Project report-format by vishal

Format of
Project Report
(With general guidelines on how to write a
Project Report)
(For the students of PGP)

Consult your Guide from time to time, as well as whenever necessary,
carry out suggested changes by your guide and then proceed for next
step.

 take signatures of your project guide as required on your progress
Do
report sheet.

 not include in the report the text printed in the BLUE INK. These
Do
are simply instructions or guidelines to be used while preparing the
report.

Work regularly with commitment and ensure you are following
Project Report Activity Completion Schedule and avoid last minutes’
hustle.

MIT College of Management (MITCOM), Pune

A PROJECT REPORT
ON

(Title of the project report in CAPITAL)

SUBMITTED TO
MAEER’s MIT COLLEGE OF MANAGEMENT (MITCOM)
BY

(Name of the student in CAPITAL)
Roll No.
Batch No.

IN PARTIAL FULFILLMENT OF
POST GRADUATE PROGRAM (PGP)

MONTH, 200X-0Y

MAEER’s MIT COLLEGE OF MANAGEMENT (MITCOM)

PUNE

Table of C O N T E N T S
Chapter No. Title Page No.
Declaration from student iii
Certificate from iv
Company/Organisation
Certificate from Guide v
Acknowledgement vi
Chapter Scheme vii
List of Tables viii
List of Graphs ix
List of Charts x
List if Abbreviations, if any xi
Executive Summary xii
I Introduction Approx No. of Pages. 10 -15
1.1 Background of the study
1.2 Background of the topic
1.3 Company profile
1.4 Statement of the problem
1.6 Need of the study
1.5 Scope of the study
1.6 Objectives of the study
II Research Methodology Approx No. of Pages. 05-07
2.1 Research design
2.2 Primary data
2.2 Secondary data
2.3 Sample design
2.3.1 Population
2.3.2 Sample size
2.3.3 Sampling method
2.4 Method of data collection
2.4.2 Instrument for data collection
2.4.3 Drafting of a questionnaire
2.4.4 Testing of Questionnaire / Pilot
survey
2.5 Field work
2.6 Data- analysis techniques
2.7 Limitations

III Data Processing and Analysis Approx No. of Pages. 20-25
IV Findings Approx No. of Pages. 02-03
V Conclusions Approx No. of Pages. 01-02
VI Recommendations Approx No. of Pages. 01-02

Bibliography
Appendices / Annexure
A Questionnaire/(s), if any
B List of contacts, If any
C The technical details of sampling
plan, if any.
D Technical literature related to the
study, if any.
E Others, if any

DECLARATION

I, Mr. /Ms.

hereby declare that this project report is the record of authentic

work carried out by me during the period from ----------to -----and

has not been submitted to any other University or Institute for the

award of any degree / diploma etc.

Signature
Name of the student

Date

CERTIFICATE FROM THE COMPANY/ORGANISATION

(On the letterhead of the Company/ Organisation, given
and signed by the concerned authority in the Company /
Organisation where student has done the Summer Training.
It should also have Company/ Organisation Seal /Stamp.)

CERTIFICATE

This is to certify that Mr. / Ms.-------------------------------------- of
MAEER’s MIT College of Management (MITCOM) has
successfully completed the project work titled ---------------------
--------------- in partial fulfillment of requirement for the
completion of PGP course as prescribed by the MAEER’s
MIT College of Management (MITCOM).

This project report is the record of authentic work carried out
by him/her during the period from ------- to -------.
He/She has worked under my guidance.

Signature
Name
Project Guide (Internal)
Date:

Counter signed by

Signature
Name
Director
Date:

ACKNOWLEDGEMENT

(To be written and signed by the individual student. Name
and designation of the Project Guide (Internal) and
Company/ Organisation Guide should be written correctly)

Chapter Scheme
(To be written sequentially as they appear in the text)
Chapter No. Title Page No.
1
2
3
4
5
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n

List of Tables
Table No. Title Page No.
1
2
3
4
5
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n

List of Graphs

Graph No. Title Page No.
1
2
3
4
5
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n

List of Charts

Chart No. Title Page No.
1
2
3
4
5
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n

List of Abbreviations
(To be written alphabetically)
Abbreviation Full form

EXECUTIVE SUMMARY

Normally it should not be more than 250 words.

Write in brief about the Objectives of the study, Research
methodology used, Major findings, conclusions and
recommendations.

