Scheduling minimizing the input while maximizing the output ppt
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This document discusses methods for improving project scheduling. It presents techniques for minimizing scheduling input while maximizing output, including using activity steps to streamline schedule creation, high-level resource planning to simplify resource management, and customized Primavera reporting to enhance schedule communication. The goal is to make schedules more usable, maintainable and meaningful for all stakeholders through increased efficiency and visibility into project status and milestones.
Scheduling minimizing the input while maximizing the output ppt
- 1. 4/16/2012 1 Scheduling: Minimizing the input while maximizing the output Chris Ackerman, PMI-SP Rick Fox, PMP SSOE Group SSOE Group
- 2. 4/16/2012 2
- 3. 4/16/2012 3 Did you miss the mark? • Is your schedule more than just wallpaper? • Is your schedule usable at all stakeholder levels? • Is your schedule easy to maintain? • Are your schedule reports meaningful?
- 4. 4/16/2012 4 • Utilization of Multiple Projects • Benefits of Activity Steps • High Level Resource Planning • Primavera Reporting Presentation Topics / Takeaways
- 5. 4/16/2012 5 • Allows for simultaneous updating by multiple users • Allows project stakeholders (Responsible Resources) the ability to focus on relevant information • Ease of baseline maintenance Utilization of Multiple Projects
- 6. 4/16/2012 6 • All information within the update window is required before the update can be made
- 7. 4/16/2012 7 • Allows for simultaneous updates by multiple users • Each project can be updated independently • Each project can be baselined independently
- 8. 4/16/2012 8 • Allows for efficiency in re-baselining • Keeps detailed history of project baselines • Projects tracked against current approved scope Maintain Baseline Assign Baseline
- 9. 4/16/2012 9 • Keeping the detail while minimizing activities • Less logic to manage • Allows greater flexibility in activity sequencing • Streamline schedule creation through the use of templates • Use steps to create checklist reports Benefits of Activity Steps
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- 11. 4/16/2012 11 Creation and storage of step templates for future use allows schedules to be created in minutes / hours rather than days.
- 12. 4/16/2012 12 Allows end users the ability to view and update project status without having access to the software
- 13. 4/16/2012 13 High Level Resource Planning • Use discipline level resources with average billing rates • Resource assignment on WBS Summary/LOE activity types • Resource leveling through the use of curves
- 14. 4/16/2012 14 High Level Resource (i.e. Job Classification or Department) • Assigning and updating is more user friendly • Less time consuming • Easier to manage
- 15. 4/16/2012 15 High level resources assigned to WBS Summary activity
- 16. 4/16/2012 16 Curves are customizable into 21 segments
- 17. 4/16/2012 17 Named Resource: Tracking 12 Resources
- 18. 4/16/2012 18 Project Level Resource: Tracking 350 Resources
- 19. 4/16/2012 19 • Use of layouts to create reports • Custom filters on activity codes, user defined fields, existing fields • Custom formatting for enhanced output Primavera Reporting Output Solutions
- 20. 4/16/2012 20 Request for a one page milestone report from a typical engineering schedule at SSOE.
- 21. 4/16/2012 21 • Filter activity table to show required information (WBS Summary activities with Est. Weight = 2). • Select Tools > Report Wizard from the menu bar. • Select Use Current Screen in the Report Wizard.
- 22. 4/16/2012 22 Report created from layout with incorporation of UDF’s for spreadsheet appearance, filtered to extract requested information, and custom formatting to enhance presentation.
- 23. 4/16/2012 23 Another example of custom filtering and formatting to enhance report output and appearance.
- 24. 4/16/2012 24 • Gained efficiency by minimizing schedule input • Gained knowledge and visibility by maximizing schedule output • Enhanced communication by bridging the gap between production and management Conclusion The methods mentioned above help to achieve the following:
- 25. 4/16/2012 25 Scheduling: Minimizing the input while maximizing the output Chris Ackerman, PMI-SP Rick Fox, PMP SSOE Group SSOE Group 419.255.3830 x1758 419.255.3830 x1286 [email protected] [email protected] Questions?