Project management-Report
- 1. Project Management Final Project Report For Construction of a House Foundation University Rawalpindi campus Submitted To: Ma’am Zaib Submitted By: Falahta Bin Rashid Rehab Butt Osman Ahmed Hassaan Tariq Syeda Kanwal Noreen
- 2. 2 Contents Project Purpose..................................................................................................................................4 Brief Description of Project..............................................................................................................4 Project management plan ...............................................................................................................4 Life cycle....................................................................................................................................4 Stakeholder Analysis.......................................................................................................................4 Stake holder management strategy..................................................................................................4 Project Charter...................................................................................................................................5 Opportunity....................................................................................................................................5 Goal...............................................................................................................................................5 Objectives ......................................................................................................................................5 In Scope .........................................................................................................................................5 Triple constraint.............................................................................................................................5 Core Team Members.......................................................................................................................6 Scope Management plan.....................................................................................................................6 Collecting requirement....................................................................................................................6 Defining scope................................................................................................................................7 Product Scope Description ..............................................................................................................7 Deliverables....................................................................................................................................7 Scope Acceptance Criteria...............................................................................................................7 Scope Exclusions.............................................................................................................................8 Work Break down Structure (WBS) ..................................................................................................9 Decomposition............................................................................................................................9 Cost Analysis....................................................................................................................................11 Estimated Budget.........................................................................................................................11 Project Time Management Process....................................................................................................11 Defining Activities:........................................................................................................................12 SequencingActivities: ...................................................................................................................12 Network Diagram.............................................................................................................................12 Estimating Activity Resources:.......................................................................................................13 Expert Judgment...........................................................................................................................13
- 3. 3 Estimating Activity Duration..........................................................................................................14 Analogous estimation ...................................................................................................................14 Developing the Schedule...............................................................................................................15 Controlling the Schedule: ..............................................................................................................16 Schedule ManagementApproach..................................................................................................16 Risk management strategies..............................................................................................................17 Identifying risk..............................................................................................................................17 Brainstorming...............................................................................................................................17 Risk Register.................................................................................................................................17 Probability/Impact Matrix .............................................................................................................19 Risk Break down Structure.............................................................................................................19 HR Management plan.......................................................................................................................21 Roles, Responsibilities, and Authority of project team:....................................................................21 Project Communication Management Plan ........................................................................................21 Plan Communication.....................................................................................................................21 Stakeholder Management Strategy................................................................................................21 Channel of communication............................................................................................................22 Communication Technology..........................................................................................................22 Communication within the project team........................................................................................22 Conclusion .......................................................................................................................................23
- 4. 4 ProjectPurpose The purpose of this project was to analyze project in the light of terms of managing project. Creating a newly furnished house in the allotted budget. Brief Description of Project The main aim of this company is to fulfill the needs of our customers. Recently we signed a contract with Mr. Tariq for the construction of their house located in DHA 2 Islamabad. He floats the tender about the new construction house with the specific requirements. He choose our company based on our past history and providing reasonable packages. The duration for this project is 1 year including basement. The cost for construction of the house is 1 core fifty nine lacs forty eight thousand and the cost of land is 1 core so grand total cost is 2 core fifty nine lacs and forty eight thousand. All these things are included in contract paper. Project management plan Life cycle Total duration 1 year Start 1st Jan End 15948027 31 Dec Initiation 1st Jan- 31 Jan (1month) Planning 1nd Feb- 31 Mar (2months) Execution 1st Apr- 25 Nov (8months) Monitoring and control M&C for whole execution Closing 1st Dec- 31 Dec (1month) Stakeholder Analysis Stakeholder name Role Involvement priority impact Usman/Majeed Customer High Main Positive A.G supplier Supplier Medium Main Positive M&S Builders Contractor Medium Main Positive Hassan Tariq Project manager Very high Main Very positive Stake holder management strategy
- 5. 5 Use to increase support of stakeholders by giving them information about project: Stakeholder name Information given to the stakeholders Usman/Majeed Monthly progress of the project. Project performance. Information about the risks involved in project. A.G supplier Monthly progress of the project. Project performance. Information about the risks involved in project. ProjectCharter Opportunity Construction of a house with state of the art technological innovative ideas and solutions that could be brought in the present era of modern home construction. Goal To improve the usual construction methods of house building so that humanity can develop new aspects of constructing houses in an efficient way. Objectives Construct basement Implement the project in the given budget Make amendments where necessary In Scope Identify time required for each floor. Analyze it challenges and design the alternatives. Triple constraint The triple constraint consists of time, scope and cost. The objective of this project is to achieve the triple constraint. Our 1st focus in this project is to complete the construction within one year as mentioned in the contract. For this purpose we construct a table and distribute our project phases in different months.
