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Student Affairs and Academic Support
The March division meeting focused on various topics including staff senate updates, division awards nominations, and strategic priority initiatives. Key highlights included the nomination deadline for division awards extended to March 24, the upcoming awards celebration on April 28, and end-of-year celebrations at Riverbanks Zoo on May 2. Additionally, the staff senate elections timeline was established, outlining important dates for nominations and voting, while the strategic priorities committee provided updates on alignment with university goals.
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Student Affairs and Academic Support
- 1. MARCH DIVISION MEETING March21st, 2023
- 2. AGENDA • PD TeamWelcome • Staff Senate Updates • Updates & Themes with Rex • Strategic Priority Work Group • Shared Services Updates
- 3. DIVISION AWARD NOMINATIONSEXTENDED Division Awards nominations deadline extended to March 24 The awards recognize outstanding employees and partners of Student Affairs and Academic Support. All division employees are eligible to nominate their colleagues and to be nominated for awards themselves.
- 4. RSVP'S NOW OPEN! •Division Awards Celebration • Join the Division for breakfast and a celebration of our award winners! All staff members of the division are encouraged to attend. • April 28th 8:30am (breakfast), 9:00am (ceremony) • End of the Year Celebration • Join us at Riverbanks Zoo for appetizers and celebrate the end of another great academic year! All staff members of the division are encouraged to attend. • May 2nd 5-7pm
- 5. JOIN THE PROFESSIONALDEVELOPMENT TEAM Perks of being a PD Team Member: • Opportunities to connect with resources across the Division of Student Affairs and Academic Support • Skill building in communications, event planning, logistics, public speaking and more • Build relationships with team members across the division
- 6. GEMS WINNERS • MaryHallman, Student Life (RHUU) • Jordan Lahr, Student Success Center • Shay Malone, Student Life (OMSA) • Wallace Crosby, Student Life (FSL) • Morgan Ruebusch, Student Success Center • Sarah Cassidy, Capstone Scholars • Drew Branham, Housing • April Scott, SHS (Mental Health Initiatives) • Leonie Schloss, SHS (Primary Care) • David DeWeil, Capstone Scholars (Nominator)
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- 8. ● The USCStaff Senate serves as an open forum to facilitate communication and collaboration among university staff members. ● It also serves as an advisory committee to the university president, adding an essential voice to strategic conversations and decisions that support the goals of the institution. What is Staff Senate?
- 9. ●The members ofthe Staff Senate serve as a voice for the campus community. ● Staff Senate acts as a change agent and brings interests and concerns before the University administration. ● Participation in Staff Senate gives staff members an opportunity to promote unity and a sense of community and to network with fellow colleagues while providing service through committees and service projects. What does Staff Senate do for me?
- 10. ● Any permanentUSC full-time, or part-time, and research grant position employees who have been employed for a minimum of one year. ● Any member of the staff may vote to elect staff senators to hold office in Staff Senate. Who can serve as a Staff Senator?
- 11. ● Staff Senatemeets once a month for approximately 1.5 hours. ● Senators are asked to serve on one or two Staff Senate committees and are encouraged to serve as a communication link between the Senate and those they represent in their unit/department/division. ● Individuals should expect that they will need to devote between 3-5 hours per month serving as a Senator. How much time commitment is expected?
- 12. Staff Senate isin its second year since inception. Here is a very condensed list (only highlights) of Staff Senate accomplishments including the following: • Serve on the University's Policy Advisory Committee (Office of the Provost) • Serve on the President's Advisory Council on Diversity, Equity, and Inclusion. • Staff representation on University leadership search committees (college dean positions and the presidential candidate panel). What has the USC Staff Senate done/achieved in the past?
- 13. More Staff Senateaccomplishments includes the following: • Staff Senate members are included on the President's Executive Committee, the Investiture Committee, and senators are invited to participate in University Commencement exercises. • Were instrumental in the development of an Ombudsperson position to be dedicated to University staff. • Volunteered and supported, the Gamecock Pantry, by donating over 1,000 items. What has the USC Staff Senate done/achieved in the past?
- 14. • The levelof your accomplishments depends on how much time and effort you want to dedicate to the role. • Senators serve on a variety of committees and the accomplishments within those committee varies greatly. Some committees have logistical tasks to complete to help the senate body function well. • Not all committees are meeting with university leadership to discuss issues that affect staff members on our campus. Achievements as a Senator depends on YOU
- 15. Senators representing theDivision of Student Affairs and Academic Support represent the ENTIRE University and specifically the ENTIRE division, but will serve as the main contact person for staff members with a group of offices/units within the division (some may not be from your specific department). If elected as a Staff Senator, who will I represent?
