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![Grant Agreement: § 29.2 Open access to
scientific publications
Each beneficiary must ensure open access (free of charge, online access for any user) to
all peer-reviewed scientific publications relating to its results.
In particular, it must:
(a) as soon as possible and at the latest on publication, deposit a machine-readable
electronic copy of the published version or final peer-reviewed manuscript accepted
for publication in a repository for scientific publications;
Moreover, the beneficiary must aim to deposit at the same time the research data
needed to validate the results presented in the deposited scientific publications.
(b) ensure open access to the deposited publication — via the repository — at the latest:
(i) on publication, if an electronic version is available for free via the publisher, or
(ii) within six months of publication (twelve months for publications in the social
sciences and humanities) in any other case.
(c) ensure open access — via the repository — to the bibliographic metadata that identify
the deposited publication.
The bibliographic metadata must be in a standard format and must include all of the following:
- the terms ["European Union (EU)" and "Horizon 2020"]["Euratom" and Euratom research and training programme 2014-2018"];
- the name of the action, acronym and grant number;
- the publication date, and length of embargo period if applicable, and
- a persistent identifier.](https://image.slidesharecdn.com/mikemertensjiscopenaireh2020oamarch2018final-180323122510/75/Open-access-to-publications-in-Horizon-2020-6-2048.jpg)
![Metadata requirements on
repository deposition
Beneficiaries must ensure immediate open access to the
bibliographic metadata that identify the deposited publication
in a standard format and must include all of the following:
• the terms ["European Union (EU)" and "Horizon 2020"]["Euratom"
and Euratom research and training programme 2014-2018"];
• the name of the action, acronym and grant number;
• the publication date, and length of embargo period if applicable, and
• a persistent identifier.](https://image.slidesharecdn.com/mikemertensjiscopenaireh2020oamarch2018final-180323122510/75/Open-access-to-publications-in-Horizon-2020-13-2048.jpg)
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Open access to publications in Horizon 2020
This document summarizes the open access requirements and support services for Horizon 2020 projects. It outlines that beneficiaries must provide open access to peer-reviewed publications by depositing them in a repository. It describes the two main routes of open access - green (self-archiving) and gold (open access publishing). It provides guidance on where and when to deposit publications and data, and the required metadata. It notes support services available through OpenAIRE, such as depositing, reporting, and linking publications to projects. Non-compliance with open access requirements could lead to reduced grants or other measures.
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Open access to publications in Horizon 2020
- 1. OPEN ACCESS TOPUBLICATIONS IN HORIZON 2020 JISC UK NOAD Birmingham, March 15, 2018 Mike Mertens University of Göttingen (Scientific Manager, OpenAIRE Advance)
- 2. Covering... 1. OA inH2020: summary of requirements 2. OA in H2020: Practical implementation 3. OpenAIRE support services and tools 2 The Open Access mandate in H2020, what is expected of projects with regard to the OA policies in H2020 and how OpenAIRE can help.
- 3. DEFAULT Open Access isthe for research results in H2020
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- 5. Multi-beneficiary General Model GrantAgreement 29.2 Open access to scientific publications 29.3 Open access to research data http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/amga/h2020-amga_en.pdf
- 6. Grant Agreement: §29.2 Open access to scientific publications Each beneficiary must ensure open access (free of charge, online access for any user) to all peer-reviewed scientific publications relating to its results. In particular, it must: (a) as soon as possible and at the latest on publication, deposit a machine-readable electronic copy of the published version or final peer-reviewed manuscript accepted for publication in a repository for scientific publications; Moreover, the beneficiary must aim to deposit at the same time the research data needed to validate the results presented in the deposited scientific publications. (b) ensure open access to the deposited publication — via the repository — at the latest: (i) on publication, if an electronic version is available for free via the publisher, or (ii) within six months of publication (twelve months for publications in the social sciences and humanities) in any other case. (c) ensure open access — via the repository — to the bibliographic metadata that identify the deposited publication. The bibliographic metadata must be in a standard format and must include all of the following: - the terms ["European Union (EU)" and "Horizon 2020"]["Euratom" and Euratom research and training programme 2014-2018"]; - the name of the action, acronym and grant number; - the publication date, and length of embargo period if applicable, and - a persistent identifier.
