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SharePoint 2010 Features

Nerea
Nerea

The document outlines how to use Microsoft SharePoint 2010 in conjunction with OneNote and other Microsoft Office applications to facilitate collaboration and content management. It highlights features such as co-authoring in OneNote, creating document workspaces, accessing SharePoint sites on mobile devices, and managing permissions for content stored on SharePoint. Additionally, it covers rich media asset libraries, organization structure exploration, search functionalities, and document set management.

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Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Work together on content using iusesharepoint.com Microsoft® OneNote® 2010 Using Microsoft® SharePoint® 2010 and OneNote 2010, you can capture ideas and thoughts with coworkers during a brainstorming session – on the same notebook, at the same time. To collaborate on a notebook using OneNote: 1. Post your OneNote 2010 content to a SharePoint 2010 site. 2. Co-authoring is automatically enabled when multiple individuals open the document for editing at the same time. 3. As you and others edit the same notebook, your changes sync automatically in near real- time. When someone makes an edit, their alias will show up next to the highlighted section they are editing. 4. When you save and reopen the notebook, all Life win edits will appear with the author’s alias next WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular to it, allowing you to follow up with each exercise to stay healthy and fit. Snap your brain out author. You can even search content by who of its regular fitness routine by unscrambling these authored it. three words: PHEL FLUSEU YDPRTVOCYIUIT PRODUCTIVITY USEFUL HELP Answers © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Share and update content with a iusesharepoint.com Document Workspace A Document Workspace is a Microsoft® 3. Enter the information about the Document SharePoint® 2010 site created for document Workspace site that you want to create, such sharing. The site enables you to share files, update as the title and the last part of the Web site them and keep people informed about their address. status. When you open your copy of a document 4. Select More Options if you would like to add a that is stored in a Document Workspace, you can description, edit the permissions of the site, or get updated versions of the document with the edit the top link bar of the new site. click of a button, eliminating the need to manage document revisions manually. 5. Click Create. You can create a Document Workspace from a document, or create an empty site and add documents to it later. Note: If the Create Document Workspace option is not available, ask the site owner to give this permission to you or to create the workspace site for you. Life win To create a Document Workspace site based WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular on a document: exercise to stay healthy and fit. Snap your brain out of its regular fitness routine by unscrambling these 1. Open the document library where the three words: document is stored. 2. Point to the name of the document, click the ROWK arrow that appears, point to Send To, and then click Create Document Workspace. UTHLSE 3. Click OK. MCMOTICAOUNIN To create an empty Document Workspace site: 1. Go to the Web site where you want to add the Document Workspace site. Click View All Site COMMUNICATION Content, and then click Create on the All Site Content page. SLEUTH 2. Under Filter By: Site, click on Document WORK Workspace. Answers © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Get mobile iusesharepoint.com Accessing your Microsoft® SharePoint® 2010 site online from a mobile device lets you enjoy productivity and collaboration benefits, even when you are away from the office. Use your mobile device to connect to SharePoint 2010 to access information, collaborate with colleagues view updated site content and stay connected. The mobile version of a site lets you see only some elements of a site that you would see in the desktop version, such as lists, libraries, the search feature and My Site. The user-interface is simple and intuitive so you can start using your site right away. The key tasks that the mobile version offers are viewing items in lists and libraries and opening Office documents from the site. To access a SharePoint site with your web-enabled phone: Life win You can access your site with a Windows phone by WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular opening the phone’s web browser and entering exercise to stay healthy and fit. Snap your brain out the Uniform Resource Locator (URL) of your of its regular fitness routine by unscrambling these three words: SharePoint site. If you are using a non-Windows phone, you can enter the URL in the browser or, to see an optimized mobile view, you can just REFE append /?Mobile=1 to the URL. For example, if your site is called http://fabrikam.com, then FECOEF the mobile version of the URL would be http:// fabrikam.com/?Mobile=1. LISTBUGN BUSTLING COFFEE FREE Answers © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Access and share content from iusesharepoint.com virtually anywhere with My Site Each My Site has a My Content section where you can add different types of content, such as documents, blogs and other pages. To add documents to your My Site: 1. Visit your My Content page by doing one of the following: • If you are already viewing a page on your My Site, such as your My Profile or My Newsfeed page, click My Content. • If you are viewing another page on your SharePoint 2010 site, click your name, and then click My Site. When your profile appears, click My Content. 2. Click Add document under the library where you want to store the document, such as Shared Documents, and a window will pop up Life win allowing you to choose a document to upload. WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular exercise to stay healthy and fit. Snap your brain out of its regular fitness routine by unscrambling these three words: A word about permissions: You can choose whether you want other people GOJ to have access to the content in the My Content section. By default, your My Site has two libraries for storing documents – a Shared Document LECHSUDE library for documents that you want others to view, and Personal Documents that are only visible ADECCPYNELOI by you. To customize permissions of a library or specific documents, select the Manage Permissions ENCYCLOPEDIA button. This enables you to specify the specific users who are able to view a sensitive document. SCHEDULE JOG Answers © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Edit Microsoft® Excel® 2010 iusesharepoint.com spreadsheets from virtually anywhere With Microsoft® Excel® Web App, you can access and edit a spreadsheet from virtually anywhere you have access to a web browser. To use Excel Web App: 1. Post your Excel 2010 content to a SharePoint 2010 site. 2. To modify your spreadsheet, click Edit next to the File tab. The document will open in your browser with Microsoft® Office Web Apps. 3. A Ribbon with many familiar commands will appear, allowing you to update text, colors and other elements in your document. 4. You are now ready to make changes right in your internet browser – no need to open up a separate program. Life win WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular exercise to stay healthy and fit. Snap your brain out of its regular fitness routine by unscrambling these three words: TTLAO PYODEL MRLEAPDONI PALINDROME DEPLOY TOTAL Answers © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Edit Microsoft® Word® 2010 iusesharepoint.com documents from virtually anywhere With Microsoft® Word® Web App, you can view, edit and share your documents from any web browser – even from a mobile device. To access and edit documents from almost anywhere: 1. Post your Word 2010 content to a SharePoint 2010 site. 2. To modify the document, click Edit next to the File tab. The document will open in your browser with Microsoft® Office Web Apps. 3. A Ribbon with many familiar commands will appear, allowing you to update text, colors and other elements in your document. Life win WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular exercise to stay healthy and fit. Snap your brain out of its regular fitness routine by unscrambling these three words: MRA ZAWIDR HGHGHTELIID HIGHLIGHTED WIZARD RAM Answers © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Keep content safe and sound iusesharepoint.com using permissions People and group lists offer a unified place to find, communicate with and manage people and their permissions – including support for custom fields such as Department, “Office #” and Area of Focus. You can also use the new Person field type to create rich displays of lists of people. As a site administrator, you can view all users and groups that have been granted access to your site. To view users and groups: 1. On the home page of the site or site collection, click the Site Actions menu, point to Site Settings and then click People and Groups. 2. On the People and Groups page, in the Quick Launch, do one of the following: • To view all users who have been added directly to the site, added to a group or inherited from Life win a parent site, click All People. WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular • To view all SharePoint 2010 groups that are exercise to stay healthy and fit. Snap your brain out available to this site, click Groups. of its regular fitness routine by unscrambling these three words: To change the group list: 1. On the home page of the site or site collection, PZA click the Site Actions menu, point to Site Settings, and then click People and Groups. BRYLIAR 2. On the People and Groups page, on the Quick Launch, click Groups. GAVSUONADATE 3. On the People and Groups: All Groups page, click the Settings menu, and then click Edit Group Quick Launch. ADVANTAGEOUS LIBRARY ZAP Answers © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Organize and store rich media iusesharepoint.com Rich Media Asset Libraries let you easily store, organize and find rich media assets, such as image, audio or video files on your local computer or network. For a video on the new rich media support features in MIcrosoft® SharePoint® 2010, see: http://office.microsoft.com/en-us/sharepoint- server-help/video-manage-digital-assets- VA101863478.aspx To create a Rich Media Asset Library: 1. On the Site Actions menu, click More Options. 2. Under Filter By: Library, select Asset Library. 3. Enter a Name for your new Asset Library. 4. Select More Options if you would like to add a description, specify whether the new Asset Library will show up on the Quick Launch Life win and/or decide if the library should create new WORD SCRAMBLIN’ versions of items each time that item is edited. Your brain, like the rest of you, requires regular exercise to stay healthy and fit. Snap your brain out That’s a good way to make sure these assets of its regular fitness routine by unscrambling these don’t get edited and saved over. three words: 5. Click Create. You are now ready to add the OYJ desired rich media to the library. LITHBE NEIGRODZA ORGANIZED BLITHE JOY Answers © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Learn more about your company iusesharepoint.com and co-workers with the Organization Browser The Organization Browser provides a rich Silverlight browsing experience that allows people to navigate through their organizational structures to see peers, direct reports and management chains. This My Site feature can be used to understand the structure of an organization as well as to connect with colleagues. To View your Organization Browser: 1. Navigate to your My Profile and select the Organization tab. 2. Your Organization Browser will pop up, giving you a simple understanding of how you fit into the organization. You can also click on colleague’s names to navigate to their My Profile and see their Organization Browser. Life win WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular exercise to stay healthy and fit. Snap your brain out of its regular fitness routine by unscrambling these three words: BJO MOCUTEM NMNSGASTIE ASSIGNMENT COMMUTE JOB Answers © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Edit Microsoft® PowerPoint® 2010 iusesharepoint.com presentations from virtually anywhere Be prepared to deliver your presentation anytime with Microsoft® PowerPoint® Web App. Whether you’re on the road or just away from your PC, you can run your slide show in high fidelity and make last-minute edits directly from a Web browser. 1. Post your PowerPoint 2010 content to a SharePoint 2010 site. 2. To modify your presentation, click Edit next to the File tab. The document will open in your browser with Microsoft® Office® Web Apps. 3. A Ribbon with many familiar commands will then display, allowing you to update text, colors, and other elements in your document. 4. You are now ready to make changes right in your internet browser – no need to open up a separate program. Life win WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular exercise to stay healthy and fit. Snap your brain out of its regular fitness routine by unscrambling these three words: RELAN NTCUOFIN MEVHICEATNE ACHIEVEMENT FUNCTION LEARN Answers © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Respectful communication with iusesharepoint.com real-time presence The real-time presence smart tag icon is displayed virtually everywhere a person’s name appears in the system. This tag tells users whether a person is online and available for a phone, instant messaging, or two-way video conversation. To view a colleague’s presence and communicate in real-time: 1. Scroll over the status square next to a colleague’s name to view their Real-Time presence. 2. Click on the action icons to send the colleague an email, an instant message, or start a phone conversation. Click on the arrow to view more information about the colleague. Note: Microsoft® Lync® Server 2010 or Microsoft® Office Communications Server 2007 Life win R2 is required. WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular exercise to stay healthy and fit. Snap your brain out of its regular fitness routine by unscrambling these three words: VIRTSE LIDEDANE POOMCOTISIN COMPOSITION DEADLINE STRIVE Answers © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Locate experts in iusesharepoint.com your organization Find the right person using their responsibilities, memberships, past projects, content or other attributes with People and Expertise Search. Profile information from My Sites is used to generate search refiners that help locate the right resource quickly. To search for a person on a SharePoint 2010 site: 1. Enter the name of the person you are looking for in the search box at the top of every My Site page or in the search box of any other SharePoint site and select People while searching. 2. The results page will display people whose information matches your search query. For example, the results may display people who match both the specialty and the name Life win searched. WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular exercise to stay healthy and fit. Snap your brain out of its regular fitness routine by unscrambling these three words: CETSR COUNROPEN PALICTINOPA APPLICATION PRONOUNCE CREST Answers © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Quickly recognize the right iusesharepoint.com content using search preview Thumbnails and previews make the results of a search query visual, allowing users to recognize the right content quickly. Note: Only available with FAST Search for Microsoft® SharePoint® 2010. To search using thumbnails and previews: 1. Enter your search query into the search box on the desired SharePoint 2010 site. 2. On the results page, thumbnails and previews of certain file formats, like Microsoft® PowerPoint® and Word®, will appear as part of the search results. Life win WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular exercise to stay healthy and fit. Snap your brain out of its regular fitness routine by unscrambling these three words: OHSW SORPESW MOETROCANPYR CONTEMPORARY PROWESS SHOW Answers © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Keep related documents iusesharepoint.com together with Document Sets Document Sets provide a way to manage a group of related content as a single entity. Each Document Set has its own version history, workflow and shared metadata, while each item within it retains its own specific properties. You need permission to create a Document Set content type. But once the Site Collection Administrator or Site Owner has created a content type, you can create a new Document Set. To create a new Document Set: 1. Go to the document library that has been configured to support Document Sets. 2. Click the Documents tab of the Library Tools ribbon. 3. Click New Document, and then click Life win Document Set or the name of the Document Set you want to create (if your organization WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular has created customized Document Set content exercise to stay healthy and fit. Snap your brain out types they may have unique names). of its regular fitness routine by unscrambling these three words: 4. In the New Document Set dialog box, type a name and description for the Document Set MFRIMAF you are creating, and then click OK. When the Document Set is created, the browser displays the Welcome Page for the Document Set. GHTSTREN Note: If this Document Set is configured to automatically create documents when you create CEFNESIVEFEST a new instance of it, these documents appear in a Web Part on the Welcome Page. If no default content has been specified for this Document Set, EFFECTIVENESS an empty Document Set folder is created, and you can add or upload files to the folder to make STRENGTH them part of the Document Set. You can add only files that are of the same content types as those AFFIRM allowed within the Document Set. Answers © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Stay up-to-date with RSS Feeds iusesharepoint.com You can stay updated on changes to documents such as when anything changes or only when and list items on your Microsoft® SharePoint® someone changes an item that you created or 2010 site by receiving notifications of changes recently changed. as Really Simple Syndication (RSS), if your site is 7. In the When to Send Alerts section, choose configured to send them. how frequently you want to receive the alerts, To create and receive alerts for a list or library: such as immediately or in a daily or weekly summary, and at what day or time. 1. In the list or library where you want to create the alert, click the Library or List tab on the 8. Click OK. Ribbon. 2. In the Share & Track group, click Alert Me and then click Set alert on this library. (In a list, the command will say Set alert on this list.) 3. On the New Alert page, in the Alert Title section, change the title for the alert if you want. The title appears in the subject line of the alert email message and is also used for managing alerts. Life win 4. In the Delivery Methods section, select the WORD SCRAMBLIN’ method of delivery you want for your alerts. Your brain, like the rest of you, requires regular exercise to stay healthy and fit. Snap your brain out of its regular fitness routine by unscrambling these NOTE: If the Text Message (SMS) options are three words: grayed out, you might not have a mobile phone number saved on the site. To save a mobile RIPA phone number, at the top of the site, click your name, and then click My Settings. Then on the User Information page, click Edit Item. If you JSTAUD have saved a mobile phone number and the options are still grayed out, the site might not be configured for outgoing e-mail and SMS alerts. ONELENEBVCE Contact your server administrator. 