MS Word Shortcut
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This document lists Microsoft Word keyboard shortcuts for common formatting and editing functions such as cutting, copying, pasting, formatting text, navigating documents, and working with fields. It provides shortcuts for formatting text styles like bold, italic, underline as well as changing font size and alignment. Navigation shortcuts allow moving around documents by paragraph, page, and selection. Field shortcuts allow inserting, updating, and switching between field codes and results.
![Keystroke Function Keystroke Function
Ctrl+O Open Alt+F open the File page.
Ctrl+S Save Alt+G open the Design tab.
Ctrl+W Close Alt+H open Home tab.
Ctrl+X Cut Alt+M open Mailings tab
Ctrl+C Copy Alt+N open Insert tab
Ctrl+V Paste Alt+P open Layout tab
Ctrl+A Select all Alt+R open the Review tab.
Ctrl+B Bold Alt+S open the References tab
Ctrl+I Italic Alt+W
Zoom magnification and manage
multiple windows of documents
Ctrl+U Underline Alt+Ctrl+S Split the document window
Ctrl+[ Decrease font size 1 point
Alt+Shift+C or
Alt+Ctrl+S
Remove the document
window split
Ctrl+] Increase font size 1 point Ctrl+K Insert a hyperlink.
Ctrl+E Center text Alt+Left Arrow Go back one page.
Ctrl+L Left align text Alt+Right Arrow Go forward one page.
Ctrl+R Right align text F9 Refresh.
Esc Cancel Ctrl+P Print a document.
Ctrl+Z Undo Alt+Ctrl+I Switch to print preview
Ctrl+Shift+E
Turn change tracking on
or off
Alt+Shift+C
Close the Reviewing Pane if
it is open.
Ctrl+F
Open the search box in the
Navigation task pane
Ctrl+H
Replace text, specific formatting,
and special items.
Alt+Ctrl+Z
Switch between the last
four places that you have edited.
Ctrl+Left Arrow One word to the left
Ctrl+Up Arrow One paragraph up Ctrl+Right Arrow One word to the right
Ctrl+Down Arrow One paragraph down Shift+Tab One cell to the left (in a table)
MS Word Shortcut
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![Ctrl+Shift+End
Extend a selection to the end
of a document.
The slash (/) key on the
numeric keypad
Hide or display character formatting.
Alt+Ctrl+Shift+Page DownExtend a selection to the end of a window. Alt+Shift+L Show the first line of text or all text.
Ctrl+A
Extend a selection to include the
entire document.
Alt+Shift+1 Show all headings with the Heading 1 style.
Alt+Shift+n Show all headings up to Heading n.
Ctrl+F3 Cut to the Spike. Ctrl+Tab Insert a tab character.
Ctrl+Shift+F3 Paste the Spike contents. Backspace Delete one character to the left.
Alt+Shift+R
Copy the header or footer used in the
previous
section of the document.
Ctrl+Backspace Delete one word to the left.
Alt+Home To the first cell in a row Delete Delete one character to the right.
Alt+End To the last cell in a row Ctrl+Delete Delete one word to the right.
Alt+Page Up To the first cell in a column Ctrl+X Cut selected text to the Office Clipboard.
Alt+Page Down To the last cell in a column Ctrl+Z Undo the last action.
Up Arrow To the previous row Ctrl+F3 Cut to the Spike.
Down Arrow To the next row
F2 (then move the cursor
and press Enter)
Move text or graphics once.
Alt+Shift+Up Arrow Row up
Shift+F2 (then move the
cursor
and press Enter)
Copy text or graphics once.
Alt+Shift+Down
Arrow
Row down Alt+F3
When text or an object is selected, open the
Create
New Building Block dialog box.
Shift+F3 Change the case of letters. Ctrl+Shift+F Open the Font dialog box to change the font.
Ctrl+Shift+A Format all letters as capitals. Ctrl+Shift+> Increase the font size.
Ctrl+Shift+W Underline words but not spaces. Ctrl+Shift+< Decrease the font size.
Ctrl+Shift+D Double-underline text. Ctrl+] Increase the font size by 1 point.
