organisation in an organisation for managers and students .pptx
- 1. CONTENT Introduction Definition: Organizing & Organizational structure Differences between organizing and organizational structure Steps of organizing Principles of Organizing Organizational structure Advantages and Disadvantages Conclusion
- 2. INTRODUCTION • Organizing and organizational structure are important aspects of any business or company. It’s all about how different roles and responsibilities are divided and coordinated within the organization. It helps to create a clear hierarchy, define reporting relationships, and ensure efficient communication and collaboration. A well-designed organizational structure can contribute to the overall success and effectiveness of a business.
- 3. DEFINITION • Organizing: is the process of arranging resource and activities to achieve specific objectives efficiently. It involves determining tasks, assigning responsibilities, and establishing relationships among individuals and departments within an organization.
- 4. DEFINITION • Organizational structure: refers to the framework that outlines how activities are divided, coordinated, and controlled, within an organization. It defines the hierarchy, reporting relationships, and communication channels among different levels and departments within the organization.
- 5. DIFFERENCE BETWEEN ORGANIZING AND ORGANIZATIONAL STRUTURE • Organizing is the managerial process of arranging resources and activities to achieve goals, while organizational structure is the formal frame work that delineates roles, responsibilities, and relationships within the organization. Organizing is an ongoing managerial function, while organizational structure provides the foundation for how organizing activities are structured and managed within the organization.
- 6. STEPS OF ORGANIZING • Identify objectives: Clearly define the goals and objectives that the organization aims to achieve. This provides the foundation for organizing effort and ensures alignment with the overall strategic direction. • Determine Tasks: Break down the objectives into specific tasks and activities that need to be performed to accomplish them. This step involves identifying the necessary functions, processes, and operations. • Allocate resources: assesses the resources required to carry out the identified tasks effectively. Resources may include human resources (employees), financial, resources, physical assets, technology and information.
- 7. PRINCIPLES OF ORGANIZING Clarity of purpose: Clearly define the goals and objectives of the organization to guide decision-making and resource allocation. 1 Division of labor: Assign tasks and responsibilities based on individuals’ skills and expertise to optimize productivity and specialization. 2 Coordination and communication: Foster effective communication and collaboration among team members to ensure coherence and alignment towards common goals. 3
- 8. ORGANIZATIONAL STRUCTURE •Functional structure: Organizes employees based on their specialized skills of functions, such as marketing, finance, operations etc. Each department is led by a manager who oversee the functional area. •Matrix structure: combines elements of both functional and divisional structure, where employees to both functional managers and project managers this structure facilitates cross-functional collaboration and resource sharing. •Team-based structure: Organizes employees into teams or workgroups that are responsible for specific projects or tasks. This structure fosters collaboration, innovation and employee empowerment.
- 10. Advantages: •Specialization: Each department specializes in a specific function, allowing employees to develop specialized skills and become experts in their area of work. •Efficiency in task execution: By grouping employees with similar skills and knowledge in the same department, the efficient execution of specific tasks is facilitated. • Clarity of responsibilities: Lines of authority and responsibility are clearly defined in each department, helping to avoid confusion and about who is for what activities.
- 11. Disadvantages •Lack of coordination between department: There may be a lack of communication and coordination between different departments, which can make collaboration and implementation of projects that require the participation multiple areas difficult. •Narrow focus: Employees can become too focus on their specific area of work an lose sight of the company’s. •Difficulty addressing cross-functional issues: Issues that affect multiple departments can be to address, as each department may have its own priorities and objectives.
- 12. CONCLUSION • Effective organizing and organizational structure contribute to organizational performance, employee engagement, and strategic alignment. By aligning resources and activities and activities with organizational goals managements can enhance coordination, streamline operation, and foster and culture of innovation and collaboration. As organizations navigate dynamic and competitive landscape, the ability to design and implement effective organizing principles and organizational structures becomes increasingly critical for sustainable success.