Practical Strategies for Transitioning to Office 365 #sptechcon
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The document provides practical strategies for transitioning to Office 365, covering approaches such as enabling communication, collaboration, and cloud integration. It emphasizes the importance of adapting to modern workforce demands and ensuring successful adoption through guidance on licensing, infrastructure, and user engagement. Various resources and whitepapers are suggested for deeper insights into implementing Office 365 effectively.
Practical Strategies for Transitioning to Office 365 #sptechcon
- 1. Practical Strategies for Transitioning to Office 365 Whether you are completely transitioning to the cloud or are looking to set up a hybrid environment, attend this session to learn practical strategies for transitioning to Office 365. Prepared By: Kanwal Khipple 12.06.2016
- 2. KANWAL KHIPPLE My twitter handle is @kkhipple and I work at SPEAKER | AUTHOR | AWARD WINNING DESIGNER
- 3. Microsoft offers the most comprehensive set of certifications and attestations of any cloud service provider CERTIFIED & COMPLIANT
- 4. How often have you dealt with downtime of SharePoint, Exchange, Active Directory, etc? MAINTAINING 99.9% SLA
- 5. Is maintaining infrastructure, maintenance, upgrades and/or migrations part of your core business? NOT YOUR CORE
- 6. There are three common approaches to transitioning to Office 365 PRACTICAL TRANSITION STRATEGIES
- 7. What about tomorrows demands? Are you ready for those? ARE YOU READY FOR TODAY’S DEMANDS?
- 8. 60%+ of workers are part of the mobile workforce USERS WORKING ANYWHERE…
- 9. We work with more people on a day-to-day basis today than ever before. WE WORK WITH MORE PEOPLE… 60% of employees report working with 10 or more people on a day-to-day basis. Half of these employees work with more than 20.
- 10. We also work with contractors, customers or partners more… USERS WORK INSIDE & OUTSIDE OF THE ORGANIZATION
- 11. It is more challenging to meet expectations on legacy technology. DON’T FALL BEHIND…
- 12. Lack of technology adoption is the number one cause of failure for companies ORGANIZATIONS NEED TO SURVIVE
- 13. Is your organization adopting technology faster than it was 7 years ago? “If the rate of change on the outside exceeds the rate of change on the inside, the end is near.” - Jack Welch
- 14. There are three common approaches to transitioning to Office 365 PRACTICAL TRANSITION STRATEGIES ENABLE COMMUNICATION ENABLE COLLABORATION ENABLE CLOUD
- 15. Imagine you change your GPS voice settings to Kanwal Khipple… I AM GOING TO BE YOUR GPS TODAY… 1 2 3 4 5 6 7 8 9 10 Abundance Of Helpful Data 1. Area Map 2. Our Direction 3. Our Route 4. Points Of Interest 5. Our Route Risks 6. Upcoming Action 7. Distance/Time To Goal 8. Estimated Duration 9. Current Speed/Limit 10. Current Road
- 16. The first route forward enables your organization to communicate on Office 365 ROUTE 1: ENABLE COMMUNICATION
- 17. Integrate your on-premises directories with Azure Active Directory to allow you to provide a single identity for your users for Office 365, Azure, and SaaS applications integrated with Azure AD SINGLE IDENTITY
- 18. Enable users to use their Office 365 account to access all applications EXTEND SINGLE-SIGN ON FOR SAAS AND/OR ON-PREM APPLICATIONS
- 19. Give users access to profile directory information ENABLE DISCOVERY OF SME
- 20. Empower user with access to their profile data, recent documents and more! RICH USER PROFILES
- 21. Delve is an experience that presents Office Graph data to the user. ENCOURAGE DISCOVERY
- 22. For simple migrations, leverage the Exchange Deployment Assistant MIGRATE EMAIL TO OFFICE 365