- 7. OA in H2020: summaryof requirements 1
- 8. Open Access requirementsand who is covered by them? All beneficiaries of H2020 funding must provide open access (free of charge, online access for any user) to all peer-reviewed publications by depositing them into a repository http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/amga/h2020-amga_en.pdf www.openaire.eu/h2020openaccess
- 9. In other words... Authorsare free to choose between the two main and non- exclusive routes toward Open Access • Self-archiving (‚green‘ open access): the published article or the final peer reviewed manuscript is uploaded in an online repository – access is often delayed (‚embargo period‘) • Open access publishing (‚gold‘ open access): the article is immediately in open access mode, through the publisher. The associated costs are covered by the author/institution/funder. The article must always be deposited in a repository, even if the gold route has been choosen.
- 10. Where to deposit? •Institutional repository OR • Disciplinary repository (arXiv, Europe PubMed Central, etc.) OR • Zenodo (www.zenodo.org) if none of the above is available. EC-co-funded, multidisciplinary repository, for publications and data. Remarks: • Finding a repository via registries: ROAR http://roar.eprints.org/, OpenDOAR http://www.opendoar.org/ or via OpenAIRE (https://www.openaire.eu/20-for- researchers/491-where-can-i-find-a-suitable- repository & https://www.openaire.eu/participate/deposit- publications-data) • How to bring all publications together? • OpenAIRE-compatibility to enable the harvesting of metadata where what when
- 11. What to deposit? •The final peer-reviewed manuscript, accepted for publication, including all modifications from the peer-review process OR • A machine-readable copy of the published version (usually a PDF document) In principle this applies to all kinds of publications, but emphasis is on peer-reviewed journal articles. where what when
- 12. When to deposit? •Each beneficiary must deposit as soon as possible and at the latest on publication. where what when
- 13. Metadata requirements on repositorydeposition Beneficiaries must ensure immediate open access to the bibliographic metadata that identify the deposited publication in a standard format and must include all of the following: • the terms ["European Union (EU)" and "Horizon 2020"]["Euratom" and Euratom research and training programme 2014-2018"]; • the name of the action, acronym and grant number; • the publication date, and length of embargo period if applicable, and • a persistent identifier.
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- 15. What are projectsexpected to do? • DURING PROPOSAL WRITING PHASE • Outline of dissemination and exploitation strategy, including OA >> impact section of the proposal (how will results be shared, data be managed and shared?) • Include resources for publication costs (what journals, how many publications, what does it cost on average?) • Combine GREEN/GOLD strategies to achieve maximum OA • DURING THE PROJECT • Additional provisions in the Consortium Agreement - where to deposit, who is responsible. • Implementation of the dissemination strategy, report at reviews and update • What issues occur and how can they be solved? (publisher embargos, repositories for specific material, etc.) • AFTER THE PROJECT END • Are there publications foreseen after the ending of the project (ie which will not be covered by the budget) – for post-FP7 project publications there is a gold OA pilot in H2020 • Who takes care of deposit in repositories after the project end? Projects have to start planning early on
- 16. Some issues toconsider 1. Publishing all articles in APC based gold OA is probably not the right solution, as this can lead to a substantial amount of the overall project budget. Therefore, a mixed strategy of GREEN/GOLD open access is highly recommended. 2. The growing open access market comes with some challenges • Lots of new journals/publishers, some of questionable quality (‚predatory journals‘, http://scholarlyoa.com/publishers/) Some caution is needed when publishing, this holds for all journals. Consult so-called white lists such as DOAJ.
- 17. What are theconsequences for non- compliance with OA requirements? If a beneficiary breaches any of its obligations, the grant may be reduced (Article 43) and it may also lead to any of the other measures described in Chapter 6 of the General Model Grant Agreement. http://ec.europa.eu/research/participants/data/ref/h2020/mga/gga/h2020-mga-gga-multi_en.pdf
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- 20. Services and toolsfor projects Open Access Depositing Storing Research Data Claiming publications and datasets Reporting research outputs Monitoring and analytics Discovery and Access 20
- 21. OPEN ACCESS OpenAIRE implementsthe EC requirements & SUPPORTS THE OPEN DATA PILOT
- 22.
