Sw13 ch01-presentation

Editor's Notes

• #2: In this chapter, you will learn to create, save, name, print, open, close, and edit a Word document.
• #3: You may navigate through this presentation while in Slide Show view. Click on an objective on this slide to advance directly to the related topic slide. To return to this slide, click the Objectives button located in the bottom right corner of each slide. Alternatively, you may choose to advance through the presentation one slide at a time by clicking the Next button, which appears as a right-pointing arrow in the bottom right corner of each slide. Go back a slide by clicking the Previous button, which appears as a left-pointing arrow in the bottom right corner of each slide.
• #4: Microsoft Office 2013 contains a word processing program named Word that you can use to create, save, edit, and print documents. The steps to open Word may vary depending on your system setup. Generally, to open Word, click the Word 2013 tile at the Windows 8 Start screen. At the Word 2013 opening screen, click the Blank document template.
• #5: When you click the Blank document template, a blank document displays as shown in this slide. The features of the document screen are described in the tables in the following slides.
• #6: The features of the document screen are described in the tables in this slide and the next slide.
• #7: This slide continues from the previous slide and describes the features of the document screen.
• #8: A document can contain any information and have any format you choose—for instance, a letter, report, term paper, table, and so on. A word is wrapped to the next line if it begins before the right margin and continues past the right margin. The only times you need to press the Enter key are to end a paragraph, create a blank line, or end a short line. If you type adn instead of the word and, Word automatically corrects your typing when you press the spacebar after the word. If you type a word that is not recognized by the Spelling dictionary, leave it as you have written it if the word is correct. However, if the word is incorrect, you have two choices—you can delete the word and then type it correctly, or you can position the I-beam pointer on the word, click the right mouse button, and then click the correct spelling in the pop-up list that displays.
• #9: You can leave the sentence as written or position the I-beam pointer on the sentence, click the right mouse button, and choose from the pop-up list of possible corrections. Typically, Word uses Calibri, a proportional typeface, as the default typeface. Because characters in a proportional typeface are set closer together, extra white space at the end of a sentence or after a colon is not needed. The name and appearance of the option button vary depending on the action. If a word you type is corrected by AutoCorrect, if you create an automatic list, or if you apply autoformatting to text, the AutoCorrect Options button appears. Click this button to undo the specific automatic action. If you paste text in a document, the Paste Options button appears near the text. Click this button to display the Paste Options gallery with buttons for controlling how the pasted text is formatted. To use AutoComplete, press the Enter key or press F3 and Word inserts the text that displays in the ScreenTip above the letters.
• #10: A Word document is based on a template that applies default formatting. Two default formats are 1.08-point line spacing and 8 points of spacing after a paragraph. Each time you press the Enter key, Word inserts 8 points of spacing and begins a new paragraph. If you want to move the insertion point down to the next line without including the additional 8 points of spacing, use the New Line command, Shift + Enter.
• #11: Save a document if you want to use it in the future. You can choose from a variety of methods to save a document, such as clicking the Save button on the Quick Access toolbar, clicking the FILE tab and then clicking the Save or Save As option, and using the keyboard shortcut Ctrl + S. When you choose one of these options, the Save As backstage area displays. At this backstage area, click the desired location for saving your document. For example, click the SkyDrive option preceded by your name if you are saving to your SkyDrive or click the Computer option if you are saving to your computer.
• #12: In the Save As dialog box, type a name for the document and then press the Enter key or click the Save button located in the lower right corner of the dialog box.
• #13: Here are some guidelines for naming documents.
• #14: Click the FILE tab and the backstage area displays. The buttons and options at the backstage area change depending on the option selected at the left side of the backstage area. If you want to remove the backstage area without completing an action, click the Back button located in the upper left corner of the backstage area or press the Esc key on your keyboard. Many of the files you create will need to be printed. A printing of a document on paper is referred to as hard copy, and a document displayed on the screen is referred to as soft copy. Print a document with options at the Print backstage area, shown in this slide. To display this backstage area, click the FILE tab and then click the Print option. Another method for displaying the Print backstage area is to use the keyboard shortcut Ctrl + P.
• #15: Use the galleries to specify whether you want the pages collated when printed; the orientation, page size, and margins of your document; and how many pages of your document you want to print on a page.
• #16: Another method for printing a document is to insert the Quick Print button on the Quick Access toolbar and then click the button. This sends the document directly to the printer without displaying the Print backstage area. To insert the button on the Quick Access toolbar, click the Customize Quick Access Toolbar button that displays at the right side of the toolbar and then click Quick Print at the drop-down list. To remove the Quick Print button from the Quick Access toolbar, right-click the button and then click Remove from Quick Access Toolbar at the drop-down list.