- 6. 6 Initiation 1st Jan- 31 Jan (1month) Planning 1nd Feb- 3o Mar (2months) Execution 1st Apr - 25 Nov (8months) Monitoring and control M&C for whole execution Closing 1st Dec- 31 Dec (1month) The 2nd focus is to achieve the target with in given budget and for this purpose the cost for different material is already estimated so that we would not exceed from the given budget. The estimated budget is 14,365,047 and in these 14,365,047 all procurement will done in future for the 1 canal house with basement, ground and 1st floor. The 3rd important factor in this project is scope identification. Scope of this project is to construct house with in given time and budget. Scope tells about the requirement of the project. Like in our project different dimensions are mention in scope statement for example, Number of rooms 15 Number of kitchens 3 Number of bath rooms 12 Loan 1 Terrace 1 Garage 1 Other than this information the time taken to complete these is also mention in the scope statement. We will try to not exceed from our scope and finishing the project with in the time and costing limit. Core Team Members Syeda Kanwal Noreen (Team Leader) Rehab Butt (sub-ordinate) Sheikh Hassan Tariq (sub-ordinate) Muhammad Osman (sub-ordinate) Muhammad Flahta Bin Rashad (sub-ordinate) Scope Managementplan Collecting requirement
- 7. 7 By using various tools and techniques i.e. face to face meeting and interview the requirements has been collected as follows: Stakeholders Requirements Criteria Mr. Majeed Customer Project to be completed on time Customer satisfaction, project execution with good utilization of monetary and other type of resources in the form of time and human resource W & S construction Satisfy customer by providing good result -------------- Vendors/suppliers Supply things on time and get money -------------- Hassan Tariq Project Manager Project to be completed on time with the full utilization of material and human resource. Success of the project as a whole and project completion on time with excellent utilization of resource. Also the end product with acceptance from the customer Defining scope Product Scope Description To construct a high-quality, custom home within one year at cost not to exceed Deliverables • A 2,200-square-foot, 2½-bath, 3-bedroom, finished home. • A finished garage, insulated and sheet rocked. • Kitchen appliances to include range, oven, microwave, and dishwasher. • High-efficiency gas furnace with programmable thermostat Scope Acceptance Criteria A set of conditions that is required to be met before deliverables are accepted.
- 8. 8 Scope Exclusions 1. The home will be built to the specifications and design of the original blueprints provided by the customer. 2. Owner responsible for landscaping. 3. Refrigerator is not included among kitchen appliances. 4. Air conditioning is not included but prewiring is included. 5. Contractor reserves the right to contract out services. 6. Contractor responsible for subcontracted work. 7. Site work limited to Monday through Friday, 8:00 A.M. to 6:00 P.M Roles and Responsibilities Mr.Majeed Investor/Sponsor Approve or deny scope change requests as appropriate Evaluate need for scope change requests Accept project deliverables Hassan Tariq Project Manager - Measure and verify project scope - Facilitate scope change requests - Facilitate impact assessments of scope change requests - Organize and facilitate scheduled change control meetings - Communicate outcomes of scope change requests - Update project documents upon approval of all scope changes Kanwal Noreen Team leader - Measure and verify project scope - Validate scope change requests - Participate in impact assessments of scope change requests - Communicate outcomes of scope change requests to team - Facilitate team level change review process Osman ahmed Team member - Participate in defining change resolutions - Evaluate the need for scope changes and communicate them to the project manager as necessary
- 9. 9 Rehab butt Team member - Participate in defining change resolutions - Evaluate the need for scope changes and communicate them to the project manager as necessary Work Break down Structure (WBS) The techniques used to break the mage task in to small sub task. For this decomposition techniques is used which is as follow: Decomposition Breakdown project deliverables into smaller, more manageable components is called decomposition. Breakdown should not be done until the cost and schedule for the work can be reliably estimated. The level of detail for work packages will depend on the size and complexity of the project. We would break each big checkpoint of the blueprint into smaller parts so that each milestone is completed in the shortest available time as given in the project details. The tasks have been divided into sub tasks and modules. Example, Design is breakdown into inner and outer categories. Utilities into plumbing, electrical. This also helps in keeping track record or progress of how much work is completed at a specific time and weather we are behind the schedule or not. Work breakdown structure is as follow:
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- 11. 11 CostAnalysis The material was procured by us, so this aspect was highly economical as we searched various markets for the best and economical material. The cost of different facts of house are as under: Work Quantity Per unit cost Cost (PKR.) Pluming material Concrete rods Paint Flooring material Electrical equipment Kitchen wear Sanity wear Glass windows Cement Bricks Labor 18 ton 25 buckets 1200 all appliance 2 sets 8 sets 74 3000 bags 1,50,000 73000 1800 1940 _____ 2,50,000 Rs. 2,00,000 Rs. 780 Rs. 480 Rs.8 "Rs794,000.00" "Rs316,000.00" "Rs420,000.00" "Rs 045,000.00" "Rs2,328,892.00" "Rs15,00,000.00" "Rs. 5,00,000.00" "Rs32,000.00" "Rs57720.00" "Rs1,673,500.00" "Rs14,40,000.00" "Rs12,00,000.00" Total Cost Human ____ ____ 14,078,027 1870,000 Reserve ___ ___ 100,000 Total Price ___ ____ 7,84,000 Estimated Budget In this project keeping all expenses in mind I can say that the estimated budget require for this project is 2 core 78 lacs including the cost of land ProjectTime ManagementProcess
- 12. 12 Figure 1 the Time Management Process In order to ensure timely completion of projects, there are six planning activities: Defining Activities: Activity definition was used to identify the specific work packages which must be performed to complete each deliverable. Activities performed as a part of this construction project includes: Foundations: clear site, excavate, and pour concrete. Structure: brickwork, plastering, floor, window/roof frame, glass, doors and windows. Electrics: power points, lights, TV sockets. Plumbing: radiators, PVC. Finishing: window silts, looks & handles, skirting boards, wood works, decorating. Construction complete. Sequencing Activities: Activity sequencing was used to determine the order of work packages and assign relationships between project activities. Sequencing of activities performed as a part of this construction project include: 1. Pre-construction 2. Construction starts 3. Foundation 4. Construction of concrete columns 5. Construction of internal/external walls 6. Construction of roof 7. Mechanical and electrical works 8. Paint/polish the house 9. Handover works. Network Diagram
- 13. 13 A schematic display of the logical relationships among project activities and sequencing of project activities. Activity on Arrow technique was used in this project as to communicate with the contractor easily. Estimating Activity Resources: The process used for estimating the type and quantities of material, people, equipment and supplies required to perform each activity. The techniques adapted for identification of resources are as follow: Expert Judgment Experts are those individuals or group who possess specialized knowledge or training in a particular area. In project management, experts are either part of the project (i.e. project manager) or involved (i.e. stakeholders) in project processes. Type of resource Requirement Human resource For all activities human resource is required to make the project team and to utilize labor for project. Include daily wage labors and other contractor expenses.
- 14. 14 Software resources Required for designing the house such as 3D mapping software. Transportation resources Required for material delivery purposes such as truckloads of cement, sand, bricks. Materials Materials required include cement, bricks, sand, and gravel. Equipment Machinery required for completion of processes such as mixing of cement or ground breaking. Estimating Activity Duration Activity duration estimating will be used to calculate the number of work periods required to complete work packages. The techniques adapted for estimation of duration are as follow: Analogous estimation Analogous estimation was used of a similar past project to estimate the duration of our current project. Activities durations performed as a part of this construction project consisted of: Activity Duration estimate (days) Pre-construction arrangements 01Jan - 20Jan (20 days to go) Start of construction works 21Jan - 28Feb (59 days to go) Completion of foundation & start of wall/column construction 01Mar - 15Mar (74 days to go) Completion of wall and columns 16Mar - 10Apr (100 days to go)
- 15. 15 Completion of roof 11Apr - 30Apr (120 days to go) Building is ready for fitting 01May - 31May (151 days togo) Completion of construction project 01Jun - 30Jun (181 days to go) Developing the Schedule Was used for analyzing activity sequences, activity resource estimates, and activity duration estimates to create the project schedule. Important tools and techniques include Gantt charts, critical path analysis, critical chain scheduling, and PERT analysis. Schedule to be developed as part of this construction project consists of a Gantt chart including milestones and tasks list. The techniques adapted for developing the schedule are as follow: GANTT CHART Figure 3 the list of milestones for construction project
- 16. 16 Figure 4 the task list for construction project Controlling the Schedule: Used for controlling and managing changes to the project schedule. Therefore different aspects must be integrated into the schedule controlling: "the current status of the project schedule" Currently the project is just completed and is delivering to the expectations of stakeholders. "the factors that create schedule changes” o E.g. an expansion in project scope will increase the work of the project, which will affect both the project costs and the project schedule. o "the actual changes as they occur" o none Schedule Management Approach Project schedules will be created starting with the deliverables identified in the project’s Work Breakdown Structure (WBS). Activity definition was used to identify the specific work packages which were performed to complete each deliverable. Activity sequencing was used to determine the order of work packages and assign relationships between project activities. Activity duration estimating was used to calculate the number of work periods required to complete work packages. Resource estimating was used to assign resources to work packages in order to complete schedule development. Once a preliminary schedule was developed, it was reviewed by the project team and any resources tentatively assigned to project tasks. The project team and resources agreed to
