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Time management
- 2. Do you currently manage your time? or does time manages you?
- 3. Activity • Split into 4 groups. • Each group will have 15 balloon. • Use the balloons to create a flower • You have exactly 15 mins.
- 4. Did you succeed? Did you complete the task? Why?
- 6. Become a time manager 1. Be organized. 2. Use calendars for scheduling. 3. Make priorities. 4. Make to-do list.
- 7. Be organized • Time is used most efficiently when: – Your workspace is neat and clean. – Everything is in its place. – Supplies or materials are within reach.
- 8. Using calendars • Calendars allow you to identify free time and schedule work time. • Create a calendar for each day of the month and enter: – Test dates – Due dates – Important events • Identify your free and scheduled time and include them in your daily calendar.
- 9. Using calendars • Also Determine the time you need for: – Studying. – Preparing for tests. – Assignment. – Personal business. Block time for these activities on your weekly calendar!
- 10. Make priorities • Determine tasks that you need or want to complete. • List them in order of importance & urgency. • Use time management grid.
- 11. Time management Grid Urgent Not Urgent Important Quadrant I: DO NOW •Emergencies, or crisis. •Demands from superiors or customers. •Planned tasks or project work now due. •Meetings and appointments. Quadrant II: PLAN TO DO •Planning, preparation, scheduling •Relationship building. •Prevention. •developing change, direction, strategy. Not Important Quadrant III: REJECT & EXPLAIN •Interruptions. •Distractions. •Some meetings •Popular activities Quadrant IV: RESEIST & BLOCK •Pleasant activities. •Overly long breaks. •chat, gossip, social communications. •Trivia
- 12. Be flexible but also realistic All tasks are not equal in importance. Learn to schedule necessary tasks first!
- 13. Make to-do list • Weekly – Identify task to be completed or started each week. • Daily – Spend some time each day creating the to-do list of the next day. – Follow the list and strike down finished tasks.
- 15. Always remember to use your time wisely
- 16. Any Questions ??
- 17. Thank You