- 23. Everything from unlimited storage (50GB user mailbox, unlimited storage for in-place archive) to DLP to access to Office (desktops, mobile devices and web) and more LEVERAGE CLOUD- POWERED FEATURES
- 24. Enable presence privacy mode, mobile notifications, IM, online meetings, external communications, video conferencing, tele-conferencing and Skype Meeting Broadcast ENABLE INSTANT COMMUNICATION
- 25. One of the biggest reasons why organizations are not connected ENABLE SKYPE FOR BUSINESS
- 26. One membership to rule them all? OFFICE 365 GROUPS BEHIND THE SCENES…
- 27. Enable your teams to communicate however they want ENABLE GROUP COMMUNICATION
- 28. Scenarios Finding Someone With A Certain Expertise ◔ ● ● ◕ ◔ ◔ Ask Something, Don’t Know Whom To Ask ○ ● ◕ ◔ ◕ Do A Brainstorming Activity With My Team ◑ ● ● ◑ ◔ ● Where Should Meeting Notes Be Captured, Stored & Shared? ◕ ◕ ● ● ◔ ● Where Should I Share Video? ○ ◑ ◔ ◔ ◔ ○ ◔ ● Where Should I Share Photos? ○ ● ◕ ◑ ○ ◔ Have A Real Time Chat With A Colleague ● ◑ ○ ◑ Where Should I Put & Share Documents? ◔ ◕ ● ● ◔ ● Have A Question Related To A Document? ◔ ● ◑ ◑ ◑ ◔ ◑ Invite A Colleague To Lunch ◕ ◔ ● Provide A Note Of Congratulations/Praise ◔ ● ◔ ◑ ◕ Make An Organizational Announcement ◔ ● ◔ ◕ ◕ Remind The Team Of An Important Deadline ◑ ◔ ● ● ●We have provided guidance on 10+ scenarios…whentousewhat.com SCENARIO GUIDANCE
- 29. It goes into much greater depth and can be found at WhenToUseWhat.com DOWNLOAD THE WHEN TO USE WHAT IN OFFICE 365 ENTERPRISE USER GUIDANCE WHITEPAPER!
- 30. The second route forward enables your organization to collaborate on Office 365 ROUTE 2: ENABLE COLLABORATION
- 31. Migrate your personal file shares, network drives and local content to OneDrive for Business, SharePoint Online, Office 365 Groups MIGRATE CONTENT C:/ Drive (Local Drive) ftp (…) P:/ Drive (Personal Shared Drive) T:/ Drive (Team Shared Drive) Legacy / Traditional DM System File Sharing Tool (DropBox, Box, Google Drive, YouSendIt)
- 32. Migrate your personal file shares, network drives and local content to OneDrive for Business, SharePoint Online, Office 365 Groups MIGRATE CONTENT Team Sites/Groups (w/ Ext Share) Email (Exchange Online) Project Sites/Groups SharePoint Intranet (“OurSpace”) Skype For Business (w/ Broadcast) C:/ Drive (Local Drive) ftp (…) P:/ Drive (Personal Shared Drive) T:/ Drive (Team Shared Drive) Legacy / Traditional DM System File Sharing Tool (DropBox, Box, Google Drive, YouSendIt)
- 33. Consider PowerPoint recording with Office MIX https://mix.office.com/ SHARE MEETING RECORDINGS ON YOUR OFFICE VIDEO PORTAL…
- 34. With messaging, calendaring, file sharing, and more. CONNECT EXPERIENCES WITH OFFICE 365 GROUPS…
- 35. Based on what the user does put the best technology together to improve that. CONNECT EXPERIENCES ACROSS OFFICE 365 WITH DELVE…
- 36. It all starts with easy to author articles ARTICLES Auto-saved as you work Friendly URLs Looks great across your devices (phone, tablet and PC) Connected to social (Yammer) Fast and fluid navigation Compliant and secure Natively embed Office 365 documents and video Will be used to create pages in Blog, Office 365 Groups, Codename “InfoPedia” and more
- 37. Going beyond Delve Boards and providing great content experiences. MICROSITES Basic site hierarchy allows sections and organization Includes both explicit, curated content and dynamic related content Absolutely the best way in the world to talk about a set of Office documents Badging denotes authoritative content Modern, on rails authoring canvas
- 38. No longer combing through excel work sheets to get an update on status. HOW WE MAKE DECISIONS TOGETHER HAS CHANGED…
- 39. Give you guidance and recommendations to successfully plan and implement an Office 365 Intranet http://office365intranets.com DOWNLOAD INTRANETS WITH OFFICE 365 WHITEPAPER!
