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Ringgold Webinar Series: 2. Core Strength - Standard Identifiers as the Foundation of Healthy Data and the Basis for Linking Your Supply Chain
The Ringgold webinar discusses the importance of unique identifiers in enhancing data health within scholarly publishing, emphasizing their role in disambiguating and linking entities. It outlines various identifiers such as ISNI, ORCID, and Ringgold ID, and the benefits they provide for data governance and integration. Additionally, the session highlights services offered by Ringgold for managing institutional data and improving overall data quality.
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Ringgold Webinar Series: 2. Core Strength - Standard Identifiers as the Foundation of Healthy Data and the Basis for Linking Your Supply Chain
- 1. Ringgold Webinar Series:Session 2 29 January 2014
- 2. Today’s Agenda 1. Uniqueidentifiers at the core of good data health 2. Identifiers in scholarly publishing 3. Embedding identifiers into your records 4. Related Ringgold services
- 3. At the coreof good data health
- 4. Regardless of thestate of your data’s health, it can be improved by the addition of unique identifiers
- 5. What are standardidentifiers? Numeric or alpha-numeric persistent designations associated with a single entity Entities can be an institution, person, or piece of content
- 6. …and what dothey do, exactly? 1. Disambiguate, aka enforce uniqueness 2. Enable linking, aka data integration In other words, they provide a simple basis for data governance
- 7. Enforcing Uniqueness Means: Disambiguatingthings that have the same name, but are actually different: UCL: University College London (UK) Université Catholique de Louvain (Belgium) Universidad Cristiana Latinoamericana (Ecuador) University College Lillebælt (Denmark) Centro Universitario Celso Lisboa (Brazil) Union County Library (USA) NPL: National Physical Laboratory (UK) National Physical Laboratory (India) York University University of York (UK) York University (Canada) Northeastern University: Northeastern University (Boston, USA) Northeastern University (Shenyang, China)
- 8. ….. And consolidatingthe things that have different names but are actually the same University of Oxford Univ. Oxford Oxford University Library, Oxford Univ. Radcliffe Science Library Bodleian Library Bodleian, Oxford Oxford, University of University of Northampton Northampton Business School School of Education School of Health School of Science and Technology Division of Computing Division of Engineering Environmental & Geographical Sciences Institute for Creative Leather Technologies School of Social Sciences School of The Arts
- 9. Why is disambiguationimportant? Uniquely identify institutions within records Eradicate duplication of data Ensure correct delivery, entitlements and access rights Better understand your customer base and relationships with institutions Improve “trust” in data Map institutions into their hierarchy
- 10. Data integration, orlinking Identifiers are a single data element that provides an unambiguous “hook” into a record
- 11. What can youdo with linked data? Using Institutional Identifiers to link internal systems: CRM Electronic document storage Financial System Break down silos Keep data up-to-date and systems synchronised Enable staff to use data more effectively Simplify data transmission Improve overall data quality Authentication Institutional Identifiers Membership system Usage statistics Author Database Fulfilment system
- 12. Linking author andinstitution IDs When authors and their affiliations are linked correctly, publishers gain: Market intelligence about authors and institutions Author and subscriber information mapped together Knowledge of where research funding is concentrated Reduction in time taken calculating open access charges (APCs) Institutions gain information about their overall research output Funders gain information about where authors reside and publish
- 13. The supply chainusing identifiers Consortium
- 14.
- 15. What do weneed to identify? People Institutions Authors Subscribers / customers Members Funders Editors & other contributors Publishers / licensors Customers / subscribers Aggregators Content Books & ebooks Journals Articles Sales & subscription agents
- 16. Personal Identifiers InternationalStandard Name Identifier (ISNI) www.isni.org Open Researcher and Contributor ID (ORCID) www.orcid.org Scopus Author ID www.elsevier.com/onlinetools/scopus ResearcherID http://wokinfo.com/researcherid/ And many other proprietary system IDs: Mendeley, Microsoft Academic, Google Scholar, etc….