5. If the Change Type section is available, choose BENEVOLENCE the types of changes that you want to be notified about. ADJUST 6. In the Send Alerts for These Changes section, PAIR specify whether you want to be alerted for Answers all types of changes, or for specific changes, © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Promote your expertise with iusesharepoint.com Ask Me About on your My Site My Site is a personal site that gives you a central 5. To delete text, select it, and then press Delete. location to manage and store your documents, 6. Once all changes have been made, click Save content, links and contacts. and Close. Use the Ask Me About feature to describe your projects, responsibilities, and areas of knowledge. These keywords will appear in the Ask Me About section on your profile, and colleagues can click Life win on a keyword to ask you a question with your WHAT TO HAVE FOR DINNER Note Board. By default, this information displays Admit it, you’re already thinking about it. So why not have… to everyone and privacy categories cannot be applied to it. Mediterranean Quinoa with Mint Feta Pine Nuts To edit your Ask Me About section: Recipe reprinted with permission from the book Feeding the Whole Family and the quirky on-line cooking show Cookus The details in your profile create a list of Interruptus. Want to watch how to make it? Click here. properties that is generated by everyone in your SERVES: 4 TAKES: 30 minutes company who has entered values. This allows you to determine whether the items are already in the WHAT YOU NEED 1 cup quinoa company list. 1 ¾ cup water ½ teaspoon sea salt 1. Do one of the following: ¼ cup toasted pine nuts ¼ cup olive oil • If you are already viewing someone’s profile or ¼ cup lemon juice 3 tablespoons chopped mint a page on your My Site, click My Profile. 3 tablespoons chopped Italian parsley ¼ cup currants • If you are viewing a different type of page 1/ cup crumbled feta cheese 3 on your SharePoint 2010 site, click your name WHAT YOU DO in the upper right corner, and then click My Wash, rinse and drain quinoa. Place in a 2-quart pot, Profile. add water and salt, bring to boil, lower heat and simmer with lid on until all water is absorbed (15-20 2. Under your picture, click Edit My Profile. minutes). Don’t stir the grain while it is cooking. Test for doneness by tilting the pan to one side, making 3. Click inside the Ask Me About box. sure all of the water has been absorbed. Remove lid and let rest 5-10 minutes. 4. To add keywords, type text in the box, and Dry toast pine nuts in skillet or 300 degree F. oven separate multiple keywords with semi-colons. until they begin to change color and give off aroma. If the Suggestion box appears, and you see a Combine olive oil, lemon juice, mint and parsley in a keyword in the list that looks appropriate, click large bowl Add currants and toasted pine nuts and toss. Using a fork, add cooked warm quinoa a little at the keyword. a time. Crumble feta over the top. Toss well. Serve at room temperature. Source: Cookus Interruptus © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Work together on spreadsheets iusesharepoint.com using Microsoft® Excel® 2010 Use Microsoft® Excel® Web App to edit a workbook with your colleagues at the same time – whether they’re across the hall or across the globe. Life win To share your spreadsheets with Excel Web App: WHAT TO HAVE FOR DINNER Admit it, you’re already thinking about it. 1. Open an Excel 2010 file from your SharePoint 2010 So why not have… site, and confirm that it opens in the browser (not French Lentils with Sage Butter in the Excel desktop application). Recipe reprinted with permission from the book Feeding the Whole Family and the quirky on-line cooking show Cookus 2. If you see the Home and Insert tabs next to the Interruptus. Want to watch how to make it? Click here. File tab, you are ready to edit. Otherwise, to begin SERVES: 4 TAKES: 10 minutes editing the file online, click the Edit button that (not counting roasting squash) appears next to the File tab. WHAT YOU NEED 3. When someone else opens and edits the workbook 3 cups cooked French lentils 1 tablespoon butter in Excel Web App while you have it open, you will 3 tablespoons finely chopped fresh sage see the number of editors in the workbook on the 2 tablespoons finely chopped fresh thyme Status bar at the bottom-right corner of the screen. 1/3 cup sultana (golden) raisins 2-3 scallions, chopped Click that notification to see the names of all 1 tablespoon extra-virgin olive oil current editors. 2-3 tablespoons balsamic vinegar 1 teaspoon maple syrup 4. As you and others edit the same workbook, your 1 teaspoon Dijon mustard ½ teaspoon salt changes sync automatically in near real-time. 4 roasted squash halves Optional garnish: ¼ cup walnuts, toasted in oven WHAT YOU DO (Need to know how to cook the lentils? One cup French lentils and 2 cups water or stock and a bay leaf, bring to boil, turn down to simmer, cover and let it do its thing until all the water is absorbed) Place cooked lentils in a large bowl. Taste and adjust salt if necessary. Heat a skillet over medium heat. Add butter. When butter begins to sizzle add herbs, raisins and scallions. Sauté until raisins are soft and scallions are bright – a minute or two. Turn heat off and add olive oil, vinegar, syrup, mustard and salt. Stir well to incorporate and pour over cooked lentils. Toss gently. Serve lentils in the center of the roasted squash. Garnish with toasted walnuts that have been roughly chopped if desired. Source: Cookus Interruptus © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Share knowledge with iusesharepoint.com Enterprise Wikis An Enterprise Wiki is a publishing site for sharing and updating large volumes of information across an enterprise. If your organization needs a large, centralized knowledge repository that allows people to store and share information, then an Enterprise Wiki may be the right solution. Before you create an Enterprise Wiki, you must ensure that other services that it depends on Life win are enabled at the central administration and WHAT TO HAVE FOR DINNER site collection administration levels. For more Admit it, you’re already thinking about it. So why not have… information, see the person who manages your site. Asian Noodle Salad with Toasted Sesame Dressing For a video about using the Enterprise Wiki site Recipe reprinted with permission from the book Feeding the Whole Family and the quirky on-line cooking show Cookus template, see: http://office.microsoft.com/en-us/ Interruptus. Want to watch how to make it? Click here. videos/video-enterprise-wiki-site-template- VA101915641.aspx?CTT=1 SERVES: 4-6 TAKES: 25-30 minutes WHAT YOU NEED To Create an Enterprise Wiki Site: Salad: 1 8-ounce package soba noodles 1. On the site where you want to create an Enterprise ¼ cup chopped cilantro leaves Wiki, click Site Actions, and then click New Site. ¼ cup toasted sesame seeds 2. In the Create dialogue box, click Enterprise Wiki. Dressing: Depending on how your site is set up, Enterprise 2 tablespoons toasted sesame oil 3 tablespoons tamari or shoyu Wiki might be displayed on the Featured Items 3 tablespoons balsamic vinegar page. 1 tablespoon maple syrup 1 tablespoon hot pepper oil 3. Type a title and a URL name for the site. WHAT YOU DO Cook soba noodles according to package directions. 4. To set unique permission or the navigation Drain and rinse in colander. To toast sesame seed, inheritance for the site, click More Options. place in a dry skillet over medium heat. Keep seeds moving until they give off aroma, pop and begin to 5. Click Create. change color. Remove and set aside. Note: You can configure the site permissions and Combine dressing ingredients (toasted sesame oil, other site settings for the Enterprise Wiki site, tamari, vinegar, maple syrup, and hot pepper oil) in small bowl; whisk together. Place drained noodles from the Site Actions menu. in a large bowl. Add dressing, cilantro and sesame seeds; toss gently. Add optional ingredients and toss again. Source: Cookus Interruptus © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Extend your network using iusesharepoint.com colleague suggestions When you add people as colleagues, you can follow their activities in your newsfeed, which helps you stay connected with updates. Microsoft® SharePoint® 2010 recommends colleagues that you might want to follow based Life win on people you frequently send mail to from WHAT TO HAVE FOR DINNER a SharePoint compatible email program, like Admit it, you’re already thinking about it. Microsoft® Outlook® 2010. You can view the So why not have… recommendations from your colleagues list, as Lemon and Fresh Herb Roasted Chicken well as receive suggestions for colleagues in email. Recipe reprinted with permission from the book Feeding the Whole Family and the quirky on-line cooking show Cookus Interruptus. Want to watch how to make it? Click here. To view your colleague suggestions: 1. If you are viewing someone’s profile or a page on SERVES: 4 TAKES: 1 hour 20 minutes your My Site, click My Profile. If you are viewing a WHAT YOU NEED different type of page on your SharePoint site, click 1 whole free-range chicken (about 4-5 pounds) 2 tablespoons fresh rosemary your name in the upper right corner and then click 3-4 tablespoons fresh oregano or marjoram My Profile. 4-6 cloves garlic 2 teaspoons sea salt 2. Click Colleagues. Freshly ground black pepper Zest of one lemon 3. Click View Suggestions. 2 tablespoons lemon juice 4. When prompted whether to view suggestions WHAT YOU DO Preheat oven to 450 degrees F. Cut chicken into 8 from your messaging programs, click Yes if you parts first removing legs and thighs, then the wings, feel comfortable receiving suggestions based on and finally the breast, which is divided in half. Discard people you frequently email. back, neck and organs or use back and neck to make stock for later use. Place chicken pieces in a 9 X 13 baking dish. 5. To add any of the suggested colleagues, select the check boxes next to their names, and then add Remove leaves from rosemary and oregano and them as you would any colleague. place with garlic and salt on a wooden cutting board. Chop together until finely minced and put into a small bowl. Add pepper and zest to bowl with herbs and mix. Coat both sides of each chicken piece with herb mixture, using a brush or by rubbing it on. Make sure the breasts are bone side up. Put pan into oven and immediately lower temperature to 400 degrees F. If your oven runs hot, turn it down to 350. Let chicken roast, uncovered, for 1 hour or until meat is tender and skin has browned nicely. Remove from oven and sprinkle lemon juice over the meat before serving. Source: Cookus Interruptus © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Stay informed on topics you iusesharepoint.com care about Tags and notes enable you to easily remember 2. To change how many items are displayed on the and classify content, as well as connect with Tag Profile page, under Tagged Items, click All or people and related information in your Popular within last 60 days. organization. You can view your tags and notes on 3. To search for information related to a tag, under your profile, on other people’s profiles that you Tagged Items, click the See all results for this tag have permission to view, and on the Microsoft® in search link. SharePoint® 2010 pages that you have added tags or notes to. Tags in your organization have a profile page, where you can find content that contains the tag, as well as use the tag to connect with people who have related interests. Click here for a video on how to use tags and notes to share information with colleagues: http://office.microsoft.com/en-us/sharepoint- Life win server-help/video-use-tags-and-notes-to-share- WHAT TO HAVE FOR DINNER information-with-colleagues-VA102465712.aspx Admit it, you’re already thinking about it. So why not have… To view a tag profile: Mary’s Kalamata Tapenade The details in your profile create a list of Recipe reprinted with permission from the book Feeding the Whole Family and the quirky on-line cooking show Cookus properties that is generated by everyone in your Interruptus. Want to watch how to make it? Click here. company who has entered values. This allows you to determine whether the items are already in the SERVES: 4 TAKES: 10 minutes company list. WHAT YOU NEED ½ cup kalamata olives, rinsed and pitted 1. Do one of the following: 3 teaspoons capers 2 small clove garlic • If you are already viewing the tag, such as in ½ cup pine nuts 2 teaspoons fresh lemon juice a Newsfeed or on a colleague’s profile, click 2 teaspoon fresh basil (2-3 leaves) the tag. Black pepper, freshly ground 2 teaspoons olive oil • If the tag isn’t already displayed under the WHAT YOU DO Activities for list on the right, click the tag in Put all ingredients in food processor. Use the your tag list on the left, and then click the pulse button until mixture is finely chopped or spread-like - your call. Tapenade can be tightly tag’s name under Activities for tag. covered and refrigerated for a week or more. The flavor will intensify with age. Serve on fresh warm bread. Source: Cookus Interruptus © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Edit Microsoft® OneNote® 2010 iusesharepoint.com workbooks from virtually anywhere Whether you’re finishing up a project or brainstorming on a new one, Microsoft® Life win OneNote® Web App gives you on convenient place to keep all your ideas and information. WHAT TO HAVE FOR DINNER Admit it, you’re already thinking about it. So why not have… 1. Post your OneNote 2010 content to a SharePoint 2010 site. Thai Steak Salad Recipe reprinted with permission from the book Feeding the Whole Family and the quirky on-line cooking show Cookus 2. To modify your notebook, click the file name in Interruptus. Want to watch how to make it? Click here. the document library to open it automatically with Microsoft® Office® Web Apps. SERVES: 4 TAKES: 1 hour 20 minutes WHAT YOU NEED 3. A Ribbon with many familiar commands will 1/ cup lime juice 3 appear, allowing you to update text, colors, 1/ cup olive oil 3 and other elements in your document. ¼ cup packed fresh cilantro, chopped 1-2 cloves garlic, minced 4. You are now ready to make changes right in ¼ teaspoon hot pepper oil or hot pepper sauce 3 teaspoons honey or sugar your internet browser – no need to open up a 1 teaspoon sea salt separate program. Freshly ground pepper 1 pound sirloin or flank steak, 1-inch thick 3-4 cups salad greens, washed, dried and torn ½ small red onion, cut into half moons ½ cucumber, peeled, seeded, cut into half moons WHAT YOU DO Combine lime juice, oil, cilantro, garlic, hot pepper oil, honey, salt and pepper in a small bowl. Whisk together and set aside. Place meat between 2 sheets of plastic wrap and pound on both sides to tenderize. Remove wrap and place meat in a shallow pan. Pour half of the dressing over the meat. Cover and marinate in the refrigerator for at least 1 hour or up to 12 hours. Preheat oven to 400 degrees F. Heat a cast iron or oven safe skillet with a teaspoon or so of oil. Place marinated steak in skillet and brown for a few minutes on each side. This is a good time to salt and pepper the meat. Transfer steak to the oven for 7-8 minutes. Check center for doneness (red for medium rare, pink for medium) and remove from oven when it is redder than you desire. Transfer meat to a carving board and let rest 10 minutes before slicing into thin slices on a diagonal against the grain of the meat. To assemble place a small bed of noodles on each plate. Toss the greens, onion, and cucumber with almost all of the remaining dressing and divide among 4 plates. Top each plate of with salad with an equal portion of steak slices and a drizzle of dressing. Source: Cookus Interruptus © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Keep your presentations current iusesharepoint.com with a PowerPoint Slide Library Slide Libraries help you share, store and manage Microsoft® PowerPoint® 2010 slides. When you publish a presentation to a slide library, the slides upload as individual files, so they can be modified and tracked independently. The library maintains a link to the presentation, so that you are notified when slides change. It also allows you to sort slides, check them out and can help keep track of history. To add slides to a PowerPoint Slide Library: Life win 1. On the Site Actions menu, click More Options. WHAT TO HAVE FOR DINNER Admit it, you’re already thinking about it. So why not have… 2. Under Libraries, click Slide Library, and then click Create. June’s Chili Con Grass-Fed Carne Recipe reprinted with permission from the book Feeding the Note: Slide Libraries can be created in only Whole Family and the quirky on-line cooking show Cookus certain types of sites, such as a Team Site and Interruptus. Want to watch how to make it? Click here. Document Workspace. If you do not see Slide SERVES: 8 TAKES: 1 Hour30 minutes Library under Libraries, the type of site you are WHAT YOU NEED working on does not support Slide Libraries. 1 tablespoon butter or olive oil 1 small onion, chopped 3. On the New page, under Name, type a name for 1 clove garlic, minced the library. The name appears in any navigation 1 pound ground beef 1 teaspoon or more sea salt links that you set up. ½ teaspoon cinnamon 1 teaspoon cumin 4. Under Description, type an optional description. 1 tablespoon chili powder Check the boxes for the Navigation and Slide 1 dried chipotle chili 1 teaspoon sugar Version History if wanted. 1 14.5-ounce can diced tomatoes with green chilies 5. Click Create. 1 15-ounce can kidney beans 1 8-ounce can tomato sauce WHAT YOU DO Melt the butter in a large heavy pot. Sauté the onion and garlic in the fat until onion is translucent. Add the meat, break into chunks and sauté until the meat is browned. Add salt, spices and sugar and stir. Then add tomatoes, beans and tomato sauce. Cover and simmer about 1 hour or longer. The longer it cooks, the thicker it becomes. Garnish with shredded cheese or chopped onion if desired. Source: Cookus Interruptus © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Keep track of to-dos with a iusesharepoint.com Project Task List A Project Task List displays a collection of tasks or work items that are part of a project. This tool lets you manage and track progress on a project, and you can even assign people to tasks so they know what they need to do. To create a project tasks list: 1. Click All Site Content on the lower left hand Life win section of the screen, and then click Create on the All Site Content page. WHAT TO HAVE FOR DINNER Admit it, you’re already thinking about it. So why not have… Tip: In most cases, you can use the Site Actions menu instead to complete this step. Rosemary Red Soup Recipe reprinted with permission from the book Feeding the Whole Family and the quirky on-line cooking show Cookus 2. Under the Tracking category, click Project Tasks. Interruptus. Want to watch how to make it? Click here. 3. In the Name box, enter in a name for the Project SERVES: 6-8 TAKES: 50 minutes Tasks list. WHAT YOU NEED 4. Select More Options if you would like to enter a 3 medium carrots, chopped 1 beet, chopped (2 if small) description for the list or if you want to create a 1 tablespoon extra-virgin olive oil link to this list on the Quick Launch. 