TechSoup Webinar
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This document discusses technology wellness in the nonprofit workplace. It notes that technology use can contribute to burnout among nonprofit professionals due to information overload and constant connectivity. The document provides tips for personal technology wellness, such as protecting sleep, taking breaks from technology, and organizing mobile phones to avoid overuse. It also discusses bringing technology wellness practices into nonprofit organizations through initiatives like walking meetings, movement breaks, and creating a culture that values focus time without distractions.
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TechSoup Webinar
- 1. Combatting Nonprofit Burnout: Technology Wellness in the Nonprofit Workplace Beth Kanter, Master Trainer, Speaker, Author
- 2. @kanter www.bethkanter.org Beth Kanter: Master Trainer, Speaker, Author and Nonprofit Thought Leader
- 3. • Nonprofit Professionals: Nonprofits • Understanding Connection between Tech and Burnout • Personal Technology Wellness Tips • Nonprofit Workplace: Organizations • Bringing Technology Wellness into the Nonprofit Workplace What I’m going to talk about …..
- 4. Happy Healthy Nonprofit Book http://bit.ly/happyhealthynpbook We-‐ Care Self-‐ Care
- 6. Burnout is a state of emotional, mental, and physical exhaustion that occurs when we feel overwhelmed by too many demands, too few resources, and too little recovery time.
- 7. Technology Use Can Be A Big Cause Stress and Burnout
- 8. Information Overload Personal Technology Wellness Assessment 1. Is the only time you take a break from your tech when you’re sleeping? 2. Do you check your phone before you go to bed or right when you wake up? 3. Do you have problems recalling information and resort to searching on Google? 4. Do you feel that you often have a hard time paying attention or focusing on a single task? 5. Do you experience frustration at the amount of online information you need to process every day? 6. Do you frequently or constantly check your email, Twitter, Facebook or other online services? 7. Do you sometimes check your mobile phone for messages while in the bathroom? 8. Do you find yourself reaching for your phone even when you’re with others? 9. Do you sit at your computer at work or home for longer than 30 minutes at a time without getting up to take a break? 10.Do you ever check your mobile phone while walking outside? Add up all the questions you answered “YES” to for your score
- 9. 0…1…2…3…4…5…6…7…8…9…10 Source: Lulumonathletica Healthy……………………………………………………Unhealthy What’s Your Technology Wellness Score?
- 10. Our technology use is changing our brains
- 11. We have no downtime 52% of smartphone owners check their phones a few times an hour or more. Behavior Addiction
- 14. What is the average human attention span online?
- 15. Attention Spans Online … Source: National Center for Biotechnology Information, US National Library of Medicine Flickr photo: Josullivan59 Attention Span Statistics Data The average human attention span in 2000. 12 seconds The average human attention span in 2013. 8 seconds 9 seconds
- 21. Technology Wellness Tips for Nonprofit Professionals
- 22. Not Saying To Stop Using Technology Be Intentional
- 23. Tip: Protect Your Sleep
- 24. Pro Tip: Use An Alarm Clock
- 25. Beverly Trayner-‐Wenger List of Standing Desk Resources http://bethkanter.wikispaces.com/walk Tip: Stand Up At Work
- 27. Tip: Walk More
- 28. Tip: Organize Mobile Phone To Avoid Addiction • Notifications from people • Customized notifications • Tools on home screen • Scramble Apps • Remove or move work apps into folders on 3rd or 4th screens during non-‐work hours
- 29. Tip: Unplug regularly & often
- 30. TIP: Schedule Quiet Time
- 31. • What is one personal technology wellness habit you can start doing now? Mindful Moment
- 32. Technology Wellness in the Nonprofit Workplace
- 33. Walking At Work • Pick the best type of meetings for walking meetings • Walk inside • Plan your route • Notetaking • Wear comfortable shoes, bring water Tip: Walking Meetings