- 18. ISNI ISNI Number ISNI Number PartyID 1 Party ID 2 Proprietary Information and/or Metadata Proprietary Information and/or Metadata ISO Standard 27729 ISNI is designed to be a “bridge identifier” Covers any type of entity
- 19. ISNI – PersonalRecord
- 20. ISNI – InstitutionalRecord
- 21. Institutional Identifiers JISCand CASRAI (Consortia Advancing Standards in Research Administration Information) report on Organisation IDs: http://repository.jisc.ac.uk/5381/1/CC549D 001-1.0_org_ID_landscape_study.pdf Examined the landscape of organizational identifiers in the UK and identified 23 different IDs Lots of detail on use cases for publishing, funders, and institutions
- 22. CASRAI report findings Disambiguating organizational information from multiple sources typically described as “a nightmare” Benefits from effective unique identifiers are truly realized when data is shared Key aspects of identifiers that support the widest range of uses: Governance Trust Transparency Temporal Appropriate metadata
- 23. ● ● ● ● ● ● ● ● ● ● ● ● ● Publishers ● ● Funders Companies ● HEIs ● ● ● ● Curated Regulated ● ● ● ● Historic Global Global Global Global Global Global Global Global Global Mainly used for linking Identifier Name Dun &Bradstreet FundRef ISNI ORCID Ringgold's Identify MACE & UK Federation VIAF Research Analytics Coverage Global Identifiers ● ● ● ● ● ● ● ● ● ● ●
- 24. Ringgold ID: Covers institutionsin the scholarly supply chain
- 25.
- 26. Content-related Identifiers ISSN,eISSN ISBN DOI LCCN
- 28. Where & Whento Include IDs Adding them to existing records Embedding IDs as new records are created – make them a required data field Priority record sets? Existing workflows? Which IDs do you need? Create dedicated fields for selected IDs
- 29. In-House Options Useinternal resources & personnel to join existing records to IDs or an authority file Build customized solutions mapping systems together ; i.e. data loaders and transformation tools Improve data capture to require an ID upon record creation Manual vs. programmatic ORCID tools: http://support.orcid.org/
- 30. Outsourcing Considerations Mappingdata elements in your records to standard identifiers vs. data normalization services Normalizing against a standard taxonomy Computer mapping vs manual process
- 31. How to builda linked supply chain Urge your vendors and partners to adopt identifiers Request dedicated data fields in any systems implementations Embed IDs in data exchange processes with your vendors and partners (e.g. subscription agents) Encourage authors and contributors to register with ORCID
- 32.
- 33. Use Cases Identifycan act as an authority file of institutions in any number of systems: editorial, MSS submissions, CRMs, financial, fulfillment, etc. Understand & analyze your customer base Analyze the wider market for opportunities Disambiguate institutions & find duplicate accounts Reveal institutional relationships with hierarchies Enhance customer records with Identify metadata Support pricing decisions & policies
- 34. The world ofinstitutions from a publisher’s point of view
- 35. Identify Database: Catalogs &classifies institutions in the scholarly publishing supply chain…..
- 36. …organizes them intohierarchies (aka “family trees”)…
- 37. …and spans allindustries, market segments, and regions. Academia Medical Not-for-profit Public libraries Corporate Government Publishers Funding bodies Intermediaries More than 370,000 institutions and growing
- 38. Delivery & Access Access is enterprise wide: All divisions may utilize complete array of Identify features and data Weekly data feed: Direct feed of complete Identify database for incorporation into your own data warehouse or systems Identify Online: Ringgold’s own web interface; may be accessed via UN/PW and IP addresses API: Webservice permits calls to Identify and returns selected data elements
- 39. Licensing terms Annualsubscription: provides ongoing access to the Identify database. Upon cancellation Ringgold Numbers and Ringgold Names may be retained; Ringgold will require deletion of all other Ringgold data from the customer’s systems. Perpetual-use licence: provides ownership of all of the data provided by Ringgold in the Identify database at time of purchase and archival rights to the data supplied. The annual maintenance fee covers the supply of a continuing data feed and ownership of the data held within. Upon cancellation, Ringgold will cease to provide the data feed.
- 40. Mapping your accountsto Identify
- 41. Audit Service Turn yourcustomer records from this….. …..into this.
