Project Closure Report
- 1. Project Closure Report MGMT 180 – Principles of Project Management Submitted: December 12th, 2012 Project Team: Time-Ex. Project Objective: Transportation of the Men’s Brazil Football Team Adam Edwards Aneesh Maredia Gurjot Kaurnagra
- 2. ProjectClosure Report 2 Transition Plan Executivesummary: The transitionplanwill includethe release of stakeholdersinvolvedinthe contractwithLondon transit,and the schedule teamdevelopedbyourHR specialist.Those stakeholdersinvolvedwithLOCOG will be ina transitionstage forfuture projectsassignedbythe LOCOG. TransitionApproach: The transitionapproachwill startwiththe transitionof the projectsHumanResourcesteam, whichincludesthe transportationoperationsteam, andthe transportationscheduling team. The transitionwill alsoinvolve collectingreportsaboutthe progressof the projectduringexecutionphase in relationtothe projectplan.Staff will be scaleddownduringtransitionasthe Londontransitcontract expiresatprojectclose.The stakeholdersinvolvedfromLondonTransitandourprojectsscheduling teamwill adjournfromthe projecttotake onother projectssimilarinnature.Stakeholdersfromthe projectinvolvedwithLOCOGwill be advisedonnew projectswithinthe organizationrelatedtothis project. TransitionTeamOrganization: Last Name FirstName Organization Role Roles in Transition Zynx John LondonTransit NavigationExpert New Contractor Locke Allen LOCOG Venue andTransport Security Transition Martian Dylan LOCOG TransitOperationsManager Transition Gloden Jennifer LOCOG Schedule Rep. Transition Court Steven LOCOG AccountingRep. Transition Steel Jason LondonTransit Road Maintenance Rep. New Contractor Stevens Emily OlympicVenues ParkingManager New Contractor Menezes Mano OlympicGames Team Coach New Contractor Taris Kayla LOCOG LocationsOfficer Transition Jain Mohit LondonTransit HighwayExpert New Contractor Knob Alexander LOCOG Sponsor Transition Shan Michel LondonTransit Mechanical Engineer New Contractor Wonderland John LondonTransit Wirelesscommunication Operator New Contractor Bell Ray LondonTransit CustodianManager New Contractor Main Ken OlympicVenues Luggage Maintainers New Contractor Henesy Mike LondonTransit Bus driverRep. New Contractor Holland Donald LOCOG AthletesVillage Designer Transition Bin Tom LondonPolice Department LondonTrafficPolice Constable New Contractor Trades Jack LOCOG Human ResourcesManager Transition
- 3. ProjectClosure Report 3 Ingrid Lilly LOCOG Office Administrative Rep. Transition Edwards Adam LOCOG ProjectManager Transition Maredia Aneesh LOCOG AssistantProjectManager Transition Nagra Gurjot LOCOG AssistantProjectManager Transition User Accountsand Passwords: User accountsfrom this projectwill be transitionedtothe systemadministratorof the LOCOG. The schedulingdepartmentof thisprojectwill administerarecord of all accounts that are to be transitionedorhave beendisabled.Thisreportwill be approvedbythe projectmanager. Knowledge Management Knowledgefromthisprojectshouldbe handedtoincumbentstaff throughthe LOCOGto new contractors of similarprojects.The LOCOGwill store informationfromthisproject,suchasquality reports,riskregisters,and communicationregisterstobe usedina file relatedtofuture projectsof the same topic.LOCOG has a staff that keepsandmanagesthese files;we willmake sure theyhave the properand requireddocumentation.Thisknowledge shouldbe usefulforourprojectsstakeholders involvedinthe LOCOG,astheymay use the knowledge astemplatesforfuture projectsuccess. Closeout Report LessonsLearned: -ContingencyPlansforsicknessesorlossof workersare a great additiontoservice andmaterial contracts -The variousotherprovidersof transportationshouldall be checkedfirstbefore consideringthe use of the city’smaintransportationsysteminthe citythe projectwill take place - There mayneedto be more than one meetingonstakeholdersandtheircultural relevancies,inwhich there ismore emphasisontheirinput - It isimportantto developthe teamasa whole,especiallyinprojectswhere theremaybe more than one skillssetdepartmentof humanresources -The riskregisterof thisprojectshowshow itis importantfora projectmanagerto be skillful with implementingchange requeststoavoidprojectfailure orstakeholderdissatisfactioninthe project.
- 4. ProjectClosure Report 4 PostProjectReview: Our projectmetthe requirementsandransmoothlyforthe most part.We were laterthan expectedontwopick-uptimes,butthiswaspartiallybecause of faltering communicationsfromthe LocationsOfficer,andalsoan emergencythatoccurredwithone of our busdrivers.Anotherbusdriver was summoned,andwe were only20minslate on the pick-up.Ourschedulingteamkeptourproject and customersupto date on contingencyplans,andusedone of the back upplansto assure the project wouldnotbe hindered.The busdrivermade a quick recovery,andour substitute driverwasallocated back to Londontransit.The Brazil Team managerwaspleasedwithourquickaction,andthe teamdid not mindthe wait,as theyusedsome extratime tocelebrate andvisittheirfans. ProjectAcceptance: Role Name Signature Date Sponsor ProjectManager Team Member Team Member SubjectMater Expert OtherStakeholder ProjectManager: I herbyrelease projectresourcesandensure thatall tasksof the Managing and Planningof the Transportationof the Brazil Men’s Football Teamforthe 2012 OlympicGameshave beencompleted.