- 16. Staff Senate ElectionsTimeline Date Event 3/24/2023 Nomination/application period concludes 4/7/2023 Senator candidates announced for each unit/college/division 4/10/2023 Election Campaigns may begin 4/10/2023 Election Voting Opens 4/21/2023 Election Voting closes/concludes 5/9/2023 Newly elected senators announced 5/10/2023 Election results notification to University 6/22/2023 New Staff Senator Orientation
- 17. Have questions? Want moreinformation about being a USC Staff Senator? You can refer to our Staff Senate FAQ for more information. Just insert Staff Senate in the search bar on the main USC website page.
- 18. UPDATES AND THEMES J.Rex Tolliver
- 19. SAAS STRATEGIC PRIORITIES COMMITTEEUPDATE Leena Holt & Dana Talbert
- 20. CHARGE & PROGRESSUPDATE • Committee formed in February comprised of a group of Student Affairs and Academic Support staff members – recommended by the associate vice presidents • Charge to align with university strategic priorities • Priorities will drive the unified work of the division for the next seven years • Opportunity to hear all voices
- 21. SUB-GROUPS • Student Experience •Joshua Cauble (Student Life), Nigel Smith (Student Success), Jared Williams (Health and Well-Being) • Research/Impact • Jessie McNevin (Residential Experience), Dr. David Simmons (Residential Experience) • Operational Excellence • Emily Cato (Health and Well-Being), Maureen Grewe (Dean of Students), Kat James (Dean of Students) Co-Chairs (Leena Holt, Student Life and Dana Talbert, Student Success)
- 22. APPROACH • Pre-Survey –Opportunity for individual response from division members • Directors Data – Opportunity for directors to lead discussion with their own areas/teams for feedback/response • Open Forum – Opportunity for reaching the broader division for input and engagement • Designated focus groups (as needed) to gather any additional information/feedback (Dean's Advisory Council)
- 23. TIMELINE March 14th Presentedin AVP meeting March 17th Division wide communication sent to Directors and all staff March 20th Student Focus Group- Dean’s Advisory Council March 20th- April 14th Open Forums: · Student Experience & Post Graduate Success • Wednesday, March 29, 1:00P-3:00P, RH303 • Thursday, April 6, 10:00A-12:00P, RH303 · Operational Excellence • Tuesday, March 28, 10:00A - 12:00P, RH303 • Thursday, March 30, 1:00P - 3:00P, RH303 · Research & Scholarly Impact • Tuesday March 28 1-3pm, RH303 • Monday April 10 3-5pm, RH305 April 21st Full draft to committee for edit May 15th Final draft to Rex
- 24. DIVISION STRATEGIC PLANNINGPRE-SURVEY The strategic planning committee is seeking your feedback! Please complete this anonymous pre-survey by March 27
- 25. SHARED SERVICES Division ofStudent Affairs and Academic Support
- 26. WHY • Efficiency, consistency,better use of resources • Employee growth and advancement • Safeguards and succession planning • Enhanced service for students, families and other constituents • One division
- 27. HOW • Preserve people •Recognize strengths, value expertise • Begin with current position descriptions and structure • Ensure work gets done, minimize disruption
- 28. Business Strategy What are we aimingto achieve? People Strategy Who needs to be involved? Operating Model How are we organized to deliver on the strategy? Work Architecture How do we structure teams, jobs, duties, and task? Capability Framework What are the knowledge, skills, abilities, and other characteristics needed to execute on strategy? People Strategy Realization
- 29. WHAT • Organizations thatserve the entire division • Multi-layered teams of cross-trained employees • Elevate expertise, provide career paths • Increase access to variety of experts
- 30. COMMUNICATIONS AND MARKETING DRAFT Executive Director ofCommunications and Marketing Maegan Gudridge Digital Content Graphic Design Public Relations and Marketing Relationship Management
- 31. FINANCE DRAFT Executive Director ofFinance Enterprise Finance – Housing (External) Enterprise Finance – Student Health and Well-Being Financial Services (Internal) Fiscal Analyst
- 32. HUMAN RESOURCES DRAFT -Phase One Executive Director of Human Resources Alicia Bervine Housing Student Success Student Life Professional Development New Position Student Health Services Administrative Assistant
- 33. HUMAN RESOURCES DRAFT -Phase Two Executive Director of Human Resources Alicia Bervine Employee Relations Recruitment Partner Services Professional Development Administrative Assistant
- 34. CAPITAL PLANNING AND PROJECTS DRAFTDirector of Construction and Renovation Associate Director of Construction and Renovation Project Manager Interior Designer Interior Designer
- 35. INFORMATION TECHNOLOGY DRAFT Executive Director ofInformation Technology Ken Parks Central Support Web Developer Network Manager Desktop support Manager IT Support Manager Housing Desktop Support IT Consultant I Data PGM Analyst Access Control Manager Vacant Administrative Assistant SHS IT Manager Desktop Support Specialist Desktop Support Specialist IT Support
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