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MS Word Shortcut
- 1. Keystroke Function Keystroke Function Ctrl+O Open Alt+F open the File page. Ctrl+S Save Alt+G open the Design tab. Ctrl+W Close Alt+H open Home tab. Ctrl+X Cut Alt+M open Mailings tab Ctrl+C Copy Alt+N open Insert tab Ctrl+V Paste Alt+P open Layout tab Ctrl+A Select all Alt+R open the Review tab. Ctrl+B Bold Alt+S open the References tab Ctrl+I Italic Alt+W Zoom magnification and manage multiple windows of documents Ctrl+U Underline Alt+Ctrl+S Split the document window Ctrl+[ Decrease font size 1 point Alt+Shift+C or Alt+Ctrl+S Remove the document window split Ctrl+] Increase font size 1 point Ctrl+K Insert a hyperlink. Ctrl+E Center text Alt+Left Arrow Go back one page. Ctrl+L Left align text Alt+Right Arrow Go forward one page. Ctrl+R Right align text F9 Refresh. Esc Cancel Ctrl+P Print a document. Ctrl+Z Undo Alt+Ctrl+I Switch to print preview Ctrl+Shift+E Turn change tracking on or off Alt+Shift+C Close the Reviewing Pane if it is open. Ctrl+F Open the search box in the Navigation task pane Ctrl+H Replace text, specific formatting, and special items. Alt+Ctrl+Z Switch between the last four places that you have edited. Ctrl+Left Arrow One word to the left Ctrl+Up Arrow One paragraph up Ctrl+Right Arrow One word to the right Ctrl+Down Arrow One paragraph down Shift+Tab One cell to the left (in a table) MS Word Shortcut RANA SALAH-UD-DIN Page 1 3/7/2020
- 2. Alt+Ctrl+Page Up To the top of the window Tab One cell to the right (in a table) Alt+Ctrl+Page Down To the end of the window Ctrl+Page Down To the top of the next page Alt+W, F Switch to Read Mode view Ctrl+Page Up To the top of the previous page Alt+Ctrl+P Switch to Print Layout view. Ctrl+End To the end of a document Alt+Ctrl+O Switch to Outline view. Ctrl+Home To the beginning of a document Alt+Ctrl+N Switch to Draft view. Shift+F5 To a previous revision Home Go to beginning of document. Alt+Shift+O Mark a table of contents entry. End Go to end of document. Alt+Shift+I Mark a table of authorities entry (citation). F8 Turn extend mode on. Alt+Shift+X Mark an index entry. Shift+Right Arrow Extend a selection one character to the right. Alt+Ctrl+F Insert a footnote. Shift+Left Arrow Extend a selection one character to the left. Alt+Ctrl+D Insert an endnote. Ctrl+Shift+ Right Arrow Extend a selection to the end of a word. Alt+Shift+> Go to next footnote (in Word 2016). Ctrl+Shift+ Left Arrow Extend a selection to the beginning of a word. Alt+Shift+< Go to previous footnote (in Word 2016). Shift+End Extend a selection to the end of a line. Alt+Q Go to "Tell me what you want to do" and Smart Lookup (in Word 2016). Shift+Home Extend a selection to the beginning of a line. Alt+Shift+Left Arrow Promote a paragraph. Shift+Down Arrow Extend a selection one line down. Alt+Shift+Right Arrow Demote a paragraph. Shift+Up Arrow Extend a selection one line up. Ctrl+Shift+N Demote to body text. Ctrl+Shift+ Down Arrow Extend a selection to the end of a paragraph. Alt+Shift+Up Arrow Move selected paragraphs up. Ctrl+Shift+ Up Arrow Extend a selection to the beginning of a paragraph. Alt+Shift+Down Arrow Move selected paragraphs down. Shift+Page Down Extend a selection one screen down. Alt+Shift+Plus Sign Expand text under a heading. Shift+Page Up Extend a selection one screen up. Alt+Shift+Minus Sign Collapse text under a heading. Ctrl+Shift+Home Extend a selection to the beginning of a document. Alt+Shift+A Expand or collapse all text or headings. RANA SALAH-UD-DIN Page 2 3/7/2020