- 17. 17 the proposed work package assignments, durations, and schedule. Once this was achieved the project sponsor reviewed and approved the schedule and it was then base lined. Risk managementstrategies Project risk management is the art and science of identifying, analyzing, and responding to risk throughout the life of the project and in best interest of meeting the projects. Our project is inherently risky but, it is argued, is less technically complex than projects in industries such as software, defense and engineering. This is because it is simply about using specialists in design and construction to produce a project within a specified timescale. Identifying risk It is the process of understanding what potential events might hurt our project. The technique use in order to identify the risk is as follow: Brainstorming In this method we will have a group allocated to give us certain ideas on how to overcome our risk factors or to find a solution to these specific problems. Every single person participates in it and share us with the ideas. An experienced facilitator is set in order to set the brain storming session occurred. Risk Register After we are done with risk identification process we will make risk registers which need identified risks and the other information. This is a document used to display in a table or spread sheet format:
- 18. 18 Identificatio n number Risk ranki ng Risk name Risk description Risk category Risk root Probabili ty Impact RR15 1 Raw material Lack of raw materials Constructio n Inflation Low High RR16 2 Resources Insufficient resources from conveyance Constructio n Due to long distance High Low RR17 3 Technology Advanceme nt in technology Technology Introduction of new technology Low High RR18 4 Design Design changes required or not agreeable Design Design of the house Low High RR19 5 Workers Lack of team working Human resource department Unavailabilit y To pay them according to their requirement’ s Low High
- 19. 19 Probability/Impact Matrix In this we will list the risks and then label each one as high, medium or low in terms of its probability of occurrence and its impact if it did occur. Risk Break down Structure
- 20. 20 Technical Unrealistic goals Poor control Technology Organization Design Inaccuracy Superficiality Incompleteness Updated documents Economic risk Financing conditions Economic politics Prices, taxes Currency value Natural risk Earth quakes Fires Foundation Climate Risk break down structure
- 21. 21 HR Managementplan Roles, Responsibilities, and Authority of project team: Role: Authority: Responsibility: 1. Mr. Hassan Tariq (Project Manager). 2. Ms. Kanwal Noreen (Team Leader) 3.Miss Rehab Butt (Human Resource Manager) 4.Mr Osman Ahmed (Finance manager) 5. Mr. Falahta (Quality manager) 1. Has the authority to do change in project management plan. 2. Will lead the team. 3.Has a authority to oversee the work of labors 4. Has a authority to check the cost of every task 5.Has a authority to check the quality of materials used in construction 1. Will monitor the whole work and guide the team about any difficulty. Also make sure that all the tasks performed are within budget. 2. Show all results to the project manager and solve issues between team members. 3.Will give reports to the higher authority 4.Will record all balances against costs 5.If any change will occur he will report to the team leader ProjectCommunication ManagementPlan Plan Communication. It is the process of ascertaining the project stakeholder’s information needs and defining appropriate communication approach. Stakeholder Management Strategy Stakeholder name Information given to the stakeholders PM Team Forthrightly progress of the project Project progress
- 22. 22 Risk assessment Muhammad Ayub Supplier Forthrightly progress of the projects Project update Shortfall, If any Channel of communication The analysis of the communication requirements determines the information needs of the projects stake holders Stakeholders Communication schedule Medium PM Team Forthrightly Face to face/telephone Suppliers Forthrightly Face to face M&S Builders Forthrightly with project manager Face to face Usman/Majeed Forthrightly Face to face/telephone Communication Technology Different medium of communication technologies used for this project: cell phone Convo jera Communication within the project team
- 23. 23 The project team will have face to face discussion with the team leader. The team leader will interact with the project manager through meetings and cell phones. The project manager will bring the cost and schedule performance to M&S builders CEO. PM Team is not informed about cost analysis and will remain within the project team. Conclusion The project has been successfully completed on May25th, 2015, through various phases the project is initially approved form the sponsor then contractor started purchasing raw material and implemented work according to schedule. This project is formulate in presence of contractor, so there is are least changes in the whole process. Overall the project cost is within the estimate i.e. 2 core 78 lacs, and within the time span along with completing all the scope required. Hence, the project is successful completed.