Project evaluation

Project evaluation refers to the systematic investigation of an object's worth or
merit. The methodology is applied in projects, programs and policies.

Evaluation
Means collecting,analysing and sharing information
about your project.

Purpose
Of project evaluation.

The purposes of project evaluation are to
improve the quality of services, to ensure
value for money, and to prioritise proposed
capital projects.

Which
Projects should be evaluated?

All capital projects, including fixed capital
expenditure, plant and equipment, and capital grants
and subsidies, should be subject to evaluation,
commensurate with the level of investment, to
provide the necessary information to decision-
makers.

Major purpose of project evaluation is to
improve value for money, the cost of project
evaluation must be balanced against the benefits
of improved decision making.
Key clients and stakeholders (e.g. departmental
management, Treasury) should be consulted on a
periodic basis to ensure the evaluations are
relevant to client needs and to avoid unnecessary
costs and delays.

Project evaluations for major capital
projects, to be funded from a department’s
capital base and to commence in the next
financial year, should be completed by the
start of the annual Budget process. The
evaluations should be completed
sufficiently in advance of the Budget
process to allow the necessary time for
review. This applies especially where there
are contentious issues.

An analysis of the social impacts of a
capital project provides information,
such as distributional effects, which
are not included in an economic
analysis but may be needed for
decision-makers in assessing the
desirability of projects.

● result in significant distributional shifts in costs and
benefits between and within communities;
substantially affect employment, trade, private sector
or other levels of government etc;
cause disproportionate disadvantage to a particular
sector;
provoke appreciable community concern;
require changes in government policy and direction.

The environmental analysis may
include a preliminary review to
determine the extent and nature of the
environmental issues and whether
further investigation is needed,
followed by a detailed environmental
impact statement commensurate with
the significance of the environmental
issues and the project.

Check
The progress of your report.

Collect
Information for final report.

How
Can i evaluate my project?

❏What is the problem i am trying to
solve?
What is needed for change to
happen?
What do i plan to make change
happen?
What results i expect my project to
reach?
How can i evaluate the progress?

What type of
information i need to
collect?

Informati
on you
already
have.
Informati
on you
need to
collect.
Total
evidence

●
Project proposal
Program of the project
Abstracts of activities
List of participants
Administrative documents
Fund documents

You need to collect
INFORMATION

Quantitative information
Number of activities
Number of participants
Number of resources used
Number of meetings held

DIFFERENCE BETWEEN PROJECT EVALUATION
AND MONITORING.

Continuous improvement
mechanism
Succeeding projects would
be made less stressful
Clears any
misunderstandings or issues
Advancement of future

FACILITATOR
Make the required arrangements for the
meeting
Orients the participants about their duties
Reviews any material submitted before
the meeting
Establishes the guidelines for judgement

Help members of the group to
maintain effective working relationship
Jot down points of the entire session
Distributes project report to the team
members and to those who are

HOW TO RUN A POST
PROJECT MEETING

Gather data
# Project results
# Schedule performance
# Resource expenditures
# Problems that arose during the project
# Changes during the project in objectives, schedules, and
budgets
# Unanticipated occurrences or changes in the environment
during the project
# Customers’ satisfaction with the project results
# Management’s satisfaction with the project results

ISSUES TO ADDRESS
# Did you accomplish all the project objectives?
# Did you meet the project schedule?
# Did you complete the project within budget?
# With regard to problems during the project
* Could you have anticipated and planned for them in advance? If
so, how?
* Did you handle them effectively and efficiently when they arose?
# Did you use the organization’s project-management
systems and procedures effectively?

TO GET A
CONSTRUCTIVE
FEEDBACK

# Invite the right people
# Declare at the beginning of the meeting that
it’s supposed to be a learning experience rather
than a finger-pointing session
# Encourage people to –
* Identify what other people did well
*Examine their own performance and see how they
could’ve handled situations differently

Identify items that were effectively done
Identify the areas to be improved
Identify items that were broken : which
requires rethinking and complete repair
Decide action plans : according to the
feedbacks
Maximum participation

Private meetings prior the
meeting ,to ensure proper follow up of
certain ground rules
VOTING : provides complete review
and maximum participation
Praisals on excellent parts
Jot down every single detail
Submit the report to senior

Avoiding same mistakes
Inclusions of new government
priorities, strategies and initiatives
Contributing to organizational
growth

ILLUSTRATION FOR
A POST PROJRCT
REVIEW

Project evaluation

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