Chapter – I

Introduction, Importance and Significance

1.3 Company Profile

The rule of thumb is to include what is relevant with the project on
hand.

Normally it should include:
Name, Location and address of the Company, type of the Organisation,
type of Industry, Organizational set up, Products /Services, Annual
turnover, Number of employees, future plans etc.

For Project dealing with Marketing aspects:
Product: uses, prices, Brands, Present market share, After sales
service, Major competitors, Major markets, Customers‟ profile,
Distribution channels , Advertising/Promotion strategy, Product Life
Cycle and present stage, Positioning and Branding, Segmentation,
Marketing control system, Organizational set up, Marketing strategies,
future plans, if any, .etc.

For Project dealing with Human Resource aspects:
Culture, Values/ethical values, Mission, Organizational set up,
Number of employees, Job profile and responsibilities, Corporate
Social Responsibly, HR practices followed (Recruitments and selection
strategies, composition policies, and fringe/ non monetary benefits,
appraisal, growth prospects, retention policies, career prospects,
succession planning etc).

For project dealing with Financial aspects:
Financial performance in terms of abridged financial statements for
current and preceding year/(s)( may be a published data), Important
ratios: liquidity, profitability, solvency ( may be given in tabular
form, no need of showing calculations), Important Auditor
Comment/(s), if any, Information regarding corporate governance or
CSR, Corporate Social Responsibility : ( may be found in the Annual
Report), Funding structures ( i.e. Share Capital and Debt Capital
composition), Market price of shares in case of a listed company,
Comparative data of 52 weeks‟ high/ low and ratio to book value of
shares plus price earning (PE), multiple. Land mark developments in
the Company like mergers/acquisitions, technology tie-ups/ new
issues etc.

For project dealing with Systems aspects:
Scope of the system (Basically computerization of various activities
related to business functions.), Existing systems with the scope for the
improvements in the current business: clerical / human errors, paper
work, security, generation of reports, unstructured /unmanageable
data,
Objective:
(i) System Specific- Analysis & Design.
(ii) General Business Analysis.

where it should cover feasibility and feature study of specific system,
Risk analysis, Suggestions and conclusions. Conclusions should focus
on Cost estimation and suggested architecture.
Specifications for Hardware (Hardware: processor, display, RAM,
hard disk, other devices) and Software (Software: O.S. - XP, Vista,
Front End – VB. Net, Back End – Ms Access) etc.

For project dealing with Operations Management
aspects:
Productivity efficiency, Learning curve, Supply Chain Management,
Material Management, Inventory Management (Material Requirement
Planning), Material handling, Quality Management, Production
Planning and Control, Project Management (PERT, CPM), Scheduling,
Layout, Plant Location, etc.

Chapter - IV
Research Methodology

1. Research Methodology
Research Objectives
Types of Research Design
Data ( primary and secondary)
Research Instrument (if it is a questionnaire, you have to write
what type of questionnaire. However, do not assume always
that you need to have questionnaire to start the research. One
of the greatest sins you will commit is to think designing
questionnaire to start your research will convent your research
putting cart before the horse.) Always remember that you need
not have questionnaire to do research. You have different
methods and use them to enrich your thought process.
Research Plan

2. Sample Design
Sample Unit
Sample frame
Time and Place
Type of sampling
Sample Size. Determine using methods thought to you in
Research Methodology.

Chapter - V

Data Processing and Analysis

Chapter - VI

Findings

This chapter of the report describes the results of the project
work related to the scope and objectives of the study.

 specific and avoid generality.
Be

Chapter - VII

Conclusions

Conclusions should be based on purpose, objectives and the
findings of analysis relevant to the study.

Chapter - VIII

Recommendations or Expected Contribution

Any recommendations made by you must be based on the
findings and conclusions you have made.

BIBLIOGRAPHY
Works or list of the works referred in a text or consulted by you for
writing report. It should be arranged in alphabetical order by
name of the authors.

For Books

Name of the author (Last name first), Title of the book, Edition,
Year of publication, No. of Vol. (If any) Name and Place of
Publisher.

Example:
Kothari, C.R.: Research methodology, 3rd edition, 1997,
Vikas Publishing House Pvt. Ltd, New Delhi,

For Research Papers , Published articles, Magazines,
Periodicals, Journals, Newspapers etc.

