Performance Management Presentation Handout - Summer 2014 NCLGBA Conference
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This document discusses performance management in local governments. It begins by defining performance management and distinguishing it from related concepts like strategic planning and benchmarking. Performance management is described as the intentional application of strategies to achieve desired results through action, not just measurement. The document then reviews findings from a study of 66 cities and counties with reputations for performance management. It found these governments tended to have more extensive performance measures, link strategic goals to performance management, and have senior managers routinely review performance. However, incentives were no more common. Key elements of effective performance management are listed, and examples provided from the city of Coral Springs, Florida.
Performance Management Presentation Handout - Summer 2014 NCLGBA Conference
- 1. Performance Management: Are We There Yet? David Ammons & Ellen Liston NCLGBA Conference 2014
- 2. Performance Measurement ≠ Performance Management Strategic Planning ≠ Performance Management Benchmarking ≠ Performance Management
- 3. “Performance management is the intentional application of strategies and techniques to achieve desired results. It is not passive; instead, it is action oriented. It includes a host of practices designed to influence performance. It is more than merely declaring goals and trusting that program officials and employees will somehow achieve them. It is more than simply measuring performance and hoping that the act of measurement will provide all the impetus needed.” --Leading Performance Management in Local Government (ICMA Press, 2008)
- 4. Without active leadership, systems intended to influence performance—such as performance measurement, performance budgeting, or performance pay—are merely passive systems of rules, deadlines, and reports.
- 5. Fundamentally, performance management entails the use of performance feedback to influence operations.
- 6. Performance Management Doctrine • Goal clarity • Performance information that is relevant, actionable, and readily available • Greater emphasis of results than inputs and compliance with procedures • Engagement of elected officials in priority setting, strategic goals, data-influenced decision making • Engagement of top executives in performance management • Devolved decision authority • Managerial flexibility in the use of resources • Incentives/sanctions tied to performance
- 7. Performance Management Mantra “Make Managers Manage…” and “…Let Managers Manage”
- 8. Our Set of City and County Governments • Original group of 91 local governments cited for performance management efforts • 66 local governments with complete responses – 45 municipal, 21 county – 25 different states – Median population 311,000, smallest at 12,000
- 9. Our Findings Cities & Counties having a reputation for performance management tended… • to have more extensive sets of measures, and to include more measures of quality, efficiency & outcomes; • to do strategic planning, with some linking their strategic goals to their performance management efforts; • to grant significant discretion to departmental officials but to withhold significant discretion from operating supervisors; • to have senior managers engaged in regular reviews of operating performance and, perhaps more often than prescribed by performance management doctrine, intervening in operating decisions; • to be no more likely than cities and counties in general to have performance-based incentives or sanctions.
- 10. • Linking strategic goals and performance management significantly increases the likelihood of receiving anticipated performance management benefits. However, an “unlinked” strategic plan brings no apparent performance management benefits. • Organizations whose senior managers routinely review the performance of operating units enjoy significantly greater performance management benefits. • Some evidence that the combination of executive engagement in performance management and devolved authority does make a positive difference in reported achievement.
- 11. Key Elements of Effective Performance Management • Establishing a performance culture • Sharpening performance perceptions • Establishing performance expectations • Identifying causes of performance deficiencies and prescribing corrective actions • Motivating improvement • Incorporating meaningful performance data into management and policy decision processes
- 12. A Few Questions to Ponder 1.Who is the primary audience for your performance information? Secondary audience(s)? 2.Are you ever frustrated by lack of performance data use? Where is your frustration directed? 3.Which is more impressive in your organization—the “trappings,” the processes, or the products of performance management?
- 13. Performance Management at the City of Coral Springs, Florida
- 15. strategic plan “planning” data analysis “learning” citizen input “listening” output to citizens “informing” Budget “funding” business plan “implementing” FeedbackLoop FeedbackLoop
- 17. Timing of strategic planning process (after elections) Incorporating input from elected officials and boards and committees Regular reporting in easy to use format (with the good, the bad and the ugly) Never lose an opportunity to show how performance management enhances good decision-making (model the behavior you encourage)
- 18. Workforce Performance Management and Individual Goal Setting through the Incentive Pay System (IPS) City Mission Key Intended Outcomes Department Objectives Individual Employee Objectives
- 19. . . . And What Gets Talked About Gets Measured
- 20. KIO Summary used by Management Team and City Commission
- 23. Goals are understandable by the people who drive results Practical and Actionable Feedback loops allow people to see their input make a difference Flat organizational structure helps remove obstacles to action Open and transparent Data trumps politics! “Nothing You Can’t Spell Will Ever Work” - Will Rogers
- 24. Satisfied Customers (95% quality rating) Low tax rate (one of lowest in our competitive cities) Low crime rate (one of nation’s lowest crime rates, lowest in FL) Happy, motivated Employees (97% satisfaction rate)
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