Setting up a Project Management Office (PMO)
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This document provides an overview of setting up a Project Management Office (PMO). It discusses what a PMO is, why organizations need them, and the key components and structures of an effective PMO. A PMO sets standards, provides governance, and establishes processes to manage projects consistently. It aims to deliver projects efficiently and successfully while improving reporting, resource management, and alignment with organizational strategy. The document outlines the functional, structural, and disciplinary facets of a PMO and how they work interdependently. It also promotes accessing the full guide online for more details on PMO components, maturity levels, setup, and considerations.
Setting up a Project Management Office (PMO)
- 1. Setting up a Project Management Office (PMO) The ultimate reference guide for your organization by Hussain Bandukwala
- 2. Objectives o What is a PMO? o Why Would You Need a PMO? o Components of a PMO o Functional o Structural o Disciplinary o Characteristics of PMO Maturity o Where is Your PMO? o Setup & Evolution of a PMO o Key Takeaways & Considerations 2© 2016 Parwaaz Consulting Corporation | www.parwaazcc.com | [email protected]
- 3. What is a PMO? A Project Management Office (PMO) is an entity within an organization that sets standards, provides governance, enforces accountability, and establishes discipline to manage (a collection of) projects in an objective and consistent manner. Its mandate typically includes serving as a partner to other organizational units, and creating a communication and decision-making platform that results in organization-wide efficiencies and synergies. 3© 2016 Parwaaz Consulting Corporation | www.parwaazcc.com | [email protected]
- 4. Why Would You Need a PMO? o Deliver projects with predictable consistency, efficiency and success o Provide transparent status and financial reporting to executive leadership o Establish foundation for managing organizational portfolio effectively o Alignment of investment to organizational strategy o Improve stakeholder satisfaction o Improve employee productivity o Implement standard practices o Long-term cost savings through improved resource management, limited project failures and effective execution of high return on investment (ROI) initiatives The following are the key benefits of PMOs that their organizations have experienced: 4© 2016 Parwaaz Consulting Corporation | www.parwaazcc.com | [email protected]
- 5. Components of a PMO Standards Governance Strategy Delivery Tools Communicate Resources Execute Change 1. Functional 2. Structural 3. Disciplinary These components are different facets of the PMO; they are inter-dependent and the effectiveness of the PMO relies on them 5© 2016 Parwaaz Consulting Corporation | www.parwaazcc.com | [email protected]
- 6. Components of a PMO – Functional The first component of a PMO is its function, role or scope within the organization o The PMO could be a standards setting entity, a governance controlling body, a delivery management unit, and a strategic partner to other entities within the organization o This progressive order is necessary; governance cannot exist without standards, and efficient delivery cannot be implemented without diligent oversight o The strategic component of the PMO entails the management of a collection of projects (program or portfolio), driven and prioritized by the organization’s overarching business strategy Business Strategy Portfolio Management Program Management Project Management 1. Standards 2. Governance 4. Strategy 3. Delivery Work / Project Intake Gating & Prioritization 6© 2016 Parwaaz Consulting Corporation | www.parwaazcc.com | [email protected]
- 7. Components of a PMO – Structural Tools o The PMO must tailor its tools based on the availability of technology and the knowledge of its users o These tools should a) incorporate the disciplines that the PMO is working with, b) capture the required information accurately and keep it current easily, and c) provide reporting mechanisms for effective executive decision-making o The tools can range from Microsoft Office templates to stand-alone task-management software to state-of-the-art Project Portfolio Management (PPM) applications – process optimization should be the primary focus, automation can follow o The processes that govern the PMO are based on the disciplines it engages (e.g. scope and risk management) o These processes should be practical, adaptable, and be based on buy-in from relevant business areas of the organization o The people of the PMO are its leadership and its own personnel (portfolio / program / project managers, project coordinators and in some cases, business analysts) o They need to be strategic thinkers, nimble, driven, objective, well-versed in project management methodologies and tools, comfortable in chaos, and confident in executive presence The second component of a PMO is its structure or foundation – the quality of this foundation forms the basis of a formidable PMO 7© 2016 Parwaaz Consulting Corporation | www.parwaazcc.com | [email protected]
- 8. Get the entire guide for FREE o By visiting our website at: http://www.parwaazcc.com/ultimate-pmo-guide/ o The remaining parts of the guide are o Components of a PMO o Disciplinary o Characteristics of PMO Maturity o Where is Your PMO? o Setup & Evolution of a PMO o Key Takeaways & Considerations o Join a tribe of over 50,000 people who have used this Ultimate PMO Setup Guide to: o Learn more about PMOs, their value and how they should be setup o Educate their senior and executive leadership on PMOs o Bolster their confidence by using tips for PMO success 8© 2016 Parwaaz Consulting Corporation | www.parwaazcc.com | [email protected]