- 3. Ctrl+Shift+End Extend a selection to the end of a document. The slash (/) key on the numeric keypad Hide or display character formatting. Alt+Ctrl+Shift+Page DownExtend a selection to the end of a window. Alt+Shift+L Show the first line of text or all text. Ctrl+A Extend a selection to include the entire document. Alt+Shift+1 Show all headings with the Heading 1 style. Alt+Shift+n Show all headings up to Heading n. Ctrl+F3 Cut to the Spike. Ctrl+Tab Insert a tab character. Ctrl+Shift+F3 Paste the Spike contents. Backspace Delete one character to the left. Alt+Shift+R Copy the header or footer used in the previous section of the document. Ctrl+Backspace Delete one word to the left. Alt+Home To the first cell in a row Delete Delete one character to the right. Alt+End To the last cell in a row Ctrl+Delete Delete one word to the right. Alt+Page Up To the first cell in a column Ctrl+X Cut selected text to the Office Clipboard. Alt+Page Down To the last cell in a column Ctrl+Z Undo the last action. Up Arrow To the previous row Ctrl+F3 Cut to the Spike. Down Arrow To the next row F2 (then move the cursor and press Enter) Move text or graphics once. Alt+Shift+Up Arrow Row up Shift+F2 (then move the cursor and press Enter) Copy text or graphics once. Alt+Shift+Down Arrow Row down Alt+F3 When text or an object is selected, open the Create New Building Block dialog box. Shift+F3 Change the case of letters. Ctrl+Shift+F Open the Font dialog box to change the font. Ctrl+Shift+A Format all letters as capitals. Ctrl+Shift+> Increase the font size. Ctrl+Shift+W Underline words but not spaces. Ctrl+Shift+< Decrease the font size. Ctrl+Shift+D Double-underline text. Ctrl+] Increase the font size by 1 point. RANA SALAH-UD-DIN Page 3 3/7/2020
- 4. Ctrl+Shift+H Apply hidden text formatting. Ctrl+[ Decrease the font size by 1 point. Ctrl+Shift+K Format letters as small capitals. Ctrl+Shift+C Copy formatting from text. Ctrl+Equal Sign Apply subscript formatting (automatic spacing). Ctrl+Shift+V Apply copied formatting to text. Ctrl+Shift+Plus Sign Apply superscript formatting (automatic spacing). Ctrl+Shift+S Open Apply Styles task pane. Ctrl+Spacebar Remove manual character formatting. Alt+Ctrl+Shift+S Open Styles task pane. Ctrl+Shift+Q Change the selection to the Symbol font. Alt+Ctrl+K Start AutoFormat. Ctrl+E Switch a paragraph between centered and left-aligned. Ctrl+Shift+N Apply the Normal style. Ctrl+J Switch a paragraph between justified and left-aligned. Alt+Ctrl+1 Apply the Heading 1 style. Ctrl+R Switch a paragraph between right-aligned and left-aligned. Alt+Ctrl+2 Apply the Heading 2 style. Ctrl+L Left align a paragraph. Alt+Ctrl+3 Apply the Heading 3 style. Ctrl+M Indent a paragraph from the left. Ctrl+F9 A field Ctrl+Shift+M Remove a paragraph indent from the left. Shift+Enter A line break Ctrl+T Create a hanging indent. Ctrl+Enter A page break Ctrl+Shift+T Reduce a hanging indent. Ctrl+Shift+Enter A column break Ctrl+Q Remove paragraph formatting. Alt+Ctrl+Minus Sign (on the numeric keypad) An em dash Ctrl+1 Single-space lines. Ctrl+Minus Sign (on the numeric keypad) An en dash Ctrl+2 Double-space lines. Ctrl+Hyphen An optional hyphen Ctrl+5 Set 1.5-line spacing. Ctrl+Shift+Hyphen A nonbreaking hyphen Ctrl+0 (zero) Add or remove one line space preceding a paragraph. Ctrl+Shift+Spacebar A nonbreaking space Alt+Shift+F Insert a merge field. Alt+Ctrl+C The copyright symbol Alt+Shift+D Insert a DATE field. Alt+Ctrl+R The registered trademark symbol Alt+Ctrl+L Insert a LISTNUM field. Alt+Ctrl+T The trademark symbol Alt+Shift+P Insert a Page field. Alt+Ctrl+Period An ellipsis RANA SALAH-UD-DIN Page 4 3/7/2020