Name of the author (last name first), „Title of the article ‟ (in
quotation mark), Name of the Journals /Periodicals /Magazines etc
in italics, Volume number, Year, Page Numbers

 Example;
Wortman, Maxs (Jr.): “Entrepreneurship: An Integrating
Typology and Evaluation of the
Empirical Research in the field”,
Journal of Management, Vol. 13
(2), 1967, pp259-279.
Online published material on World Wide Web (Alphabetically
arranged Webliography)
Name of Website, Date and time of referring the Website, Name of
the Author, Title /Topic

INSTRUCTIONS FOR TYPING / PRINTING
The project report should be strictly prepared according to the following
guidelines.

Finalization of the Project Report
Student should obtain clearance from their respective guide before final
printing of the final project report.

Paper
The size of the Paper sheet: A4
Typing should be done on one side of the paper.

Font
Type: New Times Roman,
Size: 12

Line Spacing
Body of the text: 1.5 lines
List of tables/ graphs/charts/bibliography: Single line

Alignment
Title page: Centre
Chapter heading: Centre
Sub heading: Left
Body of text: Justify
Margins
At the binding edge (Left): not less than 3 cm
Other margins (Right, Top, Bottom): not less than 2 cm.

Titles
All titles and subtitles should be printed in BOLD.
All the Tables/ Graphs /Charts should have appropriate titles.

Numbering of the Table / Graph/ Charts
Table /Graph/ Charts should be numbered in the following fashion.
Second table / Graph/ Chart in Second Chapter should be numbered as
Table /Graph/Chart No 2.02 where first digit stands for Chapter No. and
digits after (.) period stand for Number of Table / Graph / Charts in that
chapter.

Same numbering system should be followed for other chapters.
Table /Graph /Charts must be followed by proper explanation and analysis.

Pagination (Page numbers):
The Title page should not carry any page number.
For initial pages, (i.e. from Student‟ s Declaration to Executive Summary)
numbers should be given in small Roman Numbers. (Like i, ii, iii, iv, etc.)
Report should contain main page numbers (i.e. 1, 2 …) after Executive
Summary.

Main page numbers should start from first page of Chapter No. 1 and will
continue until last page of the report.
Page numbers are to be given at the center of bottom of the page.
Pages separating Chapters should not be numbered but be counted.

Binding of the report
The project should be hard bound with golden embossing as per the
standard format

Number of Copies to be prepared
Two copies:

Before submission:

Students must sign Declaration and Acknowledgment before putting for the
Signature of the Guide and Director.

WHAT YOU SHOULD NOT DO

Trying to take breaks while doing project ( you cannot have
holidays during your project work)
Trying to miscommunication with organizations by telling that
institute wants a review. We are sending your schedule of project
report to all the organizations. You do not have any reviews in
between.
While taking to the organization personnel do not degrade your
institute or teachers by making statements that are reduce your self
image.
Talking negative and trying to be certain about everything. No
organization or person likes negative talk and people who ask too
may question to be certain of everything.
Let me give some examples

1) I want marketing project, I am in a finance organization. Do not
ask the manager this question. You are going to an organization to
know its business and business do not have functional silos.
However, ask questions relating to your project, show enthusiasm.
Smile, enjoy hard work.
2) If some urgent work is to be done by the organization, do it
willingly. For example the office has no power and your manager
finds that the electricity bill is not paid, volunteer to do the task.
MBA is not management by arrogance. Never show that this is not
my work. You will be surprised to know that there is no work as
not your work. The organizations are boundary less
organizations.
3) Do not take campus culture to organization. Leave letters, excuses,
concessions etc. Inculcate organizations culture and come to
institute with all ideas to change the way in which you work in
institute. Share experience with your classmates and teachers. It is
an opportunity to professionalize with you.
4) Wear your tie and go to organization. Some organizations have
informal environment. They may not insist on your attire. That
does not mean that you go with casuals.

FOR PGP Ist BATCH

Duration of Summer Training: From -------------- to -------------.

Project Report Activity Completion Schedule
Activity
Activity Expected Date of Completion
No.
Selection of
1 Organisation/Company
Area of project
Problem formulation,
2 Setting of objectives,
Deciding Research
methodology
3 Field Work
Completion of the project and
collection of Certificate as
4 well as progress Report Sheet
from Organisation/Company
where you have done your
project work.
5 Rough Draft
6 Final Draft
7 Submission of the Report

Project report-format by vishal

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