1 large onion, diced 2 tablespoons fresh chopped rosemary or 2 5. If an email notification section appears, you can teaspoons dried set up your task list so that a notification is sent to 1 tablespoon fresh oregano or 1 teaspoon dried 1 cup dried red lentils someone when they are assigned a task. 2 bay leaves 4-5 cups water or stock Note: A server administrator must first enable 2-3 tablespoons light miso email settings for this option to appear. WHAT YOU DO Scrub and chop carrots and beet. Remove tops of 6. Click Create. beet if present. No need to peel unless vegetables are not organic. Heat oil in a 4-quart pot; add onion and sauté until soft. Add carrots and beet; sauté a few minutes more. Finely chop rosemary and oregano leaves, if using fresh herbs. Wash and drain lentils. Add herbs, lentils, bay leaves, and water or stock to sautéed vegetables; bring to a boil. Lower heat and simmer 40 minutes. Remove bay leaves. Let soup cool and puree in small batches in blender or use an immersion blender. Dissolve miso in ½ cup water and stir into pureed soup. Gently reheat before serving if needed and garnish with sour cream if desired. Source: Cookus Interruptus © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Provide feedback by iusesharepoint.com rating content Ratings let you provide feedback on content, thereby helping other people identify useful or relevant content on the site. Ratings can be used on a list, library or Web page – as long as the owner of the site has made the feature available. Ratings typically appear as a column of stars in a list, library or Web page, or on the properties page of a list item. To rate content in a list or library: Life win Note: The ratings feature must first be enabled. WHAT TO HAVE FOR DINNER Admit it, you’re already thinking about it. 1. On the Quick Launch, click the name of the list So why not have… or library whose content you want to rate. If the list or library is not on the Quick Launch, click Site Nappa Cabbage Slaw with Toasted Almonds Actions, click View All Site Content and then click Recipe reprinted with permission from the book Feeding the the name of the list or library. Whole Family and the quirky on-line cooking show Cookus Interruptus. Want to watch how to make it? Click here. 2. In the Rating (0-5) column, next to the item you SERVES: 4 TAKES: 20 minutes want to rate, hold your mouse pointer over the number of stars that you want to assign to the WHAT YOU NEED 1/ cup raw almonds, toasted and item. The number of stars associated with the 3 roughly chopped rating will change color. The greater the number of ½ napa cabbage, shredded or thinly sliced stars you select, the higher the rating. (~ 4 cups) 2 scallions, chopped fine 3. Click to assign your rating. You will see a message ¼ cup chopped cilantro 2 tablespoons lime juice that your rating has been submitted. After your 2 tablespoons rice vinegar rating is submitted and averaged with other 1 teaspoon tamari ratings, it will be applied to the overall rating 1 tablespoon sugar 3 tablespoons olive oil associated with the item. 2 teaspoons toasted sesame oil ½ teaspoon sea salt WHAT YOU DO To toast almonds, place whole almonds in a baking pan and toast in a 300-325 degree F. oven for 10-15 minutes, until the color begins to darken and they give off a rich nutty aroma. Combine lime juice, vinegar, tamari, sugar, oils and salt in a salad bowl. Whisk to incorporate. Prepare vegetables and chop almonds. Put in bowl and toss gently until mixed with dressing. Taste for salt and adjust if necessary. Source: Cookus Interruptus © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Create engaging sites by adding iusesharepoint.com rich media Browse for images, videos, audio and other rich media on your local computer or network and insert them with ease into your Microsoft® SharePoint® 2010 site. To add rich media: 1. Navigate to the page you want to edit by adding rich media. Life win 2. Select Edit Page from the Site Actions menu. You can also click on the Edit icon on the Page tab to WHAT TO HAVE FOR DINNER Admit it, you’re already thinking about it. begin editing. So why not have… 3. Click the Insert tab under Editing Tools in the Massaged Kale with Apples Ribbon. You can add rich media to any editable and Gorgonzola Recipe reprinted with permission from the book Feeding the regions of the page, which are surrounded by a Whole Family and the quirky on-line cooking show Cookus blue border. Interruptus. Want to watch how to make it? Click here. 4. Once you complete all your edits, click Save & SERVES: 6 TAKES: 15 minutes Close to finish. WHAT YOU NEED 1 bunch kale 1 teaspoon sea salt BONUS: SharePoint 2010 enables live preview 1/3 cup sunflower seeds, toasted and playback while editing a SharePoint page, ¼ cup diced red onion which make it easier to add the right content to 1/3 cup currants ¾ cup diced apple, (½ apple) your site. ¼ cup olive oil 2 tablespoons unfiltered apple cider vinegar 1/3 cup gorgonzola cheese, crumbled WHAT YOU DO De-stem kale by pulling leaf away from the stem. Wash leaves. Spin or pat dry. Stack leaves, rollup and cut into thin ribbons (chiffonade). Put kale in a large mixing bowl. Add salt, massage salt into kale with your hands for 2 minutes. To toast seeds, put in a dry skillet over low to medium heat and stir constantly for a few minutes until they change color and give off a nutty aroma. Put kale in a fresh bowl and discard any leftover liquid. Stir onion, currants, apple and toasted seeds into kale. Dress with oil and vinegar and toss. Taste for salt and vinegar, adding more if necessary. When at desired flavor, toss in cheese. Source: Cookus Interruptus © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Take your content offline with iusesharepoint.com SharePoint Workspace A Microsoft® SharePoint® 2010 Workspace gives you access to SharePoint site content at any time, whether or not you are connected to Life win your network. It is your own personal copy of WHAT TO HAVE FOR DINNER the SharePoint site, or selected lists and libraries Admit it, you’re already thinking about it. So why not have… you choose to take offline and synchronize from that site. Emerald City Salad Recipe reprinted with permission from the book Feeding the Whole Family and the quirky on-line cooking show Cookus You can share content updates with other Interruptus. Want to watch how to make it? Click here. SharePoint users and receive content updates that others by synchronizing the workspace with the SERVES: 6-8 TAKES: 20 minutes SharePoint site. WHAT YOU NEED 2 ¼ cups water or stock Note: The easiest way to create a SharePoint 1 tablespoon butter 1 teaspoon sea salt Workspace is directly from the SharePoint site. 1 cup wild rice (black; ½” long) ¼ cup lemon juice To create a SharePoint Workspace: ¼ cup olive oil 1 clove garlic, minced 1. Click the Site Actions menu on the SharePoint ½ cup chopped fennel bulb, core removed site in which you would like to create a SharePoint ½ of a red or yellow pepper, diced ½ cup chopped red cabbage Workspace. ½ cup chopped Italian parsley 2 cups very finely chopped dark leafy greens (6-7 2. Select Sync to SharePoint Workspace. This will leaves of chard, kale, or collards) open the Microsoft SharePoint Workspace program Salt and pepper to taste on your computer. Pecorino or gorgonzola cheese (optional) WHAT YOU DO Bring water or stock to a boil. Add butter, ½ teaspoon of the salt and rice. Bring to boil again, cover, lower heat and simmer 60-65 minutes. Check to see that until all water is absorbed by tipping the pan to one side. Combine lemon juice, olive oil, garlic and remaining ½ teaspoon of salt in a large serving bowl. Add fennel, red pepper, cabbage, parsley and then the greens. Once rice is fully cooked, cool until it quits steaming but is still warm, and then spread like a blanket on top of the greens. When the rice cools to room temperature, toss rice, vegetables and dressing together. Taste the salad and adjust seasonings, some extra salt and/or lemon may be required. Garnish with cheese if desired. Source: Cookus Interruptus © 2011 Microsoft Corporation. All rights reserved.
SharePoint win ® Stay connected to the people and topics you care about Your My Site includes a My Newsfeed page where you can see your colleague’s activities, keep track of content you and your colleagues have Life win tagged and share status updates. If you see items you want to respond to, you can click on your FRIENDS WITH BENEFITS (Not like that...) colleagues’ names to visit their profiles. Office friendships can increase employee Everything you share with your colleagues will satisfaction and make people more show up on the Recent Activities section of your productive at work. So get to know your My Profile. You can also check a colleague’s coworkers! Recent Activities section to see what they’ve been up to and working on. Invite them to lunch, ask them about stuff other than work and make your office a little friendlier (your Newsfeed can help!). To check your Newsfeed for updates: • If you are already viewing someone’s profile or a page on your My site, click My Site in the upper left corner. You can also click My Newsfeed. • If you are viewing a different type of page on your SharePoint 2010 site, click your name in the upper right corner, and then click My Site. To view a colleague’s Recent Activities: • Visit their profile and scroll down to find the Recent Activities section under the Overview tab.
SharePoint win ® Share updates and ideas through a blog A Microsoft® SharePoint® 2010 blog is a great • If you want to set up unique permission for way for you or your organization to quickly share the blog, click Use unique permissions. If you information and spark a dialogue as people select unique permissions. Set up permissions comment on your posts. Once you create a blog after you finish entering the settings on the in SharePoint 2010, you can set up categories and current page. customize the blog settings. • To display the top link bar from the parent For a video on blogging in SharePoint, see: http:// site on pages in your blog, click Yes in the office.microsoft.com/en-us/sharepoint-server- Navigation Inheritance section. help/video-create-a-blog-VA101887977.aspx 7. Click Create. To create a blog: 8. If the Set Up Groups for this Site page appears, set up the visitors, members, and owners of Note: You must have permission to create a site. the site. 1. Click Site Actions, and then click New Site. 2. In the Create dialog box, click the Blog site template. Life win 3. In the Title box, type a name for your blog site. BLOG IT OUT 4. In the URL name box, type the last part of the Web address that you want to use for your There are millions of blogs in existence – blog site. ranging from online diaries to corporate blogs to blogs about cats that look like 5. Do one of the following: celebrities. • To quickly create your blog according to the That number may sound intimidating, but default settings, click Create. your blog doesn’t have to compete with all of that. As long as you’ve got info that’s • To customize some of the site settings, such as useful for you and your organization, you set unique permissions, select More Options. need to get the word out. 6. In the Permissions section, do one of the following: • If you want to use the same permission and groups as the parent site, click Use same permissions as parent site.
SharePoint win ® Spark a conversation with Discussion Boards Discussion boards are forums where site users can start or join conversations about different topics. Most Microsoft® SharePoint® 2010 site templates Life win include the ability to create discussion boards, and many sites have a built-in discussion board called OFF-TOPIC Team Discussion. Discussion boards, like regular conversations, can sometimes veer off To access the built-in Team Discussion board: topic. If something you read on a board 1. On the Quick Launch, click Team Discussion. sparks another thought, consider starting If Team Discussion does not appear, click All a new thread to cover it. That way, Site Content, and then click Team Discussion not only can you avoid “hijacking” the under Discussion Boards. ongoing discussion, but people who are interested in the same topic you are can 2. To change the settings for this discussion find your discussion more easily. board, on the Settings menu, click Edit Item. Make the necessary changes to the title, description, or any other settings. Click Save. 3. Return to your discussion board by clicking its name in the navigation bar. To create a new discussion board: Click View All Site Content, and then click Create on the All Site Content page. You can also use the Site Actions menu to complete this step. 1. Under Communication, click Discussion Board. 2. Type a name for the discussion board. 3. Select More Options if you would like to specify whether you want the discussion board to appear on the Quick Launch. 4. Click Create.
SharePoint win ® Get in sync with Group Calendars A group calendar enables you to see multiple To view multiple users’ calendars as a group calendars at the same time. This tool is particularly calendar: helpful for scheduling team meetings, because Note: The view created using the following you can see the availability of both team members procedure is temporary. Each time you refresh and conference rooms. the browser, only the initial calendar will display. To configure a calendar as a group calendar: 1. Go to the group calendar and click the Note: To change calendar settings, you must Calendar tab in the ribbon. have at least the design permission level for the 2. In the ribbon, in the Scope group, click Day site. Group or Week Group. 1. In a calendar, in the ribbon, click the Calendar 3. In Add Person, type the name of the person tab, and then click List Settings. or group whose calendar you want to view 2. Under General Settings, click Title, and then click the check names icon. You can description and navigation. also click the Browse icon, and search for the person or group. 3. In the Group Calendar Options section, set Use this calendar to share member’s schedules to Yes. This enables you to create events in the calendar with attendees. Life win 4. If you want to use this calendar to scheduled SCHEDULE A PLAY DATE resources, such as conference rooms, as well as people, set Use this calendar for resource Now that you can see people’s calendars and know when they’re busy, you can also reservation to Yes. This enables you to create see when they might have time to join events in the calendar that include resources, you for lunch to celebrate the end of a such as conference rooms. tough project or task. Note: If the Use this calendar for resource Scheduling some celebration time reservation option is not available, the Group around major milestones helps to make Work Lists feature is not enabled for the site. sure no one feels overworked or under appreciated. 5. Click Save.
SharePoint win ® Stay on the same page with a Meeting Workspace A Meeting Workspace site is a Web site for meeting with multiple pages. It includes two centralizing all the information and materials blank pages for you to customize based on for one or more meetings. Before the meeting, your requirements. you can publish the agenda, attendee list 3. Enter the information about the Meeting and documents you plan to discuss so that all Workspace site that you want to create, such attendees can access them. During or after the as the title and the last part of the Web site meeting, use the Meeting Workspace to publish address. the meeting results and track tasks. 4. Select More Options if you would like to add To create a Meeting Workspace: a description, assign permissions or edit the 1. Go to the Web site where you want to add the navigation bar of the new site. Meeting Workspace site. Click View All Site 5. Click Create. Content under the Site Actions menu, and then click Create on the All Site Content page. 2. Under Filter By: All Categories, select Meetings and then click on the Meeting Workspace that Life win best fits your needs. MEETING OF THE MINDS There are five meeting workspace templates you can choose from: If you work in an office, you probably spend tons of time in meetings. • Basic Meeting Workspace: Designed to plan, Here are three tips that can help make organize and track your meeting. that time more efficient: • Blank Meeting Workspace: Creates a blank Meeting Workspace site for you to customize 1. Publish an agenda in advance – and follow it. based on your requirements. • Decision Meeting Workspace: Designed 2. Start the meeting on time for reviewing documents and recording any and on topic. decisions that are reached at the meeting. 3. Set aside a certain amount of time • Social Meeting Workspace: Helps you to plan for discussion on each topic and social occasions, such as a company picnic or a hold people to the allotted time. party for your team. • Multipage Meeting Workspace: Provides the basics to plan, organize, and track your
SharePoint win ® Network the smart way by adding colleagues to groups When you add people as colleagues, you can 6. In the Show To section, select a privacy follow their activities in your Newsfeed, which category under Show this colleague to, if you helps you stay connected with updates like when only want to show this colleague to a specific they receive a promotion or update their profiles. set of people, such as just your manager. You can organize your colleagues into groups, 7. Click OK. to help you easily browse and manage your colleagues list. To add a colleague to a new group: 1. Do one of the following: Life win • If you are already viewing someone’s profile or MAKE IT PERSONAL a page on your My Site, click My Profile. If it’s allowed where you work, decorate • If you are viewing a different type of page your work space with objects or art that on your SharePoint 2010 site, click your name inspires you. Bring in a houseplant or two, in the upper right corner, and then click or - if you have a green thumb of death - photos or posters that you love. My Profile. 2. Click Colleagues. 3. Select the check box next to the colleague or colleagues you want to add to a new group, and click Edit Colleagues. 4. In the Add to Group section, select whether or not to add the person to your team. You can use the My Team privacy category to provide access to some details that you don’t want to share with all your colleagues. 5. To create a new group, click New group, and then type the name of the group.
SharePoint win ® Informally connect with colleagues using Note Board If you meet someone knowledgeable in a meeting, you might want to connect with them later and ask them a question. You can do this by Life win visiting their profile and leaving them a note on their Note Board. DINING IN Many people eat lunch at their desks so When you leave a note on someone’s profile, it is they can get more done, but this can typically displayed until the person receives newer actually make you feel hungrier sooner notes. Depending on how your organization has after lunch. So take a break, eat with set up My Sites, the person may also receive an coworkers who also bring their lunches email notification of your note. or find a pleasant place to sit and eat outside. You’ll be happier – and fuller – Click here for a video on how to use tags and for having done so. notes to share information with colleagues: http://office.microsoft.com/en-us/sharepoint- server-help/video-use-tags-and-notes-to-share- information-with-colleagues-VA102465712.aspx To leave a note on someone’s profile: 1. Browse or search for the person’s profile where you want to leave a note. If the person’s name appears on a SharePoint 2010 site, such as next to a document they recently modified, you can click their name to visit their profile. 2. Under Note Board, type a note in the box. 3. Click Post.