- 5. Alt+Shift+T Insert a TIME field. Ctrl+` (single quotation mark) A single opening quotation mark Ctrl+F9 Insert an empty field. Ctrl+' (single quotation mark), ' (single quotation mark) A single closing quotation mark Ctrl+Shift+F7 Update linked information in a Microsoft Word source document. Ctrl+` (single quotation mark), Shift+' (single quotation mark) Double opening quotation marks F9 Update selected fields. Ctrl+' (single quotation mark), Shift+' (single quotation mark) Double closing quotation marks Ctrl+Shift+F9 Unlink a field. Alt+Shift+K Preview a mail merge. Shift+F9 Switch between a selected field code and its result. Alt+Shift+N Merge a document. Alt+F9 Switch between all field codes and their results. Alt+Shift+M Print the merged document. Alt+Shift+F9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. Alt+Shift+E Edit a mail-merge data document. F11 Go to the next field. F1 Get Help or visit Office.com. Shift+F11 Go to the previous field. F2 Move text or graphics. Ctrl+F11 Lock a field. F4 Repeat the last action. Ctrl+Shift+F11 Unlock a field. F5 Choose the Go To command (Home tab). Shift+F1 Start context-sensitive Help or reveal formatting. F6 Go to the next pane or frame. Shift+F2 Copy text. F7 Choose the Spelling command (Review tab). Shift+F3 Change the case of letters. F8 Extend a selection. Shift+F4 Repeat a Find or Go To action. F9 Update the selected fields. Shift+F5 Move to the last change. F10 Show KeyTips. Shift+F6 Go to the previous pane or frame (after pressing F6). F11 Go to the next field. RANA SALAH-UD-DIN Page 5 3/7/2020
- 6. Shift+F7 Choose the Thesaurus command (Review tab, Proofing group). F12 Choose the Save As command. Shift+F8 Reduce the size of a selection. Alt+F1 Go to the next field. Shift+F9 Switch between a field code and its result. Alt+F3 Create a new Building Block. Shift+F10 Display a shortcut menu. Alt+F4 Exit Word. Shift+F11 Go to the previous field. Alt+F5 Restore the program window size. Shift+F12 Choose the Save command. Alt+F6 Move from an open dialog box back to the document, for dialog boxes that support this behavior. Ctrl+F1 Expand or collapse the ribbon. Alt+F7 Find the next misspelling or grammatical error. Ctrl+F2 Choose the Print Preview command. Alt+F8 Run a macro. Ctrl+F3 Cut to the Spike. Alt+F9 Switch between all field codes and their results. Ctrl+F4 Close the window. Alt+F10 Display the Selection task pane. Ctrl+F6 Go to the next window. Alt+F11 Display Microsoft Visual Basic code. Ctrl+F9 Insert an empty field. Alt+Shift+F1 Go to the previous field. Ctrl+F10 Maximize the document window. Alt+Shift+F2 Choose the Save command. Ctrl+F11 Lock a field. Alt+Shift+F9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. Ctrl+F12 Choose the Open command. Alt+Shift+F10 Display a menu or message for an available action. Ctrl+Shift+F3 Insert the contents of the Spike. Alt+Shift+F12 Choose Table of Contents button in the Table of Contents container when the container is active. Ctrl+Shift+F5 Edit a bookmark. Ctrl+Alt+F1 Display Microsoft System Information. Ctrl+Shift+F6 Go to the previous window. Ctrl+Alt+F2 Choose the Open command. RANA SALAH-UD-DIN Page 6 3/7/2020
- 7. Ctrl+Shift+F7 Update linked information in a Word source document. Ctrl+Shift+F8, and then press an arrow key Extend a selection or block. Ctrl+Shift+F11 Unlock a field. Ctrl+Shift+F9 Unlink a field. Ctrl+Shift+F12 Choose the Print command. RANA SALAH-UD-DIN Page 7 3/7/2020