- 40. The third route forward enables your organization to take advantage of Office 365 without moving all your data and/or enabling applications to be Office 365-aware ROUTE 3: ENABLE CLOUD
- 41. Taking advantage of the cloud without all the stress of data sovereignty SEARCH HYBRID SCENARIOS
- 42. Integrate your on-premises directories with Azure Active Directory to allow you to provide a single identity for your users for Office 365, Azure, and SaaS applications integrated with Azure AD SYNC YOUR DIRECTORY TO AZURE ACTIVE DIRECTORY
- 43. Enable users to use their Office 365 account to access all applications EXTEND SINGLE-SIGN ON FOR SAAS AND/OR ON-PREM APPLICATIONS
- 44. Hybrid deployment automation (scenario selection, config of pre-req & core) HYBRID AUTOMATION
- 45. No content is migrated to Office 365 DO NOT MIGRATE CONTENT Team Sites/Groups (w/ Ext Share) Email (Exchange Online) Project Sites/Groups SharePoint Intranet (“OurSpace”) Skype For Business (w/ Broadcast) C:/ Drive (Local Drive) ftp (…) P:/ Drive (Personal Shared Drive) T:/ Drive (Team Shared Drive) Legacy / Traditional DM System File Sharing Tool (DropBox, Box, Google Drive, YouSendIt)
- 46. Users can view profile data but might not have access to their profile data, recent documents and more! USER PROFILES MIGHT NOT BE FULLY FEATURED
- 47. One of the biggest reasons why organizations are not connected PEOPLE CARDS WON’T BE AS RICH
- 48. One of the biggest reasons why organizations are not connected ENABLE SKYPE FOR BUSINESS
- 49. Enable your teams to communicate however they want ENABLE GROUP COMMUNICATION
- 50. Give you guidance & recommendations to successfully plan & implement External Sharing in your own organization http://office365extranets.com DOWNLOAD EXTERNAL SHARING WITH OFFICE 365 WHITEPAPER!
- 51. Sharing tips to ensure that your adoption of Office 365 is successful ENSURING SUCCESS
- 52. Ensure you review your licensing options and purchase those plans and add-ons that make sense. LICENSING COSTS
- 53. Ensure that your network, infrastructure and devices are supported by Office 365 MEET OFFICE 365 SYSTEM REQUIREMENTS
- 54. Enable users to use their Office 365 account to access all applications LEVERAGE AZURE ACTIVE DIRECTORY
- 55. Microsoft can assist you with migrating your users, email and content to Office 365 LEVERAGE FAST TRACK
- 56. Give users ability to view insights so they can make business decisions. Provide Data Scientists ability to create their own dashboards using available data streams ENABLE ACCESS TO ANALYTICS
- 57. Most of us do not want instructions on how to collaborate but that initial introduction to a solution with useful tips helps with adoption. RAISE AWARENESS
- 58. Whether you are working from home, in a small office or an enterprise space, ensure you have a working environment that encourages collaboration amongst teams CREATE COLLABORATIVE WORKSPACES
- 59. Become a bit agile and create experiences using what’s available #hackathon BUILD A PROOF OF CONCEPT
- 60. Depending on your circle of trust and your goal, your new space will have different collaboration & communication features ENGAGE WITH YOUR USERS
- 61. Begin with the right challenge and work towards simple-fast solutions DESIGN SPRINT PROCESS Set the Stage The right challenge and the right team Monday Understand the problem Tuesday Explore ideas to solve the problem Wednesday Choose the best ideas and develop them Thursday Make a prototype Friday Test with customers
- 62. Give you guidance and recommendations to successfully plan and improve Office 365 adoption http://Office365Campaigns.com DOWNLOAD DRIVING OFFICE 365 ADOPTION WHITEPAPER