SharePoint win ® Add to-dos to your Project Task List A project task list in Microsoft® SharePoint® 2010 8. In the Description section, type a description displays a collection of tasks that are part of a of the task. project. After you create a project task list, you 9. In the Start Date and Due Date sections, enter can add tasks, assign resources to a specific task, the start date and finish date for the work that update progress and view task information on a is performed on the task. Use the date picker timeline. to quickly enter a date. To add a task to a project tasks list: 10. Click Save to add the task to your project 1. If the project task list is not open, click its task list. name on the Quick Launch. Tip: If the name of your list does not appear, click All Site Content, and then click the name of your list. Life win 2. On the New menu click New Item and select Task. TO-DO: MAKE TO-DO LIST When you make a to-do list, include one 3. In the Title section, type a name for the task. or two items you’ve already done, so you can feel the immediate joy of crossing 4. In the Priority section, click High, Normal, or things off. Sometimes you just need to Low to indicate the relative importance of this celebrate the small achievements. task compared with other tasks in your project task list. 5. In the Task Status section, click the status of the task. 6. In the % Complete section, type a number as a percentage value that indicates the extent to which the task is complete. 7. In the Assigned To section, type the name of the person who will complete the task. Only one person can be assigned to a task. Click Check Names to determine if the person’s name is found in the membership provider service that is used for authentication. See your server administrator if the name is not found in the membership provider service.
SharePoint win ® Easily save documents from Microsoft® Office® 2010 to Microsoft® SharePoint® 2010 When you save a document in a library on your 4. Click Share Notebook. organization’s SharePoint 2010 site, you and 5. OneNote gives you an opportunity to send a your colleagues have a central location to access link to the notebook. If you want, click Email a that document. Not only does this let you share Link, and compose an email message. the document by sending a link rather than an attachment, it also enables everyone to make Note: If you share your notebook in a document revisions in one copy and eliminates the need library where Office Web Apps are configured, to worry about multiple versions. SharePoint the email message contains two links. One link even keeps track of versions, in case you need to opens the notebook in the OneNote desktop retrieve a previous one. application, and the other link opens the notebook in OneNote Web App. To save from Microsoft® Office® Word®, PowerPoint® or Excel® 2010: 1. Click the File tab, and then click Save & Send. 2. Click Save to SharePoint. Life win 3. Click Browse for a location. MELLOW OUT Note: If you are saving the document to a If you’re feeling stressed at work, try SharePoint location you have already used, click implementing a five-minute meditation routine. Meditation can take many forms, its name. so try and find the one that works for you. Close your eyes and breathe deeply. Light 4. In the File name box, type the web address of a candle and dim the lights. Or listen to the document library, such as http://fabrikam/ music and really focus on the words. Find shared documents, and then press Enter. the meditation style that’s right for you and use it when life is about to send you 5. Type a name for the file, and then click Save. over the edge. To Save From OneNote® 2010: 1. Click the File tab, and then click Share. 2. Click the notebook you want to save. 3. Click Network, and then click a document library in the list of locations. If the document library you want is not listed, click Browse to locate it.
SharePoint win ® Find the right people, the first time The people and expertise search engine in Microsoft® SharePoint® 2010 uses phonetic matching and nickname expansion to help find Life win the right people, the first time. HYDRATE, HYDRATE, With SharePoint 2010 search, you can find the HYDRATE person you are looking for without worrying about misspelling or knowing full names. The People are like plants. We get droopy search system indexes names based on phonetic when we don’t have enough water. If you find a mid-afternoon slump coming on, spelling and also includes common nicknames. try reaching for a glass of H2O before This way, searches for “Geoff” will return results for you hit the coffee pot - you might be “Jeff,” while searches for “Bill” will also show results surprised at how much perkier being for “William.” hydrated makes you feel. To search for a person on a SharePoint site: 1. Every My Site page or SharePoint site has a search box. Simply type the name of the person you’re looking for into that box and select People while searching. 2. The results page will display people whose names match exactly, as well as common expansions for nicknames.
SharePoint win ® Keep collaboration on track with a Team Site A Team Site is a great tool for keeping your team up to speed. Team Sites are central locations for storing files, posting project schedules and Life win communicating with team members in one easy to use place. BRAG (A LITTLE) Don’t assume that people know about Note: You can create your Team Site as a sub-site your successful new project that came of an existing page on your company intranet. To in under budget and on schedule. create the sub-site, you must be an administrator Make your triumphs known so people or a member of a site group with Create Sub- understand just how awesome you site permissions. If you are not an administrator, really are. contact the site administrator to join the appropriate site group. For a video on the different features of a Team Site, see: http://office.microsoft.com/en-us/ videos/video-team-site-template-VA101915789. aspx?CTT=1 To create a Team Site: 1. Go to the Web site where you want to add the Team Site. 2. In the top left corner, open the Site Actions menu and select New Site. 3. Select Team Site in the new window, and enter the last part of the Web site address. 4. Select More Options if you would like to add a description, edit the permissions of the site, or edit the top link bar of the new site. 5. Click Create.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Share knowledge with Wikis iusesharepoint.com A wiki is a site designed for groups of people to To edit a Wiki Page: quickly capture and share ideas by creating simple 1. On the wiki page that you want to edit, click pages and linking them together. A wiki is a great the Page tab on the ribbon, and then click tool to help your team collect ideas, assemble Edit. content from numerous sources and plan together as a team. 2. Type any text you want. Editable areas of the page are surrounded by a blue border. To create a wiki page: 3. Use the buttons on the ribbon to format text, By default, a team site is a wiki. That’s also true of and insert other content, such as pictures, other types of sites. Therefore, you can start from tables, hyperlinks, and Web Parts. your team site or another type of site and begin creating wiki pages there. 4. To add wiki links to other pages, type the name of the page surrounded by double 1. Navigate to the site in which you would like to square brackets: [[Page Name]]. For example, create a new wiki page. to add a wiki link to a page named “Project Dates,” type: [[Project Dates]] 2. Click Site Actions and select New Page. Note: If the page that you are linking to does 3. Enter in a name for the new wiki page and not exist yet, a placeholder link with a dotted click Create. underline will appear on the page after you save To create a wiki page library: the edited page. If you prefer to manage your wiki separately, you 5. When you are finished editing the page, can create a wiki library that is separate from the click Save & Close. You can add or change Site Pages library. content later by clicking Edit. If you created a placeholder link, you can click the link to 1. On the site where you want to create the wiki create that page. page library, click Site Actions, and then click More Options. 2. In the Create dialog box under the Library type, click Wiki Page Library. Life win 3. In the Name box, type a name for the library, such as Wiki Pages. Select More Options if BREAK IT UP you would like to add a description or specify Even if you can’t go outside, take a whether or not you want the library will ten-minute break each hour. Short breaks appear on the Quick Launch. can boost your retention level and also prevent eyestrain and headaches from 4. Click Create. looking too long at a computer screen. © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Protect your edits by checking iusesharepoint.com files in and out When you check out a file from a library on a 3. On the Check In page, do one of the following: Microsoft® SharePoint® 2010 Services site, you • Select Check in document. can edit, save, close and reopen the file – but no one else can edit the file or see the changes • Select Check in changes saved to this until you check it back in. Checking out a file document, but keep the document checked prevents multiple people from making changes out. at the same time, which helps to avoid conflicts and confusion over changes. Checking files in and • Select Discard changes and undo check out. out also gives you more control when you track 4. Enter any comments in the text box under versions, because a version is created only when Check In comments, and then click OK. you check a file in, not each time that you open and close the file. To check out a file for editing: 1. If the library is not already open, click its Life win name on the Quick Launch. If the name of your library does not appear, click View All DOUBLE CHECK Site Content, and then click the name of your Sometimes when we rush to get things library. done, we make mistakes or fail to proofread properly. So before you send 2. To check out a document, point to the file that email or declare a project complete, name, click the arrow that appears, and then go over everything one last time to check click Check Out. for errors. Taking a few minutes to catch a little mistake now could save hours - or 2a. In a picture library, click the file, and then in days - down the road! the properties that appear, click Check Out. To check in a file: 1. Locate the document that you want to check in on the SharePoint site. 2. Point to the document, click the arrow and then click Check In. © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Work together on presentations iusesharepoint.com using Microsoft® PowerPoint® 2010 Simultaneously edit a PowerPoint 2010 presentation with colleagues and talk about changes while editing, without leaving the Life win program. FAKE IT ‘TIL YOU MAKE IT To co-author presentation in PowerPoint 2010: Feeling nervous about an upcoming 1. Post your PowerPoint 2010 content to a presentation? Give yourself a little pep SharePoint 2010 site. talk, reminding yourself how much you know about this subject or how long 2. Co-authoring is automatically enabled when you’ve worked on this presentation. Then multiple individuals open the document for get out there and pretend to be the most editing at the same time. confident person in the room. If you convince everyone else how comfortable 3. You can also find the list of current editors on you are, you may just convince yourself the Status bar at the bottom of your screen or, as well. on the Info tab in Backstage view. 4. Hover your mouse over an editor’s name to begin an instant messaging or phone conversation. Note: When using co-authoring in PowerPoint 2010, you see the changes that others have made after you save the file. © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Work together on documents iusesharepoint.com using Microsoft® Word® 2010 However you collaborate on your documents, the days of forwarding attachments in email are history. From this day forward, you never need Life win to pass your document, struggle with reconciling version conflicts, merge changes, or track down NOT-JUST-SPRING CLEANING the most up-to-date versions. Collaborate without Set aside an hour or so every month to confusion when you use Microsoft® SharePoint® clean off your desk. File papers, wipe 2010 to co-author documents in Word. down your computer and phone with a paper towel or baby wipe, and use an air For a video about co-authoring in Word 2010 see: compressor to clean any dust out of your http://office.microsoft.com/en-us/videos/video- keyboard. Getting rid of the clutter can coauthoring-in-word-2010-VA101848883.aspx make you feel more organized and in control. To co-author a document in Word 2010: 1. Post your Word 2010 content to a SharePoint 2010 site. 2. Co-authoring is automatically enabled when multiple individuals open the document for editing at the same time. In Word 2010, you see the names of other people where they are editing. 3. You can also find the list of current editors on the Status bar at the bottom of your screen or on the Info tab in Backstage view. 4. Hover your mouse on an editor’s name to begin an instant messaging or phone conversation. Note: When using co-authoring in Word 2010, you see the changes that others have made after you save the file. © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Make important connections by iusesharepoint.com adding colleagues The Colleagues feature helps you to keep track of set of people, such as just your manager or your colleagues – what they’re up to, where they just your colleagues. are and whether they are available. When you 6. Click OK. add people as colleagues, you can follow their activities in your Newsfeed. To add someone as a colleague from your My Site: You can add someone as a colleague when you 1. Click Colleagues. visit his or her profile: 1. Use search to find the person’s My Site, or if 2. Click Add Colleagues. his or her name appears as a link on your site, 3. Follow steps 3 – 6 above. click the name. 2. Under his or her picture, click Add as Colleague. Note: If you’re already following that person, the Add as colleague link will not be displayed. Life win 3. In the Add to Group section, select whether or LEARN SOMETHING NEW not to add the person to your team. You can Just because you’re out of school doesn’t use the My Team privacy category to provide mean you should ever stop learning. If access to some details that you don’t want to you’re looking for a challenge or to try share with all your colleagues. something new, consider taking an adult education course. You could look for 4. Under Add to Group, do one of the following: something related to your field, or take • To add a colleague to an existing group, click a class on a topic that you’ve always Existing group and select a group from the wanted to learn more about - like cooking or painting. drop-down list. Groups help you organize and easily browse through your colleague list, but you cannot apply unique privacy categories to each group. • To create a new group for this colleague, click New group, and then type the name of the group. You can add other colleagues to this group later. 5. In the Show To section, select a privacy category under Show this colleague to, if you only want to show this colleague to a specific © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Share thoughts and iusesharepoint.com updates informally Your My Site profile is a way to track and share information about yourself, your responsibilities and interests. Life win Your status message, which appears next to your BE IN THE LOOP picture on your My Site profile, is a way to tell colleagues what you are currently thinking about Knowing what’s going on within your organization can help you stay up-to- or working on. Each time you change your status speed on what’s expected of you and message, it will appear in the Newsfeed of the prepared for what’s coming up. So ask people who are keeping up with you. questions about what everyone’s working on, share news about your own projects To add or edit your status update: and use your SharePoint 2010 Newsfeed 1. Do one of the following: to stay in the know. • If you are already viewing someone’s profile or a page on your My Site, click My Profile. • If you are viewing a different type of page on your SharePoint site, click your name in the upper right corner, and then click My Profile. 2. Click the What’s happening? text in the status balloon. 3. Type your brief update. 4. Press Enter. © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Find important content and pages iusesharepoint.com with tag clouds Tags and notes enable you to easily remember and classify content, as well as connect with people and related information in your Life win organization. You can view your tags and notes on your profile, on other people’s profiles that you GO FOR THE GOAL have permission to view, and on the Microsoft® Set clear, measurable goals for yourself SharePoint® 2010 pages to which you have added and timelines for when and how you’ll tags or notes. accomplish them. From small goals, like better organizing your files, to big goals, Click here for a video on how to use tags and like getting a promotion, having a plan notes to share information with colleagues: will help you make these dreams a reality. http://office.microsoft.com/en-us/sharepoint- server-help/video-use-tags-and-notes-to-share- information-with-colleagues-VA102465712.aspx Using tag clouds: As tags are collected over time, they are added to a list that some people call a “tag cloud,” which people can view on your profile and can help you sort tags alphabetically and by how often you use them. People can also view more information about a tag, as well as recent activities related to a tag, such as when someone has applied that tag. The tags you use most often appear larger than the rest of the tags. Note: When you specify that a tag is private, other people cannot see the fact that the tag was added to the Web page, although the tag text is public. Other people do not see the tag in the user’s tag cloud, unless the user who added the tag also applied the same tag to another Web page without making the tag private. © 2011 Microsoft Corporation. All rights reserved.
Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Tag and flag interesting content iusesharepoint.com Your My Site profile is a way to track and 5. To make a tag private, select the Private check share information about yourself, such as your box. People will not see that you have tagged responsibilities and interests. the content, but the tag itself will be public. Notes and tags can make it easier for people to 6. To also write a note about the page, click Note find relevant content and knowledgeable people. Board, and type a note. Notes to other people can help encourage 7. Click Save. informal dialogue, and enable people to easily connect, while tags help people find content quickly. Click here for a video on how to use tags and Life win notes to share information with colleagues: http://office.microsoft.com/en-us/sharepoint- SWITCH IT UP server-help/video-use-tags-and-notes-to-share- In a rut? Change something about your information-with-colleagues-VA102465712.aspx routine. Find a different route to work, or walk a little farther to a lunch spot To add tags and notes to pages on a you’ve never been to before. You may be SharePoint 2010 site: surprised at how a tiny change can make a big difference in your perspective. Note: If the I Like It and Tags and Notes buttons are not available on your page, you can use the Tags and Note Board tool from your browser. 1. Browse to the page on a SharePoint Server site that you want to add tags and notes to. 2. Do one of the following: • To quickly tag content to remember later without adding other tags or notes, click the I Like It button. • To add other tags and notes, use the following steps: 3. Click the Tags & Notes button. 4. Type tags that will help you remember and classify the content on the page. Separate tags with semicolons. You may be prompted with tags as you type, if they have already been used or created before. © 2011 Microsoft Corporation. All rights reserved.

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SharePoint 2010 Features

  • 1. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Work together on content using iusesharepoint.com Microsoft® OneNote® 2010 Using Microsoft® SharePoint® 2010 and OneNote 2010, you can capture ideas and thoughts with coworkers during a brainstorming session – on the same notebook, at the same time. To collaborate on a notebook using OneNote: 1. Post your OneNote 2010 content to a SharePoint 2010 site. 2. Co-authoring is automatically enabled when multiple individuals open the document for editing at the same time. 3. As you and others edit the same notebook, your changes sync automatically in near real- time. When someone makes an edit, their alias will show up next to the highlighted section they are editing. 4. When you save and reopen the notebook, all Life win edits will appear with the author’s alias next WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular to it, allowing you to follow up with each exercise to stay healthy and fit. Snap your brain out author. You can even search content by who of its regular fitness routine by unscrambling these authored it. three words: PHEL FLUSEU YDPRTVOCYIUIT PRODUCTIVITY USEFUL HELP Answers © 2011 Microsoft Corporation. All rights reserved.