- 42. Auditing is…… Manualprocess, ideal for high-value records such as institutional subscribers Conducted by our team of 40 researchers, speaking more than 30 languages and expert in their assigned regions Delivers the following for each unique institution: Unique Ringgold Identifier Institutional hierarchy Additional metadata
- 43. Audit Process Receive filesfrom client Normalise data (de-duplication and automatching) Researcher checks and matches to Ringgold IDs, hierarchy etc. Researcher creates new IDs for unidentified organizations Data split into countries Data assigned to appropriate country expert Data uploaded to Identify system Client sent encrypted file via FTP with IDs and metadata
- 44. Deliverables & Fees AuditFiles for Systems: Intended for sequential upload into multiple data systems Audit Files for Humans: Excel files for direct analysis by any member of staff Identify Online incorporation: With Identify subscription, you can see your accounts in a custom, secure view of Identify Online. View your accounts vs the wider market for prospecting, penetration analysis, etc. Per-record fees apply
- 45. Audit Data Consortia Member Parent RIN ConsortiaMember Parent Ringgold ID Inst Name Ringgold Inst Name Customer ID Customer Name Product Price Format 27003 Universite de Caen BasseNormandie 27003 Universite de Caen BasseNormandie 1008564 Bibliotheque Univ. de Caen Advances in Warp $ Speed Engine Efficiency 27003 Universite de Caen BasseNormandie 56820 Universite de Caen Faculte de Medecine 1151389 UFR De Medecine De Caen Enterprise-Wide Alls Package $ 10,100 Print + Online 27015 Universite Joseph Fourier 27015 Universite Joseph Fourier 58596 U Joe Fourier Bibliotheque Enterprise-Wide Alls Package $ 10,100 Print + Online 27015 Universite Joseph Fourier 72758 Universite Joseph Fourier Faculte de Medecine de Grenoble Journal of Interspecies Bioengineering $ 4,500 Print + Online 27092 Universite Francois-Rabelais de Tours 27092 Universite Francois-Rabelais de Tours Enterprise-Wide Alls Package $ 10,100 Print + Online 27092 Universite Francois-Rabelais de Tours 56555 Universite de Tours Faculte de Medecine de Tours Annals of Mind Meld Research $ 1,600 Print + Online 27092 Universite Francois-Rabelais de Tours 56555 Universite de Tours Faculte de Medecine de Tours 484855 Medical School, Univ of Tours Journal of Interspecies Bioengineering $ 3,995 Online 128791 Aix-Marseille Universite 128791 Aix-Marseille Universite 128791 Aix-Marseille Universite 128791 Aix-Marseille Universite 1216879 BU Gren1 Med Lot 2 332568 Tour Univ Library 1303611 Service De Documentation (I894) 1037952 Bibl. Univ Med Odontolgie 889965 Med Biblio - Aix LeaderSHIP Quarterly $ Journal of Interspecies Bioengineering $ 1,230 Print + Online 970 Print + Online 3,995 Online
- 46. Beta Affiliation MatchingService Matches institutional affiliations in personal records to Identify Combines machine matching with manual processes; ideal for datasets such as members, authors, reviewers, etc. Fees are levied on a per-record basis
- 47. Instant creation ofnew Ringgold Identifiers
- 48. Validate Validate enablesRinggold’s Identify customers to obtain Ringgold IDs for institutions which are not currently held in the Identify database with immediate effect. Users search for an institution, if the institution does not appear to be in Identify, the institution can be added and the Ringgold number obtained immediately. Ringgold’s staff and researchers manually check all entries made in the Validate system.
- 49. How Validate works Usersearches for an institution in Identify Cannot find institution Adds institution in Validate with required location information Obtains new and unique Ringgold ID instantly Researcher checks entry for duplication or mistakes Researcher adds metadata for new records Report sent back to publisher next day Duplicate Ringgold IDs deleted
- 50. Enabling effective supplychain linking
- 51. ProtoView A servicethat creates and disseminates book and e-book metadata on behalf of scholarly publishers Developed from a successful model as the next generation of services to meet the needs of an evolving market Guided by industry best practices and standards Built on the Book News, Inc. foundation and its 35 years of experience in providing promotional services for publishers
- 52. ProtoView in thesupply chain
- 54. Upcoming Webinars Session 3:Lean and Mean: Publication Metadata to Enhance Discovery, Purchase and Use of Your Content Wednesday, February 12. 60 minutes. Session 4: 30-Minute Workout: Quick Tips for Better Customer Data Health Wednesday February 26. 30 minutes. Visit www.ringgold.com to see full descriptions & to register.
- 55. Jay Henry Chief MarketingOfficer www.ringgold.com Christine Orr Sales Director