Technical proposal

Technical proposal

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  TECHNICAL PROPOSAL DEFINITION : ASYSTEMATIC, FACTUAL, FORMAL & PERSUASIVE DESCRIPTION OF A COURSE OF ACTION OR SET OF RECOMMENDATIONS OR SUGGESTIONS.
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  In other words- Itis a method of persuading people to agree to the writer’s view or accept his/her suggestions. FEATURES It’s a written offer to help in finding a solution. It is written for a specific audience to meet a specific need. Written to people within an organization or outside the company NEEDS OF WRITING PROPOSAL Building contractors submit proposals to the government for building something for public works To review the performance of old techniques To evaluate the old theories To imagine or develop new ways of doing things To come up with solutions to the existing problems To suggest for improving efficiency or quality
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  . Proposals can beclassified as NON-FORMAL & FORMAL - according to structure INTERNAL & EXTERNAL- according to nature of its audience SOLICITED & UNSOLICITED –acc. to the source of its origin NON-FORMAL- short proposals involving small projects FORMAL – long proposals with elaborate description and discussion INTERNAL- addressed to readers within an organization EXTERNAL- for people outside the organization. These days , it is almost impossible for any single organization to be totally self contained and independent in all kinds of requirements SOLICITED- written in response to the advertisements/invitation/request. It is prepared in conformity with the requirements listed in the RFP (Request for proposal) UNSOLICITED- written without a request/ invitation
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  TYPES OF PROPOSAL- BUSINESSPROPOSALS- proposals dealing with any aspect of business/trade/ company. Most of the proposals in the business world are sales proposal. RESEARCH PROPOSAL- concerned with a project requiring scientific enquiry or systematic investigation. Research proposals are made in the academic world. Scholars engaged in research activity in the institutions of higher education often send such proposals for research projects to UGC or other sanctioning authorities. These are requests for grant to fund the project TECHNICAL PROPOSAL- related to technical knowledge and skills IFB- An Invitation for Bids is a proposal that is very specific about its standards, price & delivery schedule. Terms can not be negotiated and specifications can’t be relaxed. Flexibility is beyond the scope of an IFB which imposes so many restrictions on the bidder.
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  RFP- Request forProposal is not so specific about the details of its requirements. It states a problem and invites solutions to deal with that problem. The party responding to a RFP is free to devise a solution as far as it can prove to be feasible.
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  FORMAT - DIVISION FRONTMATTER/ PREFATORY PARTS- 1. TITLE PAGE- similar to report 2. LETTER OF TRANSMITTAL- covering letter bound along with the proposal 3. DRAFT CONTRACT- rough draft of the contract prepared by the proposer in advance. If the proposal is accepted, this draft may change into terms of finance, duration of the project. 4. TABLE OF CONTENTS 5. EXECUTIVE SUMMARY- concise version of the detailed proposal. It must emphasize the strengths of the proposal. Length varies b/w 100-300 words depending on the complexity. BODY 6. PROBLEM & NEED- contains an objective description of the problem or situation that the proposal intends to address. Makes the proposal convincing and acceptable 7. BACKGROUND- Information about the previous work completed on related/identical projects by the proposer
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  8. PURPOSE- objectiveof the proposal often in Infinitive form Ex: “To provide the required training” 9. SCOPE- defines the boundaries of the project specifying the topics outside its scope 10. LIMITATIONS- restrictions over which there is no control like non availability of something 11. PROJECT TEAM & PERSONNEL- list of the individuals who will work on the project. In long proposals, brief resumes of all are to be added 12. PROCEDURES- how the technical requirements of the reader will be met like methods and sources, plan of action, sequence of activities, equipment , facilities, etc. 13. BUDGET/ COST ESTIMATE- Most important and mandatory. Includes details of all expenditure. Customary to write in paragraphs but some proposals have budget section in tabular form. CONCLUSION- last section of the body SUPPLEMENTARY PARTS 15. APPENDIX 16. REFERENCES