  • 2. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Share and update content with a iusesharepoint.com Document Workspace A Document Workspace is a Microsoft® 3. Enter the information about the Document SharePoint® 2010 site created for document Workspace site that you want to create, such sharing. The site enables you to share files, update as the title and the last part of the Web site them and keep people informed about their address. status. When you open your copy of a document 4. Select More Options if you would like to add a that is stored in a Document Workspace, you can description, edit the permissions of the site, or get updated versions of the document with the edit the top link bar of the new site. click of a button, eliminating the need to manage document revisions manually. 5. Click Create. You can create a Document Workspace from a document, or create an empty site and add documents to it later. Note: If the Create Document Workspace option is not available, ask the site owner to give this permission to you or to create the workspace site for you. Life win To create a Document Workspace site based WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular on a document: exercise to stay healthy and fit. Snap your brain out of its regular fitness routine by unscrambling these 1. Open the document library where the three words: document is stored. 2. Point to the name of the document, click the ROWK arrow that appears, point to Send To, and then click Create Document Workspace. UTHLSE 3. Click OK. MCMOTICAOUNIN To create an empty Document Workspace site: 1. Go to the Web site where you want to add the Document Workspace site. Click View All Site COMMUNICATION Content, and then click Create on the All Site Content page. SLEUTH 2. Under Filter By: Site, click on Document WORK Workspace. Answers © 2011 Microsoft Corporation. All rights reserved.
  • 3. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Get mobile iusesharepoint.com Accessing your Microsoft® SharePoint® 2010 site online from a mobile device lets you enjoy productivity and collaboration benefits, even when you are away from the office. Use your mobile device to connect to SharePoint 2010 to access information, collaborate with colleagues view updated site content and stay connected. The mobile version of a site lets you see only some elements of a site that you would see in the desktop version, such as lists, libraries, the search feature and My Site. The user-interface is simple and intuitive so you can start using your site right away. The key tasks that the mobile version offers are viewing items in lists and libraries and opening Office documents from the site. To access a SharePoint site with your web-enabled phone: Life win You can access your site with a Windows phone by WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular opening the phone’s web browser and entering exercise to stay healthy and fit. Snap your brain out the Uniform Resource Locator (URL) of your of its regular fitness routine by unscrambling these three words: SharePoint site. If you are using a non-Windows phone, you can enter the URL in the browser or, to see an optimized mobile view, you can just REFE append /?Mobile=1 to the URL. For example, if your site is called http://fabrikam.com, then FECOEF the mobile version of the URL would be http:// fabrikam.com/?Mobile=1. LISTBUGN BUSTLING COFFEE FREE Answers © 2011 Microsoft Corporation. All rights reserved.
  • 4. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Access and share content from iusesharepoint.com virtually anywhere with My Site Each My Site has a My Content section where you can add different types of content, such as documents, blogs and other pages. To add documents to your My Site: 1. Visit your My Content page by doing one of the following: • If you are already viewing a page on your My Site, such as your My Profile or My Newsfeed page, click My Content. • If you are viewing another page on your SharePoint 2010 site, click your name, and then click My Site. When your profile appears, click My Content. 2. Click Add document under the library where you want to store the document, such as Shared Documents, and a window will pop up Life win allowing you to choose a document to upload. WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular exercise to stay healthy and fit. Snap your brain out of its regular fitness routine by unscrambling these three words: A word about permissions: You can choose whether you want other people GOJ to have access to the content in the My Content section. By default, your My Site has two libraries for storing documents – a Shared Document LECHSUDE library for documents that you want others to view, and Personal Documents that are only visible ADECCPYNELOI by you. To customize permissions of a library or specific documents, select the Manage Permissions ENCYCLOPEDIA button. This enables you to specify the specific users who are able to view a sensitive document. SCHEDULE JOG Answers © 2011 Microsoft Corporation. All rights reserved.
  • 5. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Edit Microsoft® Excel® 2010 iusesharepoint.com spreadsheets from virtually anywhere With Microsoft® Excel® Web App, you can access and edit a spreadsheet from virtually anywhere you have access to a web browser. To use Excel Web App: 1. Post your Excel 2010 content to a SharePoint 2010 site. 2. To modify your spreadsheet, click Edit next to the File tab. The document will open in your browser with Microsoft® Office Web Apps. 3. A Ribbon with many familiar commands will appear, allowing you to update text, colors and other elements in your document. 4. You are now ready to make changes right in your internet browser – no need to open up a separate program. Life win WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular exercise to stay healthy and fit. Snap your brain out of its regular fitness routine by unscrambling these three words: TTLAO PYODEL MRLEAPDONI PALINDROME DEPLOY TOTAL Answers © 2011 Microsoft Corporation. All rights reserved.
  • 6. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Edit Microsoft® Word® 2010 iusesharepoint.com documents from virtually anywhere With Microsoft® Word® Web App, you can view, edit and share your documents from any web browser – even from a mobile device. To access and edit documents from almost anywhere: 1. Post your Word 2010 content to a SharePoint 2010 site. 2. To modify the document, click Edit next to the File tab. The document will open in your browser with Microsoft® Office Web Apps. 3. A Ribbon with many familiar commands will appear, allowing you to update text, colors and other elements in your document. Life win WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular exercise to stay healthy and fit. Snap your brain out of its regular fitness routine by unscrambling these three words: MRA ZAWIDR HGHGHTELIID HIGHLIGHTED WIZARD RAM Answers © 2011 Microsoft Corporation. All rights reserved.
  • 7. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Keep content safe and sound iusesharepoint.com using permissions People and group lists offer a unified place to find, communicate with and manage people and their permissions – including support for custom fields such as Department, “Office #” and Area of Focus. You can also use the new Person field type to create rich displays of lists of people. As a site administrator, you can view all users and groups that have been granted access to your site. To view users and groups: 1. On the home page of the site or site collection, click the Site Actions menu, point to Site Settings and then click People and Groups. 2. On the People and Groups page, in the Quick Launch, do one of the following: • To view all users who have been added directly to the site, added to a group or inherited from Life win a parent site, click All People. WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular • To view all SharePoint 2010 groups that are exercise to stay healthy and fit. Snap your brain out available to this site, click Groups. of its regular fitness routine by unscrambling these three words: To change the group list: 1. On the home page of the site or site collection, PZA click the Site Actions menu, point to Site Settings, and then click People and Groups. BRYLIAR 2. On the People and Groups page, on the Quick Launch, click Groups. GAVSUONADATE 3. On the People and Groups: All Groups page, click the Settings menu, and then click Edit Group Quick Launch. ADVANTAGEOUS LIBRARY ZAP Answers © 2011 Microsoft Corporation. All rights reserved.
  • 8. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Organize and store rich media iusesharepoint.com Rich Media Asset Libraries let you easily store, organize and find rich media assets, such as image, audio or video files on your local computer or network. For a video on the new rich media support features in MIcrosoft® SharePoint® 2010, see: http://office.microsoft.com/en-us/sharepoint- server-help/video-manage-digital-assets- VA101863478.aspx To create a Rich Media Asset Library: 1. On the Site Actions menu, click More Options. 2. Under Filter By: Library, select Asset Library. 3. Enter a Name for your new Asset Library. 4. Select More Options if you would like to add a description, specify whether the new Asset Library will show up on the Quick Launch Life win and/or decide if the library should create new WORD SCRAMBLIN’ versions of items each time that item is edited. Your brain, like the rest of you, requires regular exercise to stay healthy and fit. Snap your brain out That’s a good way to make sure these assets of its regular fitness routine by unscrambling these don’t get edited and saved over. three words: 5. Click Create. You are now ready to add the OYJ desired rich media to the library. LITHBE NEIGRODZA ORGANIZED BLITHE JOY Answers © 2011 Microsoft Corporation. All rights reserved.
  • 9. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Learn more about your company iusesharepoint.com and co-workers with the Organization Browser The Organization Browser provides a rich Silverlight browsing experience that allows people to navigate through their organizational structures to see peers, direct reports and management chains. This My Site feature can be used to understand the structure of an organization as well as to connect with colleagues. To View your Organization Browser: 1. Navigate to your My Profile and select the Organization tab. 2. Your Organization Browser will pop up, giving you a simple understanding of how you fit into the organization. You can also click on colleague’s names to navigate to their My Profile and see their Organization Browser. Life win WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular exercise to stay healthy and fit. Snap your brain out of its regular fitness routine by unscrambling these three words: BJO MOCUTEM NMNSGASTIE ASSIGNMENT COMMUTE JOB Answers © 2011 Microsoft Corporation. All rights reserved.
  • 10. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Edit Microsoft® PowerPoint® 2010 iusesharepoint.com presentations from virtually anywhere Be prepared to deliver your presentation anytime with Microsoft® PowerPoint® Web App. Whether you’re on the road or just away from your PC, you can run your slide show in high fidelity and make last-minute edits directly from a Web browser. 1. Post your PowerPoint 2010 content to a SharePoint 2010 site. 2. To modify your presentation, click Edit next to the File tab. The document will open in your browser with Microsoft® Office® Web Apps. 3. A Ribbon with many familiar commands will then display, allowing you to update text, colors, and other elements in your document. 4. You are now ready to make changes right in your internet browser – no need to open up a separate program. Life win WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular exercise to stay healthy and fit. Snap your brain out of its regular fitness routine by unscrambling these three words: RELAN NTCUOFIN MEVHICEATNE ACHIEVEMENT FUNCTION LEARN Answers © 2011 Microsoft Corporation. All rights reserved.
  • 11. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Respectful communication with iusesharepoint.com real-time presence The real-time presence smart tag icon is displayed virtually everywhere a person’s name appears in the system. This tag tells users whether a person is online and available for a phone, instant messaging, or two-way video conversation. To view a colleague’s presence and communicate in real-time: 1. Scroll over the status square next to a colleague’s name to view their Real-Time presence. 2. Click on the action icons to send the colleague an email, an instant message, or start a phone conversation. Click on the arrow to view more information about the colleague. Note: Microsoft® Lync® Server 2010 or Microsoft® Office Communications Server 2007 Life win R2 is required. WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular exercise to stay healthy and fit. Snap your brain out of its regular fitness routine by unscrambling these three words: VIRTSE LIDEDANE POOMCOTISIN COMPOSITION DEADLINE STRIVE Answers © 2011 Microsoft Corporation. All rights reserved.
  • 12. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Locate experts in iusesharepoint.com your organization Find the right person using their responsibilities, memberships, past projects, content or other attributes with People and Expertise Search. Profile information from My Sites is used to generate search refiners that help locate the right resource quickly. To search for a person on a SharePoint 2010 site: 1. Enter the name of the person you are looking for in the search box at the top of every My Site page or in the search box of any other SharePoint site and select People while searching. 2. The results page will display people whose information matches your search query. For example, the results may display people who match both the specialty and the name Life win searched. WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular exercise to stay healthy and fit. Snap your brain out of its regular fitness routine by unscrambling these three words: CETSR COUNROPEN PALICTINOPA APPLICATION PRONOUNCE CREST Answers © 2011 Microsoft Corporation. All rights reserved.
  • 13. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Quickly recognize the right iusesharepoint.com content using search preview Thumbnails and previews make the results of a search query visual, allowing users to recognize the right content quickly. Note: Only available with FAST Search for Microsoft® SharePoint® 2010. To search using thumbnails and previews: 1. Enter your search query into the search box on the desired SharePoint 2010 site. 2. On the results page, thumbnails and previews of certain file formats, like Microsoft® PowerPoint® and Word®, will appear as part of the search results. Life win WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular exercise to stay healthy and fit. Snap your brain out of its regular fitness routine by unscrambling these three words: OHSW SORPESW MOETROCANPYR CONTEMPORARY PROWESS SHOW Answers © 2011 Microsoft Corporation. All rights reserved.
  • 14. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Keep related documents iusesharepoint.com together with Document Sets Document Sets provide a way to manage a group of related content as a single entity. Each Document Set has its own version history, workflow and shared metadata, while each item within it retains its own specific properties. You need permission to create a Document Set content type. But once the Site Collection Administrator or Site Owner has created a content type, you can create a new Document Set. To create a new Document Set: 1. Go to the document library that has been configured to support Document Sets. 2. Click the Documents tab of the Library Tools ribbon. 3. Click New Document, and then click Life win Document Set or the name of the Document Set you want to create (if your organization WORD SCRAMBLIN’ Your brain, like the rest of you, requires regular has created customized Document Set content exercise to stay healthy and fit. Snap your brain out types they may have unique names). of its regular fitness routine by unscrambling these three words: 4. In the New Document Set dialog box, type a name and description for the Document Set MFRIMAF you are creating, and then click OK. When the Document Set is created, the browser displays the Welcome Page for the Document Set. GHTSTREN Note: If this Document Set is configured to automatically create documents when you create CEFNESIVEFEST a new instance of it, these documents appear in a Web Part on the Welcome Page. If no default content has been specified for this Document Set, EFFECTIVENESS an empty Document Set folder is created, and you can add or upload files to the folder to make STRENGTH them part of the Document Set. You can add only files that are of the same content types as those AFFIRM allowed within the Document Set. Answers © 2011 Microsoft Corporation. All rights reserved.
  • 15. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Stay up-to-date with RSS Feeds iusesharepoint.com You can stay updated on changes to documents such as when anything changes or only when and list items on your Microsoft® SharePoint® someone changes an item that you created or 2010 site by receiving notifications of changes recently changed. as Really Simple Syndication (RSS), if your site is 7. In the When to Send Alerts section, choose configured to send them. how frequently you want to receive the alerts, To create and receive alerts for a list or library: such as immediately or in a daily or weekly summary, and at what day or time. 1. In the list or library where you want to create the alert, click the Library or List tab on the 8. Click OK. Ribbon. 2. In the Share & Track group, click Alert Me and then click Set alert on this library. (In a list, the command will say Set alert on this list.) 3. On the New Alert page, in the Alert Title section, change the title for the alert if you want. The title appears in the subject line of the alert email message and is also used for managing alerts. Life win 4. In the Delivery Methods section, select the WORD SCRAMBLIN’ method of delivery you want for your alerts. Your brain, like the rest of you, requires regular exercise to stay healthy and fit. Snap your brain out of its regular fitness routine by unscrambling these NOTE: If the Text Message (SMS) options are three words: grayed out, you might not have a mobile phone number saved on the site. To save a mobile RIPA phone number, at the top of the site, click your name, and then click My Settings. Then on the User Information page, click Edit Item. If you JSTAUD have saved a mobile phone number and the options are still grayed out, the site might not be configured for outgoing e-mail and SMS alerts. ONELENEBVCE Contact your server administrator. 5. If the Change Type section is available, choose BENEVOLENCE the types of changes that you want to be notified about. ADJUST 6. In the Send Alerts for These Changes section, PAIR specify whether you want to be alerted for Answers all types of changes, or for specific changes, © 2011 Microsoft Corporation. All rights reserved.
  • 16. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Promote your expertise with iusesharepoint.com Ask Me About on your My Site My Site is a personal site that gives you a central 5. To delete text, select it, and then press Delete. location to manage and store your documents, 6. Once all changes have been made, click Save content, links and contacts. and Close. Use the Ask Me About feature to describe your projects, responsibilities, and areas of knowledge. These keywords will appear in the Ask Me About section on your profile, and colleagues can click Life win on a keyword to ask you a question with your WHAT TO HAVE FOR DINNER Note Board. By default, this information displays Admit it, you’re already thinking about it. So why not have… to everyone and privacy categories cannot be applied to it. Mediterranean Quinoa with Mint Feta Pine Nuts To edit your Ask Me About section: Recipe reprinted with permission from the book Feeding the Whole Family and the quirky on-line cooking show Cookus The details in your profile create a list of Interruptus. Want to watch how to make it? Click here. properties that is generated by everyone in your SERVES: 4 TAKES: 30 minutes company who has entered values. This allows you to determine whether the items are already in the WHAT YOU NEED 1 cup quinoa company list. 1 ¾ cup water ½ teaspoon sea salt 1. Do one of the following: ¼ cup toasted pine nuts ¼ cup olive oil • If you are already viewing someone’s profile or ¼ cup lemon juice 3 tablespoons chopped mint a page on your My Site, click My Profile. 3 tablespoons chopped Italian parsley ¼ cup currants • If you are viewing a different type of page 1/ cup crumbled feta cheese 3 on your SharePoint 2010 site, click your name WHAT YOU DO in the upper right corner, and then click My Wash, rinse and drain quinoa. Place in a 2-quart pot, Profile. add water and salt, bring to boil, lower heat and simmer with lid on until all water is absorbed (15-20 2. Under your picture, click Edit My Profile. minutes). Don’t stir the grain while it is cooking. Test for doneness by tilting the pan to one side, making 3. Click inside the Ask Me About box. sure all of the water has been absorbed. Remove lid and let rest 5-10 minutes. 4. To add keywords, type text in the box, and Dry toast pine nuts in skillet or 300 degree F. oven separate multiple keywords with semi-colons. until they begin to change color and give off aroma. If the Suggestion box appears, and you see a Combine olive oil, lemon juice, mint and parsley in a keyword in the list that looks appropriate, click large bowl Add currants and toasted pine nuts and toss. Using a fork, add cooked warm quinoa a little at the keyword. a time. Crumble feta over the top. Toss well. Serve at room temperature. Source: Cookus Interruptus © 2011 Microsoft Corporation. All rights reserved.
