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Time Management
- 1. Effective Time Management Friday, November14th, 2014 AAA Development Committee
- 2. Time Management Activity Howmany hours did you end up with at the end of the day? When you run out of hours in the day, where do the extra hours needed to get your work done come from?
- 3. Procrastination? Time? What isit that is taking up a lot of your time (unnecessarily)? Why do you think we never seem to have enough time?
- 5. Know the difference... Activityvs. Action Efficiency vs. Effectiveness Perfection vs. Excellence Urgency vs. Importance
- 6. Activity vs. Action Beingbusy Getting things done Too many jobs at once Completing jobs one at a time Unplanned approach Recognizing priorities Helping everyone with their problems Able to say no when needed Not delegating enough Using others’ help to get things done
- 7. Efficiency vs. Effectiveness Doingthings right Doing the right things
- 8. Perfection vs. Excellence Workplanning preventing actual work Enough planning to make the best use of time Too much detail Enough detail to achieve objectives Too high standards Time allocated for priorities
- 9. Urgency vs. Importance LOW LOW HIGH HIGH U R G E N C Y IM P