- 63. Personalize or base the matrixes you leverage on personas that change over time. Office Video Urgency/TimeSensitivity Audience (Internal or External) Skype For Business Call IM Skype Presence Skype for Business Online Meetings Outlook E-Mail OneDrive for Business SharePoint Team Sites SharePoint Intranet Yammer Company Communications Yammer Groups Office 365 Groups Individual OrganizationalGroup Ad-hoc/LowUrgent/High Delve Boards FutureToday MAP YOUR ORGANIZATION’S JOURNEY
- 64. Planning out your strategy for Office 365 and how you will leverage specific features and functionalities DIGITAL WORKPLACE STRATEGY
- 65. There are three common approaches to transitioning to Office 365 PRACTICAL TRANSITION STRATEGIES ENABLE COMMUNICATION ENABLE COLLABORATION ENABLE CLOUD
- 66. Give you guidance and recommendations to successfully measure & share the business impact and value of Office 365 http://Office365Metrics.com DOWNLOAD TO MEASURE BUSINESS IMPACT & ROI OF OFFICE 365 WHITEPAPER
- 67. My twitter handle is @kkhipple, my email is [email protected] & I work @ Thank You! Organizers, Sponsors and You for making this possible. 50+ SharePoint Presentations @ Slideshare.Net/kkhipple When to Use What Whitepaper @ WhentoUseWhat.com Whitepaper Intranets w/ Office 365 @ Office365Intranets.com Whitepaper External Sharing w/ Office 365 @ Office365Extranets.com Message Me On LinkedIn or Email [email protected] SPEAKER | AUTHOR | AWARD WINNING DESIGNER
Editor's Notes
- #2: With Office 365 constantly releasing new functionality, it is becoming difficult to deny the value Office 365 delivers over your current SharePoint on-prem environment. Whether you are completely transitioning to the cloud or are looking to set up a hybrid environment, attend this session to learn practical strategies for transitioning to Office 365. Join Kanwal Khipple as he explores strategies and how Microsoft and many customers are planning to take advantage of Office 365.
- #4: REFERENCE: https://blogs.office.com/2014/11/20/office-365-receives-fedramp-authority-operate-ato-hhs-oig/ The Blanket Purchase Agreement (BPA) is available to any Department of Defense (DoD) Service, agency and mission partner without additional competitive process. We are pleased to announce that Microsoft Office 365 has been granted FedRAMP Authority to Operate (ATO) by the Department of Health and Human Services Office of the Inspector General (HHS OIG). Office 365 is a multi-tenant cloud that includes government specific instances of services such as Exchange Online, SharePoint Online and Lync Online. Government-specific instances of Office 365 services are designated for use solely by U.S federal, tribal, state and local government customers, and Federally Funded Research and Development Centers (FFRDCs). Office 365 has been assessed at a moderate level by a 3PAO (Third-party Assessment Organization) and awarded a FedRAMP ATO from HHS OIG
- #18: REFERENCES Integrating your on-premises identities with Azure Active Directory - https://docs.microsoft.com/en-us/azure/active-directory/active-directory-aadconnect
- #19: REFERENCES What is application access and single sign-on with Azure Active Directory? https://docs.microsoft.com/en-us/azure/active-directory/active-directory-appssoaccess-whatis#how-does-single-sign-on-with-azure-active-directory-work
- #43: REFERENCES Integrating your on-premises identities with Azure Active Directory - https://docs.microsoft.com/en-us/azure/active-directory/active-directory-aadconnect
- #44: REFERENCES What is application access and single sign-on with Azure Active Directory? https://docs.microsoft.com/en-us/azure/active-directory/active-directory-appssoaccess-whatis#how-does-single-sign-on-with-azure-active-directory-work