  • 17. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Work together on spreadsheets iusesharepoint.com using Microsoft® Excel® 2010 Use Microsoft® Excel® Web App to edit a workbook with your colleagues at the same time – whether they’re across the hall or across the globe. Life win To share your spreadsheets with Excel Web App: WHAT TO HAVE FOR DINNER Admit it, you’re already thinking about it. 1. Open an Excel 2010 file from your SharePoint 2010 So why not have… site, and confirm that it opens in the browser (not French Lentils with Sage Butter in the Excel desktop application). Recipe reprinted with permission from the book Feeding the Whole Family and the quirky on-line cooking show Cookus 2. If you see the Home and Insert tabs next to the Interruptus. Want to watch how to make it? Click here. File tab, you are ready to edit. Otherwise, to begin SERVES: 4 TAKES: 10 minutes editing the file online, click the Edit button that (not counting roasting squash) appears next to the File tab. WHAT YOU NEED 3. When someone else opens and edits the workbook 3 cups cooked French lentils 1 tablespoon butter in Excel Web App while you have it open, you will 3 tablespoons finely chopped fresh sage see the number of editors in the workbook on the 2 tablespoons finely chopped fresh thyme Status bar at the bottom-right corner of the screen. 1/3 cup sultana (golden) raisins 2-3 scallions, chopped Click that notification to see the names of all 1 tablespoon extra-virgin olive oil current editors. 2-3 tablespoons balsamic vinegar 1 teaspoon maple syrup 4. As you and others edit the same workbook, your 1 teaspoon Dijon mustard ½ teaspoon salt changes sync automatically in near real-time. 4 roasted squash halves Optional garnish: ¼ cup walnuts, toasted in oven WHAT YOU DO (Need to know how to cook the lentils? One cup French lentils and 2 cups water or stock and a bay leaf, bring to boil, turn down to simmer, cover and let it do its thing until all the water is absorbed) Place cooked lentils in a large bowl. Taste and adjust salt if necessary. Heat a skillet over medium heat. Add butter. When butter begins to sizzle add herbs, raisins and scallions. Sauté until raisins are soft and scallions are bright – a minute or two. Turn heat off and add olive oil, vinegar, syrup, mustard and salt. Stir well to incorporate and pour over cooked lentils. Toss gently. Serve lentils in the center of the roasted squash. Garnish with toasted walnuts that have been roughly chopped if desired. Source: Cookus Interruptus © 2011 Microsoft Corporation. All rights reserved.
  • 18. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Share knowledge with iusesharepoint.com Enterprise Wikis An Enterprise Wiki is a publishing site for sharing and updating large volumes of information across an enterprise. If your organization needs a large, centralized knowledge repository that allows people to store and share information, then an Enterprise Wiki may be the right solution. Before you create an Enterprise Wiki, you must ensure that other services that it depends on Life win are enabled at the central administration and WHAT TO HAVE FOR DINNER site collection administration levels. For more Admit it, you’re already thinking about it. So why not have… information, see the person who manages your site. Asian Noodle Salad with Toasted Sesame Dressing For a video about using the Enterprise Wiki site Recipe reprinted with permission from the book Feeding the Whole Family and the quirky on-line cooking show Cookus template, see: http://office.microsoft.com/en-us/ Interruptus. Want to watch how to make it? Click here. videos/video-enterprise-wiki-site-template- VA101915641.aspx?CTT=1 SERVES: 4-6 TAKES: 25-30 minutes WHAT YOU NEED To Create an Enterprise Wiki Site: Salad: 1 8-ounce package soba noodles 1. On the site where you want to create an Enterprise ¼ cup chopped cilantro leaves Wiki, click Site Actions, and then click New Site. ¼ cup toasted sesame seeds 2. In the Create dialogue box, click Enterprise Wiki. Dressing: Depending on how your site is set up, Enterprise 2 tablespoons toasted sesame oil 3 tablespoons tamari or shoyu Wiki might be displayed on the Featured Items 3 tablespoons balsamic vinegar page. 1 tablespoon maple syrup 1 tablespoon hot pepper oil 3. Type a title and a URL name for the site. WHAT YOU DO Cook soba noodles according to package directions. 4. To set unique permission or the navigation Drain and rinse in colander. To toast sesame seed, inheritance for the site, click More Options. place in a dry skillet over medium heat. Keep seeds moving until they give off aroma, pop and begin to 5. Click Create. change color. Remove and set aside. Note: You can configure the site permissions and Combine dressing ingredients (toasted sesame oil, other site settings for the Enterprise Wiki site, tamari, vinegar, maple syrup, and hot pepper oil) in small bowl; whisk together. Place drained noodles from the Site Actions menu. in a large bowl. Add dressing, cilantro and sesame seeds; toss gently. Add optional ingredients and toss again. Source: Cookus Interruptus © 2011 Microsoft Corporation. All rights reserved.
  • 19. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Extend your network using iusesharepoint.com colleague suggestions When you add people as colleagues, you can follow their activities in your newsfeed, which helps you stay connected with updates. Microsoft® SharePoint® 2010 recommends colleagues that you might want to follow based Life win on people you frequently send mail to from WHAT TO HAVE FOR DINNER a SharePoint compatible email program, like Admit it, you’re already thinking about it. Microsoft® Outlook® 2010. You can view the So why not have… recommendations from your colleagues list, as Lemon and Fresh Herb Roasted Chicken well as receive suggestions for colleagues in email. Recipe reprinted with permission from the book Feeding the Whole Family and the quirky on-line cooking show Cookus Interruptus. Want to watch how to make it? Click here. To view your colleague suggestions: 1. If you are viewing someone’s profile or a page on SERVES: 4 TAKES: 1 hour 20 minutes your My Site, click My Profile. If you are viewing a WHAT YOU NEED different type of page on your SharePoint site, click 1 whole free-range chicken (about 4-5 pounds) 2 tablespoons fresh rosemary your name in the upper right corner and then click 3-4 tablespoons fresh oregano or marjoram My Profile. 4-6 cloves garlic 2 teaspoons sea salt 2. Click Colleagues. Freshly ground black pepper Zest of one lemon 3. Click View Suggestions. 2 tablespoons lemon juice 4. When prompted whether to view suggestions WHAT YOU DO Preheat oven to 450 degrees F. Cut chicken into 8 from your messaging programs, click Yes if you parts first removing legs and thighs, then the wings, feel comfortable receiving suggestions based on and finally the breast, which is divided in half. Discard people you frequently email. back, neck and organs or use back and neck to make stock for later use. Place chicken pieces in a 9 X 13 baking dish. 5. To add any of the suggested colleagues, select the check boxes next to their names, and then add Remove leaves from rosemary and oregano and them as you would any colleague. place with garlic and salt on a wooden cutting board. Chop together until finely minced and put into a small bowl. Add pepper and zest to bowl with herbs and mix. Coat both sides of each chicken piece with herb mixture, using a brush or by rubbing it on. Make sure the breasts are bone side up. Put pan into oven and immediately lower temperature to 400 degrees F. If your oven runs hot, turn it down to 350. Let chicken roast, uncovered, for 1 hour or until meat is tender and skin has browned nicely. Remove from oven and sprinkle lemon juice over the meat before serving. Source: Cookus Interruptus © 2011 Microsoft Corporation. All rights reserved.
  • 20. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Stay informed on topics you iusesharepoint.com care about Tags and notes enable you to easily remember 2. To change how many items are displayed on the and classify content, as well as connect with Tag Profile page, under Tagged Items, click All or people and related information in your Popular within last 60 days. organization. You can view your tags and notes on 3. To search for information related to a tag, under your profile, on other people’s profiles that you Tagged Items, click the See all results for this tag have permission to view, and on the Microsoft® in search link. SharePoint® 2010 pages that you have added tags or notes to. Tags in your organization have a profile page, where you can find content that contains the tag, as well as use the tag to connect with people who have related interests. Click here for a video on how to use tags and notes to share information with colleagues: http://office.microsoft.com/en-us/sharepoint- Life win server-help/video-use-tags-and-notes-to-share- WHAT TO HAVE FOR DINNER information-with-colleagues-VA102465712.aspx Admit it, you’re already thinking about it. So why not have… To view a tag profile: Mary’s Kalamata Tapenade The details in your profile create a list of Recipe reprinted with permission from the book Feeding the Whole Family and the quirky on-line cooking show Cookus properties that is generated by everyone in your Interruptus. Want to watch how to make it? Click here. company who has entered values. This allows you to determine whether the items are already in the SERVES: 4 TAKES: 10 minutes company list. WHAT YOU NEED ½ cup kalamata olives, rinsed and pitted 1. Do one of the following: 3 teaspoons capers 2 small clove garlic • If you are already viewing the tag, such as in ½ cup pine nuts 2 teaspoons fresh lemon juice a Newsfeed or on a colleague’s profile, click 2 teaspoon fresh basil (2-3 leaves) the tag. Black pepper, freshly ground 2 teaspoons olive oil • If the tag isn’t already displayed under the WHAT YOU DO Activities for list on the right, click the tag in Put all ingredients in food processor. Use the your tag list on the left, and then click the pulse button until mixture is finely chopped or spread-like - your call. Tapenade can be tightly tag’s name under Activities for tag. covered and refrigerated for a week or more. The flavor will intensify with age. Serve on fresh warm bread. Source: Cookus Interruptus © 2011 Microsoft Corporation. All rights reserved.
  • 21. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Edit Microsoft® OneNote® 2010 iusesharepoint.com workbooks from virtually anywhere Whether you’re finishing up a project or brainstorming on a new one, Microsoft® Life win OneNote® Web App gives you on convenient place to keep all your ideas and information. WHAT TO HAVE FOR DINNER Admit it, you’re already thinking about it. So why not have… 1. Post your OneNote 2010 content to a SharePoint 2010 site. Thai Steak Salad Recipe reprinted with permission from the book Feeding the Whole Family and the quirky on-line cooking show Cookus 2. To modify your notebook, click the file name in Interruptus. Want to watch how to make it? Click here. the document library to open it automatically with Microsoft® Office® Web Apps. SERVES: 4 TAKES: 1 hour 20 minutes WHAT YOU NEED 3. A Ribbon with many familiar commands will 1/ cup lime juice 3 appear, allowing you to update text, colors, 1/ cup olive oil 3 and other elements in your document. ¼ cup packed fresh cilantro, chopped 1-2 cloves garlic, minced 4. You are now ready to make changes right in ¼ teaspoon hot pepper oil or hot pepper sauce 3 teaspoons honey or sugar your internet browser – no need to open up a 1 teaspoon sea salt separate program. Freshly ground pepper 1 pound sirloin or flank steak, 1-inch thick 3-4 cups salad greens, washed, dried and torn ½ small red onion, cut into half moons ½ cucumber, peeled, seeded, cut into half moons WHAT YOU DO Combine lime juice, oil, cilantro, garlic, hot pepper oil, honey, salt and pepper in a small bowl. Whisk together and set aside. Place meat between 2 sheets of plastic wrap and pound on both sides to tenderize. Remove wrap and place meat in a shallow pan. Pour half of the dressing over the meat. Cover and marinate in the refrigerator for at least 1 hour or up to 12 hours. Preheat oven to 400 degrees F. Heat a cast iron or oven safe skillet with a teaspoon or so of oil. Place marinated steak in skillet and brown for a few minutes on each side. This is a good time to salt and pepper the meat. Transfer steak to the oven for 7-8 minutes. Check center for doneness (red for medium rare, pink for medium) and remove from oven when it is redder than you desire. Transfer meat to a carving board and let rest 10 minutes before slicing into thin slices on a diagonal against the grain of the meat. To assemble place a small bed of noodles on each plate. Toss the greens, onion, and cucumber with almost all of the remaining dressing and divide among 4 plates. Top each plate of with salad with an equal portion of steak slices and a drizzle of dressing. Source: Cookus Interruptus © 2011 Microsoft Corporation. All rights reserved.
  • 22. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Keep your presentations current iusesharepoint.com with a PowerPoint Slide Library Slide Libraries help you share, store and manage Microsoft® PowerPoint® 2010 slides. When you publish a presentation to a slide library, the slides upload as individual files, so they can be modified and tracked independently. The library maintains a link to the presentation, so that you are notified when slides change. It also allows you to sort slides, check them out and can help keep track of history. To add slides to a PowerPoint Slide Library: Life win 1. On the Site Actions menu, click More Options. WHAT TO HAVE FOR DINNER Admit it, you’re already thinking about it. So why not have… 2. Under Libraries, click Slide Library, and then click Create. June’s Chili Con Grass-Fed Carne Recipe reprinted with permission from the book Feeding the Note: Slide Libraries can be created in only Whole Family and the quirky on-line cooking show Cookus certain types of sites, such as a Team Site and Interruptus. Want to watch how to make it? Click here. Document Workspace. If you do not see Slide SERVES: 8 TAKES: 1 Hour30 minutes Library under Libraries, the type of site you are WHAT YOU NEED working on does not support Slide Libraries. 1 tablespoon butter or olive oil 1 small onion, chopped 3. On the New page, under Name, type a name for 1 clove garlic, minced the library. The name appears in any navigation 1 pound ground beef 1 teaspoon or more sea salt links that you set up. ½ teaspoon cinnamon 1 teaspoon cumin 4. Under Description, type an optional description. 1 tablespoon chili powder Check the boxes for the Navigation and Slide 1 dried chipotle chili 1 teaspoon sugar Version History if wanted. 1 14.5-ounce can diced tomatoes with green chilies 5. Click Create. 1 15-ounce can kidney beans 1 8-ounce can tomato sauce WHAT YOU DO Melt the butter in a large heavy pot. Sauté the onion and garlic in the fat until onion is translucent. Add the meat, break into chunks and sauté until the meat is browned. Add salt, spices and sugar and stir. Then add tomatoes, beans and tomato sauce. Cover and simmer about 1 hour or longer. The longer it cooks, the thicker it becomes. Garnish with shredded cheese or chopped onion if desired. Source: Cookus Interruptus © 2011 Microsoft Corporation. All rights reserved.
  • 23. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Keep track of to-dos with a iusesharepoint.com Project Task List A Project Task List displays a collection of tasks or work items that are part of a project. This tool lets you manage and track progress on a project, and you can even assign people to tasks so they know what they need to do. To create a project tasks list: 1. Click All Site Content on the lower left hand Life win section of the screen, and then click Create on the All Site Content page. WHAT TO HAVE FOR DINNER Admit it, you’re already thinking about it. So why not have… Tip: In most cases, you can use the Site Actions menu instead to complete this step. Rosemary Red Soup Recipe reprinted with permission from the book Feeding the Whole Family and the quirky on-line cooking show Cookus 2. Under the Tracking category, click Project Tasks. Interruptus. Want to watch how to make it? Click here. 3. In the Name box, enter in a name for the Project SERVES: 6-8 TAKES: 50 minutes Tasks list. WHAT YOU NEED 4. Select More Options if you would like to enter a 3 medium carrots, chopped 1 beet, chopped (2 if small) description for the list or if you want to create a 1 tablespoon extra-virgin olive oil link to this list on the Quick Launch. 1 large onion, diced 2 tablespoons fresh chopped rosemary or 2 5. If an email notification section appears, you can teaspoons dried set up your task list so that a notification is sent to 1 tablespoon fresh oregano or 1 teaspoon dried 1 cup dried red lentils someone when they are assigned a task. 2 bay leaves 4-5 cups water or stock Note: A server administrator must first enable 2-3 tablespoons light miso email settings for this option to appear. WHAT YOU DO Scrub and chop carrots and beet. Remove tops of 6. Click Create. beet if present. No need to peel unless vegetables are not organic. Heat oil in a 4-quart pot; add onion and sauté until soft. Add carrots and beet; sauté a few minutes more. Finely chop rosemary and oregano leaves, if using fresh herbs. Wash and drain lentils. Add herbs, lentils, bay leaves, and water or stock to sautéed vegetables; bring to a boil. Lower heat and simmer 40 minutes. Remove bay leaves. Let soup cool and puree in small batches in blender or use an immersion blender. Dissolve miso in ½ cup water and stir into pureed soup. Gently reheat before serving if needed and garnish with sour cream if desired. Source: Cookus Interruptus © 2011 Microsoft Corporation. All rights reserved.
