Simplify the Procuring Process with Procurement Software
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Tyasuite is a cloud-based e-procurement software tailored for small and medium enterprises, offering features such as automated workflows, robust reporting tools, and compliance with GST and TDS regulations. The platform enhances efficiency by reducing manual data entry and includes functionalities for purchase requests, order approvals, invoice processing, and inventory management. Tyasuite promises rapid implementation, with over 2000 features, enabling businesses to streamline their procurement processes effectively.
Simplify the Procuring Process with Procurement Software
- 2. 2 Contents Introduction to the Platform Integral Parts of the Platform The Master Data Purchase Request Flow Purchase Order Module Goods/Services Goods/Services Received – GRN/SRN Flow Invoice Processing Flow Invoice Payment Flow Inventory Management (Optional) Automated Fixed Assets Register (Optional) 3 4 5 6 7 8 9 10 11 12 13 Inbuilt GST Compliances Inbuilt TDS Compliances Robust Reporting Tool Unique Features Product Unique Features About TYASuite Contact Us 14 15 16 17 20 23 24
- 3. Introduction To The Platform The TYASuite E-Procurement Software is designed especially for small and medium sized enterprises for their growth-related needs. The Platform is a novel solution for eradicating gaps in various processes like vendor management, procurement, payment process and compliances. The platform reduces manual data entries at various points and improves the efficiency of the team and brings accuracy to the work. The Software has in-built workflows to fit the requirements of every organizational needs. With more than 2000 plug and play features, you can Go-Live within 7 days (fastest Go Live in the industry) 3
- 4. Integral Part To The Platform Master Data Management Purchase Requisition Flow Purchase Order Flow Good Received Flow With Quality Check (IRN and GRN) Invoice Processing Payment Processing Inventory Management (Optional) Automated Fixed Assets Register (Optional) Robust Reporting Tool Inbuilt GST and TDS Compliances 4
- 5. The Master Data • An easily manageable, efficiently stored and highly secured data on the cloud. • The data can be easily updated as single entries or can be imported in bulk. • Similarly the data can be easily downloaded as reports and records. • The master data is accessible only to persons authorized by the Company. 5
- 6. Purchase Request Flow • Purchase requests can be put in bulk for multiple items. • Put up purchase requests for the required items or commodities, followed by multi-level approval from the required department(s)/manager(s). 6
- 7. Purchase Order Module Raise purchase order for the approved PR , followed by a multi-level approval from the required department(s). Select Registered Vendor and auto generated PDF will be sent to users after all approvals. 7
- 8. Good / Service Received- IRN Flow An IRN can be created by stating number of received items against the number of ordered items, and ‘damaged’ flags can be checked if any of the items received are damaged. 8
- 9. Good / Service Received- GRN/SRN Flow Quality check is done against the items received and the status is recorded under the GRN input. 9
- 10. Invoice Processing Flow • All approved GRNs automatically get parked on this Dashboard. • TDS will be calculated automatically with our inbuilt intelligent TDS module • Automatic “3-way match” • Automatic adjustments related to sub- standard goods, if any • Auto-Debit notes for sub-standard quantities and adjustments related to 3-way match • Eliminate risk of Duplicate Invoices 10
- 11. Invoice Payment Flow • Robust controls around vendor payments - only approved invoices can be paid • Eliminate Duplicate payments - pay multiple invoices at one click • Payments can be directly processed to the concerned vendors with bank and billing details already fed into the master data. • Notifications are pushed for payment due dates. Also, you can download payment files in bank approved templates and directly upload them at the online bank portals for processing. • Multiple invoice payments can be processed through a single click. 11
- 12. Inventory Management (Optional) • Manage Inventory at the cost centre level • Automated Batch Number Generation • Automated Bar Code and QR Code generation • Inventory Transfer manager with Automated GST Compliances related to Stock Transfer • Take physical stock and perform automated inventory reconciliations • Manage Lost and Found Inventory Items • Automated Inventory management for Consumption, production, sales etc • Manage Inventory as per GAAP (FIFO) • Manage Return of goods with automated debit note 12
- 13. Automated Fixed Assets Register (Optional) • Fully Automated Fixed Assets Register • Manage Fixed Assets Register at Item level • Manage Fixed Assets Register at Location level • Manage Assets Transfer with Automated GST Compliances • One Click Depreciation calculation as per Companies Act • One Click Depreciation calculation as per Income Tax Act • Automated Creation of Unique Code and QR Code for Fixed Assets • Manage warranty details • Auto reminders for Warranty and AMC Renewals 13
- 14. Inbuilt GST Compliances • Automation of GST Calculations at each step in the process (example: While raising PO, While receiving invoice, while raising sales invoices, while performing stock transfers etc) • Automated identification for Reverse GST (RCM) • Auto-restrict all ineligible inputs • Robust GST reports like HSN-wise report, Quantity reports • Virtually eliminate the requirement for GST Experts 14
- 15. Inbuilt TDS Compliances • Product/Service level TDS Management • Automated TDS deduction while booking invoices • Automated TDS deduction for previous invoices upon crossing the TDS limits • Automated Lower TDS management for Vendors • Robust Section-wise, vendor-wise and invoice- wise TDS reports • TDS reports for expenses on which TDS is not deducted along with reasons why TDS was not deducted at company level 15
- 16. Robust Reporting Tool Robust pre-designed reports at various levels like : • Open PO reports • Open Invoice reports • Payment Status reports • HSN-Wise product report • HSN-Wise Quantity report • Section-wise TDS report • Various Journal Report • Ageing Reports etc • And many more…. All reports can easily be customized as per Company requirement 16
- 17. Unique Features Rapid processing with unlimited cloud storage Compatibility with various data files and formats for easily importing data in bulk Automatically prepare purchase orders and raise invoice for recurring orders Customized reporting with just a few clicks Strong approval procedures for controlled procurement No manual follow-up 17
- 18. Unique Features Auto TDS calculation based on per invoice limit and per invoice per year limit Record invoice in minimum time Automatic debit note for the rejected quantities Multi GST locations Vendor account will always match to their invoice statement Automatic marking of any deduction to be made for sub- standard quantities 18
- 19. Unique Features Allocation of individual approvals Auto approval flow for the quality check Option to map multi-level approvals based on employee Option to map multi-level approvals based on amount Increase automation of your accounting software, GRN, invoice recording and payment recording Maintain robust control over segregation of duties in the organization 19
- 20. Product Unique Features Easily allocate various roles to employees at various levels Control who can view what Create secure bank payments with one click Reduce risk of payments to wrong/incorrect vendor account Automated Accounting System Guided Book Closure 20
- 21. Product Unique Features Advanced Compliance Management Automated Fixed Asset register Automated Fixed Asset Tagging Automated Assets Verification and variance reports Automated Depreciation calculation as per Companies Act Automated Depreciation calculation as per Income Tax Act 21
- 22. Product Unique Features Item Level Inventory Management HSN Code level GST Reports Automated RCM Compliances Stock Transfer with Automated GST Compliance Robust Reporting Tools 22
- 23. TYASuite is a growing company bringing affordable cloud-based ERP solutions for Small and Medium Enterprises. Our complete, unified platform empowers businesses to overcome redundancy and inefficiency by automating most of the business functions at minimum cost, time and effort. The TYASuite cloud ERP solution is the result of the passion and desire of a finance veteran to transform the way companies run their business processes and improve the lives of business professionals across the globe. Most employees are plagued by the duplicity of data and the redundant and boring tasks that hamper their productivity. Manual business processes further open up a Pandora's Box of problems. The TYASuite cloud ERP solution is built on decades of knowledge and experience of its founders across industry type, geography and company size, to be used by aspiring companies as a plug and play cloud ERP Platform. TYASuite solution is a multi-industry cloud ERP platform that can fit into your business process and provide you with the flexibility of auto-scaling as your business grows. TYASuite is the most affordable cloud ERP solution in the market and can be implemented in your organization within just a few days. TYASuite is hosted on Amazon Web Services (AWS - Cloud Computing Services). The AWS Cloud is engineered for the most demanding IT requirements. It is completely secure - AWS makes TYASuite the most secure, stable and powerful cloud software for you! 23 About TYASuite
- 24. Thank You [email protected] | www.tyasuite.com +91 8880784111 | +91 9945410062 Request Free Trial Connect with us : TYASuite 24