principles and function of management.pptx

 “Management is the process of designing and
maintaining an environment in which individuals working
together in groups, efficiently accomplish selected item”
 “Management is the process of getting things done, through &
with people in organization”

"Management is a distinct process consisting of planning,
organizing, activating and controlling to determine and
accomplish the objectives by the use of people and resources."-
G.R. Terry
DEFINITION OF
MANAGEMENT
"To manage is to forecast and plan, to organise, to command, to
co-ordinate and to control."
- Henry Fayol
"Management is simply the process of decision making and
control over the action of human beings for the express purpose
of attaining pre-determined goals."
- Stanley Vance

Koontz and O'Donnell explained five functions of
management. They have become widely accepted
functions of management everywhere. They are
Planning
Organizing
 staffing
 directing and
 controlling.
5 FUNCTIONS OF MANAGEMENT

Planning is deciding in advance
what to do, how to do
 why to do
where to do and
 who will be responsible for doing is planning.
Definition
"Planning bridges the gap from where we are to where we
want to go. It makes it possible for things to occur which
would not otherwise happen"
- Koontz and O'Donnel.

Importance of Planning
Planning provides directions
Planning reduces the risks of uncertainty
Planning reduces overlapping and wasteful
activities
Planning promotes innovative ideas
Planning facilitates decision making
Planning establishes standards for controlling
Features of planning
Planning focuses on achieving objectives
Planning is a primary function of management
Planning is pervasive
Planning is continuous
Planning is futuristic
Planning involves decision making
Planning is a mental exercise

Planning Process
Setting objectives: Objectives may be set for the entire organization
and each department or unit within the organization.
Developing premises: Planning is concerned with the future which is
uncertain and every planner is using conjuncture about what might
happen in future.
Identifying alternative courses of action: Once objectives are set,
assumptions are made. Then the next step would be to act upon
them.
Evaluating alternative courses: The next step is to weigh the pros
and cons of each alternative.
Selecting an alternative: This is the real point of decision making.
The best plan has to be adopted and implemented.
Implement the plan: This is concerned with putting the plan into
action.

Division of work into functions and sub-functions,
grouping of activities that are closely related in their
nature, assigning of duties and responsibilities to the
employees and finally delegation of authority and power to
each employee or the group to discharge their duties
accordingly are the processes come under the function of
management organizing.
"Organization is the process of identifying and grouping
of the works to be performed, defining and delegating
responsibility and authority and establishing
relationships for the purpose of enabling people to work
most efficiently".
- Louis A. Allen
Definition

Importance of Organizing
Organizing helps Organizations to reap the benefit of
specialization.
Organizing provides for Optimum utilization of
resources.
Organizing helps in Effective administration.
Organizing channels for Expansion and growth.
Organizing achieves co-ordination among different
departments.
Organizing creates scope for new change.

Organizing Process
Division of work: The first process of Organizing includes
identification and division of work which shall be done in accordance
with the plans that are determined previously.
Departmentation: once the work of identifying and dividing the work
has been done those are similar are to be grouped.
Linking departments: When the process of departmentation was
completed, linking of departments has to be done so that those
departments operate in a co-ordinated manner which gives a shape
to overall organization structure.
Assigning Duties: On completion of departmentation process
assigning duties i.e. defining authority and responsibility to the
employees on the basis of their skills and capabilities has to be
done, which in consequence magnifies efficiency with regard to their
work.
Defining hierarchal structure: Each employee should also know from

Directing is nothing but guiding and leading the
people in an organization. It is not just giving
instructions by a superior to the sub-ordinates but
also is a process of supervising, guiding and
motivating the latter to achieve the organizational
goals.
"Activating deals with the steps a manager takes to get
sub-ordinates and others to carry out plans".
- Newman and Warren.
Definition

Importance of Directing
Direction initiates actions to get the desired results in an
organisation.
Direction attempts to get maximum out of employees by
identifying their capabilities.
Direction is essential to keep the elements like Supervision,
Motivation, Leadership and Communication effective.
It ensures that every employee work for organisational goals.
Coping up with the changes in the Organisation is possible
through effective direction.
Stability and balance can be achieved through directing.

In the simplest terms, staffing in management is
‘putting people to jobs’.
"Staffing is the function by which managers build an
organisation through the recruitment, selection, and
development of individuals as capable employees"
- McFarland
Definition
Importance of Staffing
Filling the Organisational positions
Developing competencies to challenges
Retaining personnel - professionalism
Optimum utilisation of the human resources

Staffing Process
Analyzing Manpower requirements: It is making an
analysis of work and estimating the manpower
requirement to accomplish the same.
Recruitment: It is identifying and attracting capable
applicants for employment. it ends with the submission of
applications by the aspirants.
Selection: It is choosing the fit candidates from the
applications received in the process of recruitment.
Placement: This may be on probation and on successfully
completion of the same the candidate may be offered
permanent employment.
Training and Development: It is concerned with imparting
and developing specific skills for a particular purpose.
Performance Appraisal: Systematic evaluation of
personnel by superiors or others familiar with their
performance so as to rank employees to ascertain their

It is the process that ensures whether the resources are
obtained and used efficiently in achieving the
organizational objectives
"Controlling is determining what is being
accomplished - that is, evaluating performance and, if
necessary, applying corrective measures so that
performance takes place according to plans".
- Terry and Franklin.
Definition

 75,77,96,A8,C5,C8
 Attendance on -july 2024
 Attendance on -july 2024

principles and function of management.pptx

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