One Stop Shop: How Centralized Advising Enhanced the Graduate Student Experience
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The document outlines the transition to a centralized advising system for graduate students at the College of Veterinary Medicine and Biomedical Sciences, addressing inconsistencies across departments. It describes the formation of a dedicated advising team, enhancing accessibility for students and improving collaboration with campus services. Positive feedback from students highlights the benefits of streamlined support, new initiatives, and ongoing efforts to meet student needs.
One Stop Shop: How Centralized Advising Enhanced the Graduate Student Experience
- 1. One Stop Shop: How Centralized Advising Enhanced the Graduate Student Experience Katharina Ojala Graduate Academic Advisor
- 2. Background • The College of Veterinary Medicine and Biomedical Sciences – Five departments – One major with two graduate degrees – Each department had their own processes – Program lacked consistency
- 3. Why the Change • Programmatic changes were happening • Each department had different methods when serving their students – Admissions – Advising – Mentoring
- 4. The Transformation • Programmatic changes were occurring for both the Master’s and PhD programs • Advising from the departments was consolidated into a centralized location • The Dean’s office gained two Graduate Academic Advisors
- 5. The Concept in Action • Shifting advising responsibilities – From the departments to a newly created advising team • Working off the strengths of the new graduate advising team • Providing one location for graduate students to receive answers
- 6. Advising Structure • Three Graduate Academic Advisors with different focus areas – Enrollment Services • Recruitment and Admissions – Academic Services • Graduate Student paperwork – Student Services • Graduate Student Association
- 7. New Benefits to Students • Graduate students have one place to visit • Advisors collaborate with other offices on campus – Office of Graduate and Professional Studies – International Student Services – Other Student Services
- 8. • Graduate Students are able to visit one office for any issue they may have – Academic – Faculty Mentor related – Tuition and fees – Personal issues • Many of our students come by just to say check in with us • Advisors serve as liaisons between students and campus offices
- 9. Initiatives • InclusiviTEA – Open forum advising – Cultural InclusiviTEA • World Map – All graduate students are able to pin where they are from
- 10. • Graduation Regalia Loaner program – For Master’s students • Week long orientation with Graduate Oath Ceremony
- 11. Student Feedback • Consistently receiving positive feedback from students – Advising – Events that are hosted – Professional development opportunities • Students that have seen both sides of advising – Departmental vs. Dean’s Office level
- 12. Where to now? • Constantly creating new opportunities – Workshops – Events – Cultural inclusion • Learning more about the needs of our students • Continuing to work for the students