  • 24. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Provide feedback by iusesharepoint.com rating content Ratings let you provide feedback on content, thereby helping other people identify useful or relevant content on the site. Ratings can be used on a list, library or Web page – as long as the owner of the site has made the feature available. Ratings typically appear as a column of stars in a list, library or Web page, or on the properties page of a list item. To rate content in a list or library: Life win Note: The ratings feature must first be enabled. WHAT TO HAVE FOR DINNER Admit it, you’re already thinking about it. 1. On the Quick Launch, click the name of the list So why not have… or library whose content you want to rate. If the list or library is not on the Quick Launch, click Site Nappa Cabbage Slaw with Toasted Almonds Actions, click View All Site Content and then click Recipe reprinted with permission from the book Feeding the the name of the list or library. Whole Family and the quirky on-line cooking show Cookus Interruptus. Want to watch how to make it? Click here. 2. In the Rating (0-5) column, next to the item you SERVES: 4 TAKES: 20 minutes want to rate, hold your mouse pointer over the number of stars that you want to assign to the WHAT YOU NEED 1/ cup raw almonds, toasted and item. The number of stars associated with the 3 roughly chopped rating will change color. The greater the number of ½ napa cabbage, shredded or thinly sliced stars you select, the higher the rating. (~ 4 cups) 2 scallions, chopped fine 3. Click to assign your rating. You will see a message ¼ cup chopped cilantro 2 tablespoons lime juice that your rating has been submitted. After your 2 tablespoons rice vinegar rating is submitted and averaged with other 1 teaspoon tamari ratings, it will be applied to the overall rating 1 tablespoon sugar 3 tablespoons olive oil associated with the item. 2 teaspoons toasted sesame oil ½ teaspoon sea salt WHAT YOU DO To toast almonds, place whole almonds in a baking pan and toast in a 300-325 degree F. oven for 10-15 minutes, until the color begins to darken and they give off a rich nutty aroma. Combine lime juice, vinegar, tamari, sugar, oils and salt in a salad bowl. Whisk to incorporate. Prepare vegetables and chop almonds. Put in bowl and toss gently until mixed with dressing. Taste for salt and adjust if necessary. Source: Cookus Interruptus © 2011 Microsoft Corporation. All rights reserved.
  • 25. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Create engaging sites by adding iusesharepoint.com rich media Browse for images, videos, audio and other rich media on your local computer or network and insert them with ease into your Microsoft® SharePoint® 2010 site. To add rich media: 1. Navigate to the page you want to edit by adding rich media. Life win 2. Select Edit Page from the Site Actions menu. You can also click on the Edit icon on the Page tab to WHAT TO HAVE FOR DINNER Admit it, you’re already thinking about it. begin editing. So why not have… 3. Click the Insert tab under Editing Tools in the Massaged Kale with Apples Ribbon. You can add rich media to any editable and Gorgonzola Recipe reprinted with permission from the book Feeding the regions of the page, which are surrounded by a Whole Family and the quirky on-line cooking show Cookus blue border. Interruptus. Want to watch how to make it? Click here. 4. Once you complete all your edits, click Save & SERVES: 6 TAKES: 15 minutes Close to finish. WHAT YOU NEED 1 bunch kale 1 teaspoon sea salt BONUS: SharePoint 2010 enables live preview 1/3 cup sunflower seeds, toasted and playback while editing a SharePoint page, ¼ cup diced red onion which make it easier to add the right content to 1/3 cup currants ¾ cup diced apple, (½ apple) your site. ¼ cup olive oil 2 tablespoons unfiltered apple cider vinegar 1/3 cup gorgonzola cheese, crumbled WHAT YOU DO De-stem kale by pulling leaf away from the stem. Wash leaves. Spin or pat dry. Stack leaves, rollup and cut into thin ribbons (chiffonade). Put kale in a large mixing bowl. Add salt, massage salt into kale with your hands for 2 minutes. To toast seeds, put in a dry skillet over low to medium heat and stir constantly for a few minutes until they change color and give off a nutty aroma. Put kale in a fresh bowl and discard any leftover liquid. Stir onion, currants, apple and toasted seeds into kale. Dress with oil and vinegar and toss. Taste for salt and vinegar, adding more if necessary. When at desired flavor, toss in cheese. Source: Cookus Interruptus © 2011 Microsoft Corporation. All rights reserved.
  • 26. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Take your content offline with iusesharepoint.com SharePoint Workspace A Microsoft® SharePoint® 2010 Workspace gives you access to SharePoint site content at any time, whether or not you are connected to Life win your network. It is your own personal copy of WHAT TO HAVE FOR DINNER the SharePoint site, or selected lists and libraries Admit it, you’re already thinking about it. So why not have… you choose to take offline and synchronize from that site. Emerald City Salad Recipe reprinted with permission from the book Feeding the Whole Family and the quirky on-line cooking show Cookus You can share content updates with other Interruptus. Want to watch how to make it? Click here. SharePoint users and receive content updates that others by synchronizing the workspace with the SERVES: 6-8 TAKES: 20 minutes SharePoint site. WHAT YOU NEED 2 ¼ cups water or stock Note: The easiest way to create a SharePoint 1 tablespoon butter 1 teaspoon sea salt Workspace is directly from the SharePoint site. 1 cup wild rice (black; ½” long) ¼ cup lemon juice To create a SharePoint Workspace: ¼ cup olive oil 1 clove garlic, minced 1. Click the Site Actions menu on the SharePoint ½ cup chopped fennel bulb, core removed site in which you would like to create a SharePoint ½ of a red or yellow pepper, diced ½ cup chopped red cabbage Workspace. ½ cup chopped Italian parsley 2 cups very finely chopped dark leafy greens (6-7 2. Select Sync to SharePoint Workspace. This will leaves of chard, kale, or collards) open the Microsoft SharePoint Workspace program Salt and pepper to taste on your computer. Pecorino or gorgonzola cheese (optional) WHAT YOU DO Bring water or stock to a boil. Add butter, ½ teaspoon of the salt and rice. Bring to boil again, cover, lower heat and simmer 60-65 minutes. Check to see that until all water is absorbed by tipping the pan to one side. Combine lemon juice, olive oil, garlic and remaining ½ teaspoon of salt in a large serving bowl. Add fennel, red pepper, cabbage, parsley and then the greens. Once rice is fully cooked, cool until it quits steaming but is still warm, and then spread like a blanket on top of the greens. When the rice cools to room temperature, toss rice, vegetables and dressing together. Taste the salad and adjust seasonings, some extra salt and/or lemon may be required. Garnish with cheese if desired. Source: Cookus Interruptus © 2011 Microsoft Corporation. All rights reserved.
  • 27. SharePoint win ® Stay connected to the people and topics you care about Your My Site includes a My Newsfeed page where you can see your colleague’s activities, keep track of content you and your colleagues have Life win tagged and share status updates. If you see items you want to respond to, you can click on your FRIENDS WITH BENEFITS (Not like that...) colleagues’ names to visit their profiles. Office friendships can increase employee Everything you share with your colleagues will satisfaction and make people more show up on the Recent Activities section of your productive at work. So get to know your My Profile. You can also check a colleague’s coworkers! Recent Activities section to see what they’ve been up to and working on. Invite them to lunch, ask them about stuff other than work and make your office a little friendlier (your Newsfeed can help!). To check your Newsfeed for updates: • If you are already viewing someone’s profile or a page on your My site, click My Site in the upper left corner. You can also click My Newsfeed. • If you are viewing a different type of page on your SharePoint 2010 site, click your name in the upper right corner, and then click My Site. To view a colleague’s Recent Activities: • Visit their profile and scroll down to find the Recent Activities section under the Overview tab.
  • 28. SharePoint win ® Share updates and ideas through a blog A Microsoft® SharePoint® 2010 blog is a great • If you want to set up unique permission for way for you or your organization to quickly share the blog, click Use unique permissions. If you information and spark a dialogue as people select unique permissions. Set up permissions comment on your posts. Once you create a blog after you finish entering the settings on the in SharePoint 2010, you can set up categories and current page. customize the blog settings. • To display the top link bar from the parent For a video on blogging in SharePoint, see: http:// site on pages in your blog, click Yes in the office.microsoft.com/en-us/sharepoint-server- Navigation Inheritance section. help/video-create-a-blog-VA101887977.aspx 7. Click Create. To create a blog: 8. If the Set Up Groups for this Site page appears, set up the visitors, members, and owners of Note: You must have permission to create a site. the site. 1. Click Site Actions, and then click New Site. 2. In the Create dialog box, click the Blog site template. Life win 3. In the Title box, type a name for your blog site. BLOG IT OUT 4. In the URL name box, type the last part of the Web address that you want to use for your There are millions of blogs in existence – blog site. ranging from online diaries to corporate blogs to blogs about cats that look like 5. Do one of the following: celebrities. • To quickly create your blog according to the That number may sound intimidating, but default settings, click Create. your blog doesn’t have to compete with all of that. As long as you’ve got info that’s • To customize some of the site settings, such as useful for you and your organization, you set unique permissions, select More Options. need to get the word out. 6. In the Permissions section, do one of the following: • If you want to use the same permission and groups as the parent site, click Use same permissions as parent site.
  • 29. SharePoint win ® Spark a conversation with Discussion Boards Discussion boards are forums where site users can start or join conversations about different topics. Most Microsoft® SharePoint® 2010 site templates Life win include the ability to create discussion boards, and many sites have a built-in discussion board called OFF-TOPIC Team Discussion. Discussion boards, like regular conversations, can sometimes veer off To access the built-in Team Discussion board: topic. If something you read on a board 1. On the Quick Launch, click Team Discussion. sparks another thought, consider starting If Team Discussion does not appear, click All a new thread to cover it. That way, Site Content, and then click Team Discussion not only can you avoid “hijacking” the under Discussion Boards. ongoing discussion, but people who are interested in the same topic you are can 2. To change the settings for this discussion find your discussion more easily. board, on the Settings menu, click Edit Item. Make the necessary changes to the title, description, or any other settings. Click Save. 3. Return to your discussion board by clicking its name in the navigation bar. To create a new discussion board: Click View All Site Content, and then click Create on the All Site Content page. You can also use the Site Actions menu to complete this step. 1. Under Communication, click Discussion Board. 2. Type a name for the discussion board. 3. Select More Options if you would like to specify whether you want the discussion board to appear on the Quick Launch. 4. Click Create.
  • 30. SharePoint win ® Get in sync with Group Calendars A group calendar enables you to see multiple To view multiple users’ calendars as a group calendars at the same time. This tool is particularly calendar: helpful for scheduling team meetings, because Note: The view created using the following you can see the availability of both team members procedure is temporary. Each time you refresh and conference rooms. the browser, only the initial calendar will display. To configure a calendar as a group calendar: 1. Go to the group calendar and click the Note: To change calendar settings, you must Calendar tab in the ribbon. have at least the design permission level for the 2. In the ribbon, in the Scope group, click Day site. Group or Week Group. 1. In a calendar, in the ribbon, click the Calendar 3. In Add Person, type the name of the person tab, and then click List Settings. or group whose calendar you want to view 2. Under General Settings, click Title, and then click the check names icon. You can description and navigation. also click the Browse icon, and search for the person or group. 3. In the Group Calendar Options section, set Use this calendar to share member’s schedules to Yes. This enables you to create events in the calendar with attendees. Life win 4. If you want to use this calendar to scheduled SCHEDULE A PLAY DATE resources, such as conference rooms, as well as people, set Use this calendar for resource Now that you can see people’s calendars and know when they’re busy, you can also reservation to Yes. This enables you to create see when they might have time to join events in the calendar that include resources, you for lunch to celebrate the end of a such as conference rooms. tough project or task. Note: If the Use this calendar for resource Scheduling some celebration time reservation option is not available, the Group around major milestones helps to make Work Lists feature is not enabled for the site. sure no one feels overworked or under appreciated. 5. Click Save.
  • 31. SharePoint win ® Stay on the same page with a Meeting Workspace A Meeting Workspace site is a Web site for meeting with multiple pages. It includes two centralizing all the information and materials blank pages for you to customize based on for one or more meetings. Before the meeting, your requirements. you can publish the agenda, attendee list 3. Enter the information about the Meeting and documents you plan to discuss so that all Workspace site that you want to create, such attendees can access them. During or after the as the title and the last part of the Web site meeting, use the Meeting Workspace to publish address. the meeting results and track tasks. 4. Select More Options if you would like to add To create a Meeting Workspace: a description, assign permissions or edit the 1. Go to the Web site where you want to add the navigation bar of the new site. Meeting Workspace site. Click View All Site 5. Click Create. Content under the Site Actions menu, and then click Create on the All Site Content page. 2. Under Filter By: All Categories, select Meetings and then click on the Meeting Workspace that Life win best fits your needs. MEETING OF THE MINDS There are five meeting workspace templates you can choose from: If you work in an office, you probably spend tons of time in meetings. • Basic Meeting Workspace: Designed to plan, Here are three tips that can help make organize and track your meeting. that time more efficient: • Blank Meeting Workspace: Creates a blank Meeting Workspace site for you to customize 1. Publish an agenda in advance – and follow it. based on your requirements. • Decision Meeting Workspace: Designed 2. Start the meeting on time for reviewing documents and recording any and on topic. decisions that are reached at the meeting. 3. Set aside a certain amount of time • Social Meeting Workspace: Helps you to plan for discussion on each topic and social occasions, such as a company picnic or a hold people to the allotted time. party for your team. • Multipage Meeting Workspace: Provides the basics to plan, organize, and track your
  • 32. SharePoint win ® Network the smart way by adding colleagues to groups When you add people as colleagues, you can 6. In the Show To section, select a privacy follow their activities in your Newsfeed, which category under Show this colleague to, if you helps you stay connected with updates like when only want to show this colleague to a specific they receive a promotion or update their profiles. set of people, such as just your manager. You can organize your colleagues into groups, 7. Click OK. to help you easily browse and manage your colleagues list. To add a colleague to a new group: 1. Do one of the following: Life win • If you are already viewing someone’s profile or MAKE IT PERSONAL a page on your My Site, click My Profile. If it’s allowed where you work, decorate • If you are viewing a different type of page your work space with objects or art that on your SharePoint 2010 site, click your name inspires you. Bring in a houseplant or two, in the upper right corner, and then click or - if you have a green thumb of death - photos or posters that you love. My Profile. 2. Click Colleagues. 3. Select the check box next to the colleague or colleagues you want to add to a new group, and click Edit Colleagues. 4. In the Add to Group section, select whether or not to add the person to your team. You can use the My Team privacy category to provide access to some details that you don’t want to share with all your colleagues. 5. To create a new group, click New group, and then type the name of the group.
  • 33. SharePoint win ® Informally connect with colleagues using Note Board If you meet someone knowledgeable in a meeting, you might want to connect with them later and ask them a question. You can do this by Life win visiting their profile and leaving them a note on their Note Board. DINING IN Many people eat lunch at their desks so When you leave a note on someone’s profile, it is they can get more done, but this can typically displayed until the person receives newer actually make you feel hungrier sooner notes. Depending on how your organization has after lunch. So take a break, eat with set up My Sites, the person may also receive an coworkers who also bring their lunches email notification of your note. or find a pleasant place to sit and eat outside. You’ll be happier – and fuller – Click here for a video on how to use tags and for having done so. notes to share information with colleagues: http://office.microsoft.com/en-us/sharepoint- server-help/video-use-tags-and-notes-to-share- information-with-colleagues-VA102465712.aspx To leave a note on someone’s profile: 1. Browse or search for the person’s profile where you want to leave a note. If the person’s name appears on a SharePoint 2010 site, such as next to a document they recently modified, you can click their name to visit their profile. 2. Under Note Board, type a note in the box. 3. Click Post.
