SAP HR Training in Chennai Demo Part-1

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 SAP-HR uses infotypes to store all relevant
employee data required for administration
purposes.
It has a 4 digit-code and a related name.
It stores similar data into one screen.
For example, Personal Data (Infotype 0002)
stores the employee's personal data (i.e., first
name, last name, birth date, marital status).

 Every SAP infotype has fields for which data
needs to be entered.There are two types of
fields:
 Mandatory fields, which have a tick in the
field.
 Optional fields, which are blank.

 Number ranges for infotypes have been pre-
determined by SAP.They are as followed:
 HR/Payroll Data = Infotype 0000 to 0999
 Organizational Data = Infotype 1000 to 1999
 Time Data = Infotype 2000 to 2999

 Authorization to access SAP HR Master Data
can be defined at the infotype level.
Therefore, SAP users can be given access
only to the employees' information relevant
for their position, allowing appropriate level
of security to be maintained for confidential
personnel information.

 Some infotypes are divided in different
groups linked to the same theme.These
groups are called subtypes. "Permanent
Residence" and "Emergency Address" are
subtypes of the Infotype 0006 (Addresses).

 Infotypes are maintained according
to specific validity dates : start and end
dates. which allows to maintain an
employee's data history.When you update an
employee's data, the previous data is most
likely automatically time-delimited.As a
result, an employee can have many records
for one infotype, withdifferent validity
periods.

 In the SAP command prompt , Enter
transaction PA30
In the next SAP screen,
 Enter the Personnel number
 Click the Enter Button
 Select the relevantTab to view related
Infotypes.
 Select the Infotype you wish to create a new
record.

 Click the create button
 Enter the Start and End dates for your new
record.
 Enter data in the fields. Make sure you enter
data for the mandatory fields at least
 Click the save button.

 To display an infotype in SAP , you can either
use transaction PA30 or PA20.
In the SAP command prompt ,
 Enter transaction PA20.
 Click Enter Button

SAP HR Training in Chennai Demo Part-1

 Enter the Personnel Number

Infotypes.
 Highlight the Infotype you wish to display.
 Click the Display button

 The Infotype is displayed. Notice , SAP will
gray out all fields and no fields can be
changed.

 To display an infotype in SAP , you can either
use transaction PA30 or PA20.
In the SAP command prompt , Enter
transaction PA30

Infotypes.
 Select the Infotype you wish to change.
 Click the change button
 Maintain any changes to the existing Infotype
fields.

transaction PA30
Infotypes.
 Select the Infotype you wish to copy.
 Click the copy button

 Maintain the dates to specify validity of new
record
 Specify any changes to the new record.
 Record is copied!

transaction PA30
Infotypes.
 Select the Infotype you wish to delete.
 Click the delete button

 Click the delete button again
Record is deleted!

transaction PA30
Infotypes.
 Select the Infotype you wish to see overview
of.
 Select the period of Overview

 Click the Overview Button
 The next SAP screen gives you an overview of
records for the infotype. (in this case IT14)

 You can view all infotypes saved for in SAP HR
for a pernr using "Personnel File".
Personnel File stimulates browsing through
employees personal data.
The personnel file facility is accessed using the
following menu path: Human Resources =>
Personnel Management => Personnel
Administration => HR Master Data => Personnel
File or transaction PA10

 The personnel file displays all of the infotypes to which
data has been saved for a personnel number.
 Info types are displayed in ascending numeric order and
then sorted by their validity.They same display order
applies to subtypes.They all appear after the respective
info types
 If several records exist for the same infotype, they are
displayed one after another.The system then goes on to
the next info type.When it has reached the last infotype
for which data exists SAP returns to the initial screen.

 You can scroll backwards and forwards
through the personnel file by using the Next
Record function (or F19) and the Previous
Function (or F18).

Infotype 003 - Payroll Status
 It automatically stores data that controls the
employee's payroll run and time evaluation.
 It is created automatically by the system, in
the background, during the Hiring Action.
 Data is updated automatically when time is
evaluated, payroll is run, or changes are made
to the payroll past for the employee.

 Data stored in this infotype should be
changed ONLY in exceptional cases, as these
changes will affect the employee's payroll
processing and/or retroactive accounting

Maintain IT003 :
 To maintain Payroll Status in your SAP HR
command prompt enter transaction PU03
 Enter the Pernr.
 ClickValidate
 Click Execute

 In this Presentation I have explained about
the SAP HR Info type and further topics will
be explained in Next presentation
 If you want to get the real time training then
reach us.We provide you the real time and
live scenarios training
 Contact us:8122241286
 Visit us: www.thecreatingexperts.com/sap-
hr-training-in-chennai/

SAP HR Training in Chennai Demo Part-1

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