- 23. LOCATE AN APPROPRIATEDREPOSITORY Deposit once! Via OpenAIRE 23
- 24. DEPOSIT ALL PROJECT PUBLICATIONS Automatically REACH MOREPEOPLE, HAVE GREATER IMPACT, SIMPLIFY H2020 REPORTING
- 25. Find where todeposit 25
- 26. Where to depositdata https://www.openaire.eu/participate/deposit- publications-data 26
- 27. Zenodo Repository • Multipledata types • Publications • Long tail of research data • Citable data (DOI) • Links to funding, pubs, data, software “Catch-all” repository: OpenAIRE-CERN joint effort 27 www.zenodo.org H2020: Option to gather, preserve and share project’s scientific output
- 28. PROJECT FUNDING INTHE PUBLICATION OR DATASET METADATA RECORD Acknowledge 28
- 29. Acknowledge project funding:e.g. ZENODO 29 API
- 30. REPOSITORIES DEPOSIT WORKFLOW: Searchingby the name, acronym or the project id number… Select the project and accept OpenAIRE Funders Projects List API
- 31. USE OUR LINKINGSERVICES AFTERWARDS AND ASSOCIATE YOUR RESEARCH RESULTS When you publish or deposit in OA make sure you use a fully OpenAIRE compliant repository. If you don't… 31
- 32. LINK RESEARCH RESULTSTOOL https://www.openaire.eu/participate/claim Link publications or datasets to projets. Identify the project, select publications or datasets and set the access rights.
- 33. PROJECTS PUBLICATIONS LIST https://www.openaire.eu/search/find/projects OpenAIREportal includes an App Box to generate a project publication list. Communicate your project results.
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- 36. YOUR PUBLICATIONS WILLBE REPORTED AUTOMATICALLY TO THE EC'S PARTICIPANT PORTAL AT REPORTING TIME. Once you deposit in a fully OpenAIRE compliant repository
- 37. Projects: publications anddata OpenAIRE - Jisc National Workshop 2018
- 38. EC's participant portal OpenAIRE- Jisc National Workshop 2018
- 39. Project overview Project productivity overtime Post project-end monitoring Pubs location OA mandate conformance OpenAIRE - Jisc National Workshop 2018
- 40. EC projects andfunding streams pages and stats OpenAIRE - Jisc National Workshop 2018
- 41. DISCOVERY/ACCESS SERVICE Public (all) 41 Provides searchand browsing capabilities over a catalogue of Europe’s (+) interlinked research artefacts (literature, research data, software)
- 42. 42 Provides search andbrowsing capabilities over a catalogue of Europe’s (+) interlinked research artefacts (literature, research data, software)
- 43. Services and toolsfor projects Open Access Depositing Storing Research Data Claiming publications and datasets Reporting research outputs Monitoring and analytics Discovery and Access 43
- 44.
Editor's Notes
- #4 As you may know…
- #24 Approach: deposit once – easy for researchers/research managers – and openaire will offer services.
- #26 If a researcher isn’t sure where to deposit , OPenAIRE can help.
- #27 If a researcher isn’t sure where to deposit , OPenAIRE can help.
- #28 If you dont have an appropriated repository use Zenodo - the catch-all repository hosted by CERN, is linked to OpenAIRE and can be used to deposit research publications and data. Zenodo is of course harvested by the openaire portal
- #29 This is stated in the AO H2020 mandate, OpenAIRE is helping to make it easy.
- #30 Example: zenodo
- #31 Example: Uminho repositor.
- #32 Alternative: claim a Publications and link it to the project info.
- #39 Also to be used by participants portal reporting tool For publications accessible via OpenAIRE, references to these publications (with link to the project ID) are displayed automatically in the reporting section of the Participant Portal for the project. Simply check if the references are directly linked to the work performed within the project. If so, tick these publications as relevant and they will then be included in the table of publications when the report is generated. links and federates existing repositories. As such it provides access to publications that have been deposited in all repositories that are technically interoperable with OpenAIRE ("OpenAIRE compliant") http://ec.europa.eu/research/participants/docs/h2020-funding-guide/grants/grant-management/reports/periodic-reports_en.htm