  • 34. SharePoint win ® Add to-dos to your Project Task List A project task list in Microsoft® SharePoint® 2010 8. In the Description section, type a description displays a collection of tasks that are part of a of the task. project. After you create a project task list, you 9. In the Start Date and Due Date sections, enter can add tasks, assign resources to a specific task, the start date and finish date for the work that update progress and view task information on a is performed on the task. Use the date picker timeline. to quickly enter a date. To add a task to a project tasks list: 10. Click Save to add the task to your project 1. If the project task list is not open, click its task list. name on the Quick Launch. Tip: If the name of your list does not appear, click All Site Content, and then click the name of your list. Life win 2. On the New menu click New Item and select Task. TO-DO: MAKE TO-DO LIST When you make a to-do list, include one 3. In the Title section, type a name for the task. or two items you’ve already done, so you can feel the immediate joy of crossing 4. In the Priority section, click High, Normal, or things off. Sometimes you just need to Low to indicate the relative importance of this celebrate the small achievements. task compared with other tasks in your project task list. 5. In the Task Status section, click the status of the task. 6. In the % Complete section, type a number as a percentage value that indicates the extent to which the task is complete. 7. In the Assigned To section, type the name of the person who will complete the task. Only one person can be assigned to a task. Click Check Names to determine if the person’s name is found in the membership provider service that is used for authentication. See your server administrator if the name is not found in the membership provider service.
  • 35. SharePoint win ® Easily save documents from Microsoft® Office® 2010 to Microsoft® SharePoint® 2010 When you save a document in a library on your 4. Click Share Notebook. organization’s SharePoint 2010 site, you and 5. OneNote gives you an opportunity to send a your colleagues have a central location to access link to the notebook. If you want, click Email a that document. Not only does this let you share Link, and compose an email message. the document by sending a link rather than an attachment, it also enables everyone to make Note: If you share your notebook in a document revisions in one copy and eliminates the need library where Office Web Apps are configured, to worry about multiple versions. SharePoint the email message contains two links. One link even keeps track of versions, in case you need to opens the notebook in the OneNote desktop retrieve a previous one. application, and the other link opens the notebook in OneNote Web App. To save from Microsoft® Office® Word®, PowerPoint® or Excel® 2010: 1. Click the File tab, and then click Save & Send. 2. Click Save to SharePoint. Life win 3. Click Browse for a location. MELLOW OUT Note: If you are saving the document to a If you’re feeling stressed at work, try SharePoint location you have already used, click implementing a five-minute meditation routine. Meditation can take many forms, its name. so try and find the one that works for you. Close your eyes and breathe deeply. Light 4. In the File name box, type the web address of a candle and dim the lights. Or listen to the document library, such as http://fabrikam/ music and really focus on the words. Find shared documents, and then press Enter. the meditation style that’s right for you and use it when life is about to send you 5. Type a name for the file, and then click Save. over the edge. To Save From OneNote® 2010: 1. Click the File tab, and then click Share. 2. Click the notebook you want to save. 3. Click Network, and then click a document library in the list of locations. If the document library you want is not listed, click Browse to locate it.
  • 36. SharePoint win ® Find the right people, the first time The people and expertise search engine in Microsoft® SharePoint® 2010 uses phonetic matching and nickname expansion to help find Life win the right people, the first time. HYDRATE, HYDRATE, With SharePoint 2010 search, you can find the HYDRATE person you are looking for without worrying about misspelling or knowing full names. The People are like plants. We get droopy search system indexes names based on phonetic when we don’t have enough water. If you find a mid-afternoon slump coming on, spelling and also includes common nicknames. try reaching for a glass of H2O before This way, searches for “Geoff” will return results for you hit the coffee pot - you might be “Jeff,” while searches for “Bill” will also show results surprised at how much perkier being for “William.” hydrated makes you feel. To search for a person on a SharePoint site: 1. Every My Site page or SharePoint site has a search box. Simply type the name of the person you’re looking for into that box and select People while searching. 2. The results page will display people whose names match exactly, as well as common expansions for nicknames.
  • 37. SharePoint win ® Keep collaboration on track with a Team Site A Team Site is a great tool for keeping your team up to speed. Team Sites are central locations for storing files, posting project schedules and Life win communicating with team members in one easy to use place. BRAG (A LITTLE) Don’t assume that people know about Note: You can create your Team Site as a sub-site your successful new project that came of an existing page on your company intranet. To in under budget and on schedule. create the sub-site, you must be an administrator Make your triumphs known so people or a member of a site group with Create Sub- understand just how awesome you site permissions. If you are not an administrator, really are. contact the site administrator to join the appropriate site group. For a video on the different features of a Team Site, see: http://office.microsoft.com/en-us/ videos/video-team-site-template-VA101915789. aspx?CTT=1 To create a Team Site: 1. Go to the Web site where you want to add the Team Site. 2. In the top left corner, open the Site Actions menu and select New Site. 3. Select Team Site in the new window, and enter the last part of the Web site address. 4. Select More Options if you would like to add a description, edit the permissions of the site, or edit the top link bar of the new site. 5. Click Create.
  • 38. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Share knowledge with Wikis iusesharepoint.com A wiki is a site designed for groups of people to To edit a Wiki Page: quickly capture and share ideas by creating simple 1. On the wiki page that you want to edit, click pages and linking them together. A wiki is a great the Page tab on the ribbon, and then click tool to help your team collect ideas, assemble Edit. content from numerous sources and plan together as a team. 2. Type any text you want. Editable areas of the page are surrounded by a blue border. To create a wiki page: 3. Use the buttons on the ribbon to format text, By default, a team site is a wiki. That’s also true of and insert other content, such as pictures, other types of sites. Therefore, you can start from tables, hyperlinks, and Web Parts. your team site or another type of site and begin creating wiki pages there. 4. To add wiki links to other pages, type the name of the page surrounded by double 1. Navigate to the site in which you would like to square brackets: [[Page Name]]. For example, create a new wiki page. to add a wiki link to a page named “Project Dates,” type: [[Project Dates]] 2. Click Site Actions and select New Page. Note: If the page that you are linking to does 3. Enter in a name for the new wiki page and not exist yet, a placeholder link with a dotted click Create. underline will appear on the page after you save To create a wiki page library: the edited page. If you prefer to manage your wiki separately, you 5. When you are finished editing the page, can create a wiki library that is separate from the click Save & Close. You can add or change Site Pages library. content later by clicking Edit. If you created a placeholder link, you can click the link to 1. On the site where you want to create the wiki create that page. page library, click Site Actions, and then click More Options. 2. In the Create dialog box under the Library type, click Wiki Page Library. Life win 3. In the Name box, type a name for the library, such as Wiki Pages. Select More Options if BREAK IT UP you would like to add a description or specify Even if you can’t go outside, take a whether or not you want the library will ten-minute break each hour. Short breaks appear on the Quick Launch. can boost your retention level and also prevent eyestrain and headaches from 4. Click Create. looking too long at a computer screen. © 2011 Microsoft Corporation. All rights reserved.
  • 39. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Protect your edits by checking iusesharepoint.com files in and out When you check out a file from a library on a 3. On the Check In page, do one of the following: Microsoft® SharePoint® 2010 Services site, you • Select Check in document. can edit, save, close and reopen the file – but no one else can edit the file or see the changes • Select Check in changes saved to this until you check it back in. Checking out a file document, but keep the document checked prevents multiple people from making changes out. at the same time, which helps to avoid conflicts and confusion over changes. Checking files in and • Select Discard changes and undo check out. out also gives you more control when you track 4. Enter any comments in the text box under versions, because a version is created only when Check In comments, and then click OK. you check a file in, not each time that you open and close the file. To check out a file for editing: 1. If the library is not already open, click its Life win name on the Quick Launch. If the name of your library does not appear, click View All DOUBLE CHECK Site Content, and then click the name of your Sometimes when we rush to get things library. done, we make mistakes or fail to proofread properly. So before you send 2. To check out a document, point to the file that email or declare a project complete, name, click the arrow that appears, and then go over everything one last time to check click Check Out. for errors. Taking a few minutes to catch a little mistake now could save hours - or 2a. In a picture library, click the file, and then in days - down the road! the properties that appear, click Check Out. To check in a file: 1. Locate the document that you want to check in on the SharePoint site. 2. Point to the document, click the arrow and then click Check In. © 2011 Microsoft Corporation. All rights reserved.
  • 40. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Work together on presentations iusesharepoint.com using Microsoft® PowerPoint® 2010 Simultaneously edit a PowerPoint 2010 presentation with colleagues and talk about changes while editing, without leaving the Life win program. FAKE IT ‘TIL YOU MAKE IT To co-author presentation in PowerPoint 2010: Feeling nervous about an upcoming 1. Post your PowerPoint 2010 content to a presentation? Give yourself a little pep SharePoint 2010 site. talk, reminding yourself how much you know about this subject or how long 2. Co-authoring is automatically enabled when you’ve worked on this presentation. Then multiple individuals open the document for get out there and pretend to be the most editing at the same time. confident person in the room. If you convince everyone else how comfortable 3. You can also find the list of current editors on you are, you may just convince yourself the Status bar at the bottom of your screen or, as well. on the Info tab in Backstage view. 4. Hover your mouse over an editor’s name to begin an instant messaging or phone conversation. Note: When using co-authoring in PowerPoint 2010, you see the changes that others have made after you save the file. © 2011 Microsoft Corporation. All rights reserved.
  • 41. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Work together on documents iusesharepoint.com using Microsoft® Word® 2010 However you collaborate on your documents, the days of forwarding attachments in email are history. From this day forward, you never need Life win to pass your document, struggle with reconciling version conflicts, merge changes, or track down NOT-JUST-SPRING CLEANING the most up-to-date versions. Collaborate without Set aside an hour or so every month to confusion when you use Microsoft® SharePoint® clean off your desk. File papers, wipe 2010 to co-author documents in Word. down your computer and phone with a paper towel or baby wipe, and use an air For a video about co-authoring in Word 2010 see: compressor to clean any dust out of your http://office.microsoft.com/en-us/videos/video- keyboard. Getting rid of the clutter can coauthoring-in-word-2010-VA101848883.aspx make you feel more organized and in control. To co-author a document in Word 2010: 1. Post your Word 2010 content to a SharePoint 2010 site. 2. Co-authoring is automatically enabled when multiple individuals open the document for editing at the same time. In Word 2010, you see the names of other people where they are editing. 3. You can also find the list of current editors on the Status bar at the bottom of your screen or on the Info tab in Backstage view. 4. Hover your mouse on an editor’s name to begin an instant messaging or phone conversation. Note: When using co-authoring in Word 2010, you see the changes that others have made after you save the file. © 2011 Microsoft Corporation. All rights reserved.
  • 42. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Make important connections by iusesharepoint.com adding colleagues The Colleagues feature helps you to keep track of set of people, such as just your manager or your colleagues – what they’re up to, where they just your colleagues. are and whether they are available. When you 6. Click OK. add people as colleagues, you can follow their activities in your Newsfeed. To add someone as a colleague from your My Site: You can add someone as a colleague when you 1. Click Colleagues. visit his or her profile: 1. Use search to find the person’s My Site, or if 2. Click Add Colleagues. his or her name appears as a link on your site, 3. Follow steps 3 – 6 above. click the name. 2. Under his or her picture, click Add as Colleague. Note: If you’re already following that person, the Add as colleague link will not be displayed. Life win 3. In the Add to Group section, select whether or LEARN SOMETHING NEW not to add the person to your team. You can Just because you’re out of school doesn’t use the My Team privacy category to provide mean you should ever stop learning. If access to some details that you don’t want to you’re looking for a challenge or to try share with all your colleagues. something new, consider taking an adult education course. You could look for 4. Under Add to Group, do one of the following: something related to your field, or take • To add a colleague to an existing group, click a class on a topic that you’ve always Existing group and select a group from the wanted to learn more about - like cooking or painting. drop-down list. Groups help you organize and easily browse through your colleague list, but you cannot apply unique privacy categories to each group. • To create a new group for this colleague, click New group, and then type the name of the group. You can add other colleagues to this group later. 5. In the Show To section, select a privacy category under Show this colleague to, if you only want to show this colleague to a specific © 2011 Microsoft Corporation. All rights reserved.
  • 43. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Share thoughts and iusesharepoint.com updates informally Your My Site profile is a way to track and share information about yourself, your responsibilities and interests. Life win Your status message, which appears next to your BE IN THE LOOP picture on your My Site profile, is a way to tell colleagues what you are currently thinking about Knowing what’s going on within your organization can help you stay up-to- or working on. Each time you change your status speed on what’s expected of you and message, it will appear in the Newsfeed of the prepared for what’s coming up. So ask people who are keeping up with you. questions about what everyone’s working on, share news about your own projects To add or edit your status update: and use your SharePoint 2010 Newsfeed 1. Do one of the following: to stay in the know. • If you are already viewing someone’s profile or a page on your My Site, click My Profile. • If you are viewing a different type of page on your SharePoint site, click your name in the upper right corner, and then click My Profile. 2. Click the What’s happening? text in the status balloon. 3. Type your brief update. 4. Press Enter. © 2011 Microsoft Corporation. All rights reserved.
  • 44. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Find important content and pages iusesharepoint.com with tag clouds Tags and notes enable you to easily remember and classify content, as well as connect with people and related information in your Life win organization. You can view your tags and notes on your profile, on other people’s profiles that you GO FOR THE GOAL have permission to view, and on the Microsoft® Set clear, measurable goals for yourself SharePoint® 2010 pages to which you have added and timelines for when and how you’ll tags or notes. accomplish them. From small goals, like better organizing your files, to big goals, Click here for a video on how to use tags and like getting a promotion, having a plan notes to share information with colleagues: will help you make these dreams a reality. http://office.microsoft.com/en-us/sharepoint- server-help/video-use-tags-and-notes-to-share- information-with-colleagues-VA102465712.aspx Using tag clouds: As tags are collected over time, they are added to a list that some people call a “tag cloud,” which people can view on your profile and can help you sort tags alphabetically and by how often you use them. People can also view more information about a tag, as well as recent activities related to a tag, such as when someone has applied that tag. The tags you use most often appear larger than the rest of the tags. Note: When you specify that a tag is private, other people cannot see the fact that the tag was added to the Web page, although the tag text is public. Other people do not see the tag in the user’s tag cloud, unless the user who added the tag also applied the same tag to another Web page without making the tag private. © 2011 Microsoft Corporation. All rights reserved.
  • 45. Brought to you by: SharePoint win ® That’s Why I Use SharePoint ® Tag and flag interesting content iusesharepoint.com Your My Site profile is a way to track and 5. To make a tag private, select the Private check share information about yourself, such as your box. People will not see that you have tagged responsibilities and interests. the content, but the tag itself will be public. Notes and tags can make it easier for people to 6. To also write a note about the page, click Note find relevant content and knowledgeable people. Board, and type a note. Notes to other people can help encourage 7. Click Save. informal dialogue, and enable people to easily connect, while tags help people find content quickly. Click here for a video on how to use tags and Life win notes to share information with colleagues: http://office.microsoft.com/en-us/sharepoint- SWITCH IT UP server-help/video-use-tags-and-notes-to-share- In a rut? Change something about your information-with-colleagues-VA102465712.aspx routine. Find a different route to work, or walk a little farther to a lunch spot To add tags and notes to pages on a you’ve never been to before. You may be SharePoint 2010 site: surprised at how a tiny change can make a big difference in your perspective. Note: If the I Like It and Tags and Notes buttons are not available on your page, you can use the Tags and Note Board tool from your browser. 1. Browse to the page on a SharePoint Server site that you want to add tags and notes to. 2. Do one of the following: • To quickly tag content to remember later without adding other tags or notes, click the I Like It button. • To add other tags and notes, use the following steps: 3. Click the Tags & Notes button. 4. Type tags that will help you remember and classify the content on the page. Separate tags with semicolons. You may be prompted with tags as you type, if they have already been used or created before. © 2011 Microsoft Corporation. All rights reserved.