• #17: When you save a document, it is saved on your SkyDrive or other storage medium and remains in the document screen. To remove the document from the screen, click the FILE tab and then click the Close option or use the keyboard shortcut Ctrl + F4. When you close a document, it is removed and a blank screen displays. At this screen, you can open a previously saved document, create a new document, or close Word.
• #18: When you close a document, a blank screen displays. To create a new document, first display a blank document. To do this, click the FILE tab, click the New option, and then click the Blank document template. You can also open a new document using the keyboard shortcut Ctrl + N or by inserting a New button on the Quick Access toolbar. To insert the button, click the Customize Quick Access Toolbar button that displays at the right side of the toolbar and then click New at the drop-down list.
• #19: After you save and close a document, you can open it at the Open dialog box, shown in the next slide. To display this dialog box, click the FILE tab and then click the Open option. This displays the Open backstage area. You can also display the Open backstage area by using the keyboard shortcut Ctrl + O, inserting an Open button on the Quick Access toolbar, or clicking the Open Other Documents hyperlink that displays in the lower left corner of the Word 2013 opening screen. At the Open backstage area, click the desired location (such as your SkyDrive or Computer) and then click the Browse button. (If you are opening a document from your computer or USB flash drive, double-click the Computer option.) When you click the Browse button (or double-click the Computer option), the Open dialog box displays. If a document is open, Word will display the folder name where the document is located below the Current Folder heading in the Open backstage area with your SkyDrive or the Computer option selected. Click this folder name to display the folder contents. In addition to the current folder, the Open backstage area also displays a list of the most recently accessed folders below the Recent Folders heading. Open a folder by clicking the folder name.
• #20: At the Open dialog box shown in this slide, open a document by double-clicking the document name. You can go directly to the Open dialog box without displaying the Open backstage area by pressing Ctrl + F12. At the Open dialog box, open a document by double-clicking the document name in the Content pane.
• #21: At the Open backstage area with Recent Documents selected, the Recent Documents list displays the most recently opened documents. By default, Word displays the 25 most recently opened documents. To open a document from the Recent Documents list, scroll down the list and then click the desired document. The Word 2013 opening screen also displays a list of the most recently opened documents. Click a document name in the Recent list at the opening screen to open the document.
• #22: If you want a document to remain in the Recent Documents list at the Open backstage area, “pin” the document to the list. To pin a document, position the mouse pointer over the desired document name and then click the small, left-pointing stick pin that displays at the right side of the document name. This changes the left-pointing pin to a down-pointing stick pin. The next time you display the Open backstage area, the document you “pinned” displays at the top of the Recent Documents list. You can also pin a document to the Recent list at the Word 2013 opening screen. When you pin a document, it displays at the top of the Recent list as well as the Recent Documents list at the Open backstage area. To “unpin” a document from the Recent or Recent Documents list, click the pin to change it from a down-pointing pin to a left-pointing pin. You can pin more than one document to a list. Another method for pinning and unpinning documents is to use the shortcut menu. Right-click a document name and then click Pin to list or Unpin from list. In addition to pinning documents to a list, you can pin a folder to the Recent Folders list. Pin a folder in the same manner as you pin a document. If you regularly access a particular folder, consider pinning it to the list.
• #23: If you open a previously saved document and want to give it a new name, use the Save As option at the backstage area rather than the Save option. Click the FILE tab and then click the Save As option. At the Save As backstage area, click the desired location and then click the Browse button or click the desired folder below the Current Folder or Recent Folders heading. At the Save As dialog box, type the new name for the document in the File name text box and then press Enter.
• #24: When you are finished working with Word and have saved all necessary information, close Word by clicking the Close button located in the upper right corner of the screen. You can also close Word with the keyboard shortcut Alt + F4.
• #25: In Slide Show view, click the Answer button after you believe that you know the correct answer to Question 1). The correct answer will be displayed. Click the Next Question button and Question 2) will appear. Repeat these steps for the remaining questions. When you have clicked the Answer button for Question 4), the Next Slide button will appear. Click this button to advance to the next slide.
• #26: To move the insertion point using the mouse, position the I-beam pointer where you want to place the insertion point and then click the left mouse button.
• #27: Click the up scroll arrow at the top of the vertical scroll bar to scroll up through the document; click the down scroll arrow to scroll down through the document. To scroll up one screen at a time, position the arrow pointer above the scroll box (but below the up scroll arrow) and then click the left mouse button. Position the arrow pointer below the scroll box and click the left button to scroll down a screen. If you hold down the left mouse button, the action becomes continuous. You can also position the arrow pointer on the scroll box, hold down the left mouse button, and then drag the scroll box along the scroll bar to reposition text on the document screen. As you drag the scroll box along the vertical scroll bar in a multiple-page document, page numbers display in a box at the right side of the document screen.
• #28: Word includes a Go To feature that you can use to move the insertion point to a specific location in a document, such as a line or page. To use the feature, click the Find button arrow located in the Editing group on the HOME tab and then click Go To at the drop-down list. At the Find and Replace dialog box with the Go To tab selected, move the insertion point to a specific page by typing the page number in the Enter page number text box and then pressing Enter. Move to a specific line by clicking the Line option in the Go to what list box, typing the line number in the Enter line number text box, and then pressing Enter. Click the Close button to close the dialog box.
• #29: To move the insertion point with the keyboard, use the arrow keys located to the right of the regular keyboard or use the arrow keys on the numeric keypad. If you use these keys, make sure Num Lock is off. Use the arrow keys together with other keys to move the insertion point to various locations in the document, as shown in this slide and the next slide.
• #30: This slide continues from the previous slide and provides insertion point movement commands. When moving the insertion point, Word considers a word to be any series of characters between spaces. A paragraph is any text that is followed by a stroke of the Enter key. A page is text that is set off by a soft or hard page break.
• #31: Click the “Welcome back!” message and the insertion point is positioned at the top of that page.
• #32: To turn on the Overtype mode, click the FILE tab and then click Options. At the Word Options dialog box, click Advanced in the left panel. In the Editing options section, insert a check mark in the Use overtype mode check box if you want the Overtype mode always on in the document. If you want to use the Insert key to turn Overtype mode on and off, insert a check mark in the Use the Insert key to control overtype mode check box. After making your selection, click the OK button located in the lower right corner of the dialog box.
• #33: A number of options is available for deleting text. Some deletion commands are shown in this slide.
• #34: Once you have selected the text, you can delete it or perform other Word functions that involve it.
• #35: Use the mouse to select a word, line, sentence, paragraph, or an entire document. The table in this slide lists the steps to follow to select a specific amount of text. For example, to select a line, click in the selection bar. The selection bar is the space located toward the left side of the document screen between the left edge of the page and the text. When the mouse pointer is positioned in the selection bar, the pointer turns into an arrow pointing up and to the right.
• #36: If you want to cancel the selection, press the Esc key and then press any arrow key. To cancel a selection using the mouse, click anywhere in the document screen outside the selected text.
• #37: You can also select text with the keyboard commands shown in this slide and the next slide.
• #38: This slide continues from the previous slide and lists how to select text with the keyboard.
• #39: Many Word actions can be undone or redone. Some actions, however, such as printing and saving, cannot be undone or redone.
• #40: Word maintains actions in temporary memory. If you want to undo an action performed earlier, click the Undo button arrow. This causes a drop-down list to display. To make a selection from this drop-down list, click the desired action. That action, along with any actions listed above it in the drop-down list, is undone.
• #41: Word’s Help feature is an on-screen reference manual containing information about Word features and commands. Word’s Help feature is similar to the Help features in Excel, PowerPoint, and Access. Get help by clicking the Microsoft Word Help button located in the upper right corner of the screen (a question mark) or by pressing the keyboard shortcut F1. This displays the Word Help window, as shown in this slide. In this window, type a topic, feature, or question in the search text box and then press Enter. Topics related to the search text display in the Word Help window. Click a topic that interests you. If the topic window contains a Show All hyperlink in the upper right corner, click this hyperlink and the information expands to show all of the help information related to the topic. When you click the Show All hyperlink, it becomes the Hide All hyperlink.
• #42: The Word Help window contains five buttons that display to the left of the search text box. Use the Back and Forward buttons to navigate in the window. Click the Home button to return to the Word Help window opening screen. If you want to print information on a topic or feature, click the Print button and then click the Print button at the Print dialog box. Make the text in the Word Help window larger by clicking the Use Large Text button. In addition to these five buttons, the Word Help window contains a Keep Help on Top button located near the upper right corner of the window. Click this button and the Word Help window remains on the screen even when you work in a document. Click the button again to remove the window from the screen.
• #43: If you hover your mouse over some buttons, the ScreenTip that displays may include a Help icon and the Tell me more hyperlinked text. Click Tell me more and the Word Help window opens with information about the button feature. You can also press F1 to display the Word Help window with information about the button feature. Some dialog boxes and backstage areas contain a Help button that you can click to display a Help window with specific information about the dialog box or backstage area. After reading and/or printing the information, close the dialog box by clicking the Close button located in the upper right corner of the dialog box or close the backstage area by clicking the Back button or pressing the Esc key.
• #44: In Slide Show View, click the Answer button after you believe that you know the correct answer to Question 1). The correct answer will be displayed. Click the Next Question button and Question 2) will appear. Repeat these steps for the remaining questions. When you have clicked the Answer button for Question 4), the Next Slide button will appear. Click this button to advance to the next slide.