Senior Contract Specialist Roles and Responsibilities at PG&E
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The document outlines the responsibilities and roles of a Senior Contracts Specialist Team Lead in the Contracts Administration Team at Pacific Gas & Electric Company focused on gas operations construction support. It details tasks related to procurement, contract management, data control, communication, and vendor engagement, emphasizing compliance and collaboration with various internal and external stakeholders. The role involves facilitating the development and administration of contracts, ensuring cost savings, and supporting the ongoing procurement cycle.
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Senior Contract Specialist Roles and Responsibilities at PG&E
- 1. SENIOR CONTRACTS SPECIALIST Team Lead, Contracts Administration Team – Construction Support Gas Operations Contracts Management Pacific Gas & Electric Company
- 2. TABLES OF CONTENTS SUMMARY Job Description SCOPE OF RESPONSIBILITIES Five Sections THREE P’s Planning, Preparing and Performing DATA CONTROL Roles and Responsibilities WRITING Roles and Responsibilities COMMUNICATION Roles and Responsibilities POWERPOINT PRESENTATIONS Roles and Responsibilities THANKS Conclusion SENIOR CONTRACTS SPECIALIST Team Lead, Contracts Administration Team – Construction Support Gas Operations Contracts Management 01 02 03 04 05 06 07 08
- 3. SUMMARY Senior Contracts Specialist, Team Lead, Contracts Administration Team Construction Support assigned to PG&E Gas Operations, Gas Construction Contracts Management Department for the procurement of materials and services at Pacific Gas & Electric Company. The department collaborates with internal clients and suppliers to develop mutually beneficial total cost solutions for goods and services. Gas Construction Contracts Management department provides procurement of goods and services, cost savings, contract management, supplier relationship management, supplier diversity planning, execution and outreach, compliance management, ongoing procurement field support and management of the procure to pay cycle. Pacific Gas & Electric (PG&E) Company SENIOR CONTRACTS SPECIALIST Team Lead, Contracts Administration Team – Construction Support Gas Operations Contracts Management
- 4. Planning, Preparing and Performing Data Control Writing Communication PowerPoint Presentations SCOPE OF RESPONSIBILITIES
- 5. Complying with all applicable company policies and procedures relative to procuring services. Serving as subject matter expert in PG&E’s procurement processes and procedures. SENIOR CONTRACTS SPECIALIST Team Lead, Contracts Administration Team – Construction Support Gas Operations Contracts Management ROLES AND RESPONSIBILITIES Planning, Preparing and Performing Performing research in SRM as necessary on certain contract documents and information. For example, master contracts, project specific contracts, contract work authorization (CWA), change orders and purchase orders. Facilitate the development of all contracts less than 100K, for construction, environmental and engineering services to ensure compliance, adherence to contract terms and conditions, corporate standard practices, policies and procedure. Any special projects assigned to us by our Supervisor such as organizing and executing special events for the team; Currently on PAS 55 Outsourced Gas Asset Management Activities
- 6. Performing quality assurance (QA) on all documents required to issue the Notice To Proceed (NTP) to the awarded Contractor. SENIOR CONTRACTS SPECIALIST Team Lead, Contracts Administration Team – Construction Support Gas Operations Contracts Management ROLES AND RESPONSIBILITIES Planning, Preparing and Performing Facilitating on boarding of new vendors in SRM/SAP by ensuring all requirements are complete prior to assigning a vendor number. Preparing correspondence, negotiation memorandum and contract documenting contract performance and compliance. Planning and developing specifications and providing contract interpretation.
- 7. Reviewing existing data, conduct detailed analysis, to define sub-categories and review and refine benefits evaluation. Update as-is process flows and requirements / specifications. Administering contracts: This role monitors the contractor’s spend and subcontracting plan as well insurance coverage status. Other responsibilities include getting advice from the Law Department during claims or disputes, working with Internal Auditing on contract audits, and managing invoice payments to ensure early payment discounts for PG&E as required. SENIOR CONTRACTS SPECIALIST Team Lead, Contracts Administration Team – Construction Support Gas Operations Contracts Management ROLES AND RESPONSIBILITIES Data Control
- 8. Writing performance description work statements for Performance-Based service contracting. Writing design description work statements for Design-Based service contracting. Reviewing, drafting and refining work statements in accordance with company standards and business and legal requirements for inclusion in contracts. Scope Writing can vary from simple to very complex. SENIOR CONTRACTS SPECIALIST Team Lead, Contracts Administration Team – Construction Support Gas Operations Contracts Management ROLES AND RESPONSIBILITIES Writing Writing functional description work statements for Functional-Based service contracting.
- 9. Conduct negotiations with vendors to establish contract terms, mitigate risks and reduce overall costs. Engaging in active communication and coordination with internal clients, stakeholders and vendors to understand internal business needs. Working with contractors/suppliers to resolve issues or contract questions. Point of Contact for any questions regarding Non-Disclosure Act and Supplier Diversity questions. Identifying process improvements based on stakeholder feedback and analysis. SENIOR CONTRACTS SPECIALIST Team Lead, Contracts Administration Team – Construction Support Gas Operations Contracts Management ROLES AND RESPONSIBILITIES Communication Collaborate with internal clients, stakeholders, vendors, sourcing, legal, risk management and other cross functional teams to ensure business requirements are met, potential risks are identified and mitigated and reflected in contract documents.
- 10. Fostering open communication with key cross functional teams like Sourcing and Legal to improve process efficiencies (i.e. inclusion of new terms as necessary in Sourcing templates) Providing support and training in the governance of contract approval process from contract creation through contract award to Contract Specialists and Contract Administrators. Assist Contract Specialists with internal or external project teams on issues and developments relative to assigned contracts. Acting as lead for the construction, environmental and engineering contracts team by providing direction and guidance to team members while ensuring all shopping carts, client requests and goal metrics are met accordingly. SENIOR CONTRACTS SPECIALIST Team Lead, Contracts Administration Team – Construction Support Gas Operations Contracts Management ROLES AND RESPONSIBILITIES Communication Working closely with Construction Management Teams, Project Manager (PM) and Construction Managers (CM), Engineering, Environmental, Land, Permitting, and General Construction (GC) and the applicable Sourcing departments to ensure that all applicable project requirements are included and negotiate all contracts and change order terms including, but not limited to, legal terms and conditions.
- 11. Facilitating PowerPoint presentations as required to existing clients and potential clients for process clarification, roles and responsibilities, service offerings. Developing and writing content for PowerPoint presentations. SENIOR CONTRACTS SPECIALIST Team Lead, Contracts Administration Team – Construction Support Gas Operations Contracts Management ROLES AND RESPONSIBILITIES PowerPoint Presentations