- 36. United Way in South Dakota: Movement Breaks • Twice daily all staff walk or movement • Started with listening and engaging with employees • Wellness coaching and experiment 10 years ago • Now part of culture
- 37. Walking for Team Building Wednesday Afternoon Weekly Walk -‐After lunch for 20 minutes to energize and build community
- 39. Building A Movement Inside Your Organization
- 40. Creating An Organization That Values Focus Time/Space
- 43. Collaborative Tech Overload: Connectivity Driven
- 44. ● 15% of organization time is spent in meetings ● Four hours a week for status update meetings ● 11 million meetings a day ● More than $37 billion year in unproductive meetings Source: NY Times, “Meeting is Murder” 2/28/16 Fuze Infographic on Meetings
- 45. Is this familiar? • Long work week • Come home to realize you didn’t get stuff done • You start doing solo work in evenings and weekends • You don’t do it because you are too exhausted
- 46. Solution: The Four P’s Planning People Priorities Present
- 47. Planning: Structure and Rituals Assessment 1. Our team has a clear sense of what’s ahead each month 2. We stick to deadlines and commitments and rarely let things fall through the cracks 3. My team or organization has a clear policy about sending after hours emails 4. My team uses cloud software for collaboration and has a well mapped out workflow and training for all users 0-‐8 What’s your score? 0=No, 1=Sometimes 2=Yes Add it up your answers
- 48. Tips to Improve Planning ● Use Look-‐Ahead Rituals ● Make Solo Focus Time Part of Your Team Culture
- 49. Tips to Improve Planning ● Clearly Define Workflow for Online Collaboration Platforms and Training ● Adopt Formal Practices Around Team Emails
- 50. People: How You Relate To Others Assessment 1. I am comfortable saying no, negotiating requests, and making requests of others. 2. I stay away from gossip, office politics, and drama 3. Our team communicates precisely via email and online collaboration tools 4. Our team has an effective approach to integrating remote and on-‐site staff for meetings and collaboration What’s your score? 0=No, 1=Sometimes 2=Yes Add it up your answers 0-‐8
- 51. Tips to Improve ● Set a Statute of Limitations on People Frustrations ● Say NO, But Enforce Boundaries With Grace
- 52. Tips to Improve People ● Write emails that are precise ● Create a remote working charter for your team Subjects w/Keywords [ACTION] [SIGN] [DECISION] [CORD] [INFO] Bottom Line Up Front (BLUF) Fewer Words Link to Attachments
- 53. Priorities: How You Spend Your Time 1. We spend time working on key priorities and goals that move the needle for our organization, our team, or my own performance and growth. 2. I complete tasks even when I don’t want to do them. 3. My organization or team has clear rationales for how we use our time 4. I understand and accept the trade-‐offs that I make when choosing how to spend my time. What’s your score? 0=No, 1=Sometimes 2=Yes Add it up your answers 0-‐8
- 54. Tips to Improve ● Do A Trend-‐Line View Reflection with Your Team ● Rethink Status Updates Meetings
- 55. Tips to Improve ● Don’t schedule hour meetings by default
- 56. Being Present: How You Focus and Pay Attention 1. Our team schedules work according energy levels 2. Our team is focused and engaged in meetings and not multi-‐tasking 3. We have distraction free environment and time needed to complete the things that require focus or strategic thinking. 4. When I have free time, I know how to use it productively or restoratively. What’s your score? 0=No, 1=Sometimes 2=Yes Add it up your answers 0-‐8
- 57. Tips to Improve ● Team wide analysis of most productive times during day ● Have explicit team or organization policy about white space or maker time
- 58. Tips to Improve ● Device free zones in your workplace ● Meeting policy about use of devices to avoid “technoference”
- 60. Summary Our personal and organizational use of technology can create stress leading to burnout. But if we are intentional about how we use our devices, we can be more productive, healthier, and happier.
- 61. Thank you! www.bethkanter.org The Happy Healthy Nonprofit http://bit.ly/happyhealthynpbook