clicked (with the left mouse button), offering many options categorized by specific tasks. This menu is also customizable (for instance, the “Acrobat” menu on the right of the image above many not be listed on all computer systems) to offer a more personalized experience for the user. THE MENU BAR
- 8. The FormattingToolbar offers options that can change the font, size, color, alignment, organization and style of the text in the document. For example, (starting from the left side of the Toolbar) the “Normal” setting dictates the STYLE of your text; the “Times New Roman” indicates the FONT of your text; the “12” indicates the SIZE of your text; and so on. Formatting Tool Bar
- 9. • The ruleris generally found below the main toolbars. The ruler tells you where you are on the page, along with the dimensions of the overall document. Just like a real-world piece of paper, the default setting is 8.5 x 11 inches, and margins have been incorporated for you.
- 10. To entertext, type just as you would if you were using a typewriter. To capitalize a letter, hold down the SHIFT key while typing the letter. Or, press the CAPS LOCK key on the left hand side of your keyboard. You will have to press the CAPS LOCK key again – once you are done capitalizing – to remove the lock. You do not need to press ENTER to start a new line – Microsoft Word will automatically wrap your sentence at the end of the line. Typing Text
- 11. Changing thelook of what you’ve written is called “formatting”. This can include changing the text style, size, color, and more. You can also make bold, underline, or italicize when using MS Word. These features do not have to be used independently of each other either – in other words, you can make bold, underline, and italicize a single piece of text.
- 12. Deleting Text • Whiletyping a document, you may make a mistake. Unlike a typewriter, MS Word can delete text on the screen that leaves no residue – it is as if you never typed on the page in the first place. A common source of confusion for users is understanding the difference between the “Delete” key and the “Backspace” key (#1 and #2 on the keyboard map on page 6). Put simply, the “Backspace” key deletes words to the LEFT of the cursor, and the “Delete” key deletes words to the RIGHT of the cursor.
- 13. Undo and Redo The UNDO and REDO features of Microsoft Windows applications are great tools to rely on (especially in MS Word). The program will keep a list of the last 25 commands that you have performed, and it will allow for taking “one step” backwards in order to erase what you have just done.
- 14. COPYING, CUTTING ANDPASTING TEXT In MS Word, you can CUT or COPY text from one area of the document and save that text so it can be PASTED elsewhere in the document. When you CUT text, you actually delete it from where you took it, as opposed to COPYING it, which makes, naturally, a carbon copy of
- 15. Spelling And GrammarCheck One of the benefits of using a computerized word processor is that of its ability to recognize, change and give advice about what you are writing. MS Word has utilities that can check your spelling and grammar against a master database, and can offer advice on a variety of different grammatical styles.
- 16. *To print yourMS Word document: Click ►File ►Print from the Menu Bar and a Print window will pop up on the screen. Click ►OK for your document to start printing. As with all commands in MS Word, you can make changes along the way. From the Print menu, you can alter how many copies will be made, in what order the pages will be and much more. Another useful tool is the Print Preview function found alongside the Print command. This will allow you to look over an exact copy of what will come out of the printer before actually executing the print command.
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