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Strategy Development and Implementation
The document outlines a strategic planning and implementation framework called StraPP for a school management division. It discusses why StraPP is needed, how it can be used as a communication, measurement and strategic management tool. It then provides details on the strategic planning process, including developing a mission, values, vision, objectives and performance measures to map strategies across key perspectives like clients, operations, learning and growth, and budget. The framework is intended to help align initiatives so staff can better understand and execute their roles.
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Strategy Development and Implementation
- 1. STRATEGI PEMBANGUNAN DAN PELAKSANAAN Bahagian Pengurusan Sekolah Harian StraPP BPSH 2010 - 2012
- 2. N1 StraPP Definition StraPP BPSH
- 3. N2 Why StraPP BPSH?
- 4. N3 F cus o Flexibility Divergent
- 5. N4 StraPP BPSH as a Communication Tool Measurement System Strategic Management System
- 6. N5 Only 10% of organizations execute their strategy BARRIERS to STRATEGY EXECUTION Vision People Resource Management Barriers Barriers Barriers Barriers 60% of 85% of Only 5% of the Only 25% of organizations executive teams workforce managers have don’t link spend less than understands the incentives linked budgets to one hour per strategy to strategy strategy month discussing strategy StraPP BPSH
- 7. N6 Planning in Action Planning is Fun StraPP BPSH
- 8. N7 Step 1 STRATEGIC THINKING Options Generating Options What might happen? Step 2 STRATEGIC DECISION MAKING Decisions Making Choices What will we do? Step 3 STRATEGIC PLANNING Actions Taking Actions How will we do it? StraPP BPSH
- 9. N8 STRATEGY DEVELOPMENT and IMPLEMENTATION StraPP BPSH
- 10. N9 DIRECTION STRATEGY MAP MEASUREMENT SYSTEM StraPP BPSH
- 11. N10 Mission E CTI O N Values IR Vision D E GY Strategies AT S TR M AP Objectives Performance Measures RE M E NT M Targets U S TE AS M E SY Initiatives StraPP BPSH
- 12. N11 Mission Why We Exist Values Guiding Principles Vision Word Picture of the Future Strategy Overall Directional Areas Objective What We must Do Performance Measure Evaluation Standard Target Desired Result Initiative Specific Program/Action StraPP BPSH
- 13. N12 MISSION STATEMENT “A Mission Statement defines the core purpose of the organization, its raison d'etre.” Who are you as an organization? Whom do you serve? Why do you exist? StraPP BPSH
- 14. N13 Effective Mission Statements Simple and Clear Inspire change Long-term in nature Easy to understand and communicate StraPP BPSH
- 15. N14 VALUES “Values represent the way things get done at the organization. They represent the deeply held beliefs within the organization and are demonstrated through the day- to-day behaviors of all employees.” “What we stand for” “Values should support your mission and help you achieve your organizational objectives” StraPP BPSH
- 16. N15 VISION STATEMENT A vision statement provides a word picture of what the organization intends ultimately to become in the future. Vision statement acts as a conduit between your reason for being (as reflected in the mission), the values representative of your culture, and the strategy you’ll put into execution to reach your desired future stated. StraPP BPSH
- 17. N16 Elements of Effective Vision Statements It is concise It balances external and a internal elements It appeals to all stakeholders It is consistent with mission and values It is verifiable It is feasible It is inspirational It paints a word picture StraPP BPSH
- 18. N17 STRATEGY “Strategy represents the broad priorities (the overall directional areas the organization will pursue) adopted by an organization.” StraPP BPSH
- 19. N18 Six Steps of Strategy Development 1. Review the effectiveness current planning effort 2. Performing Environmental Scan (STEPP) 3. Stakeholder Analysis 4. The SWOT Analysis 5.Identifying Strategic Issues 6. Developing Strategies StraPP BPSH
- 20. N19 MISSION 4 Perspectives of a Strategy Map CLIENT How do we create an impact for our clients? BUDGET OPERATION To create an impact for clients How do we effectively manage STRATEGY while meeting budgetary and allocate resources to constraints, at what business maximize our impact? processes must we excel? LEARNING & GROWTH How do we align our intangible assets to improve our ability to support our strategy? StraPP BPSH
- 21. N20 PERFORMANCE OBJECTIVES “Performance objectives describe what you must do well in order to effectively implement your strategy. They are more specific than what is contained in strategy, but less precise than performance measures. Objectives typically begin with an action verb.” StraPP BPSH
- 22. N21 a p y M t eg r a Mission: We exist to ______for_____ in order St to ________ so that ________. Client Objective Objective Objective C1 C2 C3 Operation Objective Objective Objective Objective O1 O2 O3 O4 & Growth Learning Objective Objective Objective L1 L2 L3 Budget Objective Objective B1 B2 StraPP BPSH
- 23. N22 PERFORMANCE MEASURES “Performance measures may be considered standards used to evaluate and communicate performance against expected results.” Input Measures Output Measures Outcome Measures StraPP BPSH
- 24. N23 A Sample Strategy Map & Set of Performance Measures Mission: Develop a Strategy Development and Implementation (StraPP) for BPSH in order to focus and align BPSH’s initiatives so that all BPSH’s staff can understand and execute their job effectively. Strategy Map Performance Measures C1: % of surveyed staff aware of StraPP implementation. Client C1: C2: C3: Increase StraPP Maintain Staff Achieve C2: Staff satisfaction with StraPP Knowledge Satisfaction Milestones C3: % of planned tasks completed on time. O1: Number of StraPP presentation given (all staff) Operation O1: O2: O3: O2: % of staff’s SKT related StraPP O4: Share Knowledge Cascading of Performance Monitoring O3: Number of consultation session of StraPP StraPP Appraisal O4: % of StraPP’s report progress from unit/ sector L1: % of team members attending advanced & Growth Learning L2: Strategic Management Training L1: L3: Ensure Team Access of Tools L2: % of team meeting with 100% attendance Increase Skills Involvement L3: % of identified resources available to the team (technology, SM Literature, etc.) Budget B1: B1: Variance to initiative budget Fiscal Stability StraPP BPSH
- 25. N24 PERFORMANCE TARGETS “Performance targets represent the desired result of a performance measure. By comparing actual performance results against predetermined target, we receive information that is imbued with value and meaning.” Long-term Targets Midrange targets Short-term Targets StraPP BPSH
- 26. N25 INITIATIVES “Initiatives are the specific programs, activities, projects, or actions we will engage in to help ensure we meet or exceed our performance targets.” Ensuring Initiatives Support Our Strategy Prioritizing Strategic Initiatives Creating New Initiatives StraPP BPSH
- 27. N26 MODUS OPERANDI Phase 1 Phase 2 StraPP BPSH
- 28. N27 PHASE 1 : DEVELOPMENT & DOCUMENTATION TARGET EXPECTED ACTIVITY DATE GROUP OUTPUT Top Direction 1st Meeting 11-13 Sep 09 Management Strategy Map Top Measurement 2nd Meeting Management October 09 System & Head of Unit Top Final 3rd Meeting Management November 09 StraPP BPSH & Head of Unit StraPP BPSH
- 29. N28 PHASE 2 : CASCADING & PROMOTION TARGET EXPECTED ACTIVITY DATE GROUP OUTPUT Familiarization 4th Meeting BPSH Staff December 09 of StraPP BPSH All Staff Translation of 5th Meeting December 09 StraPP BPSH within Sector into SKT BPSH Staff StraPP BPSH Launching January 2010 BPSH Clients Documentation StraPP BPSH
- 30. N29 1st Meeting Objectives: 1. Refine BPSH’s Mission, Values and Vision 2. Develop Strategies to achieve BPSH’s Mission 3. Translate Strategies into Objectives 4. Produce BPSH Strategic Map StraPP BPSH
- 31. N30 1st Meeting TIMETABLE Day Morning 1 Morning 2 Afternoon Night Introduction 11 Sep to StraPP (Friday) Development Process STRATEGY 12 Sep DIRECTION: MAP: (Saturday) Mission, Values & Vision of BPSH Strategies & Objectives 13 Sep STRATEGY MAP: (Sunday) Strategies & Objectives StraPP BPSH
- 32. N31 DELIVERY METHOD 1. Group Discussion 2. 1-2-5 Technique 3. Gallery Walk 4. Post-it Technique 5. Survey StraPP BPSH
- 33. N32 PREPARATION 1. Background Materials 2. Mahjong Papers 3. Post-It Paper (different colors) 4. Stationaries 5. Computer & Printer 6. LCD Projector 7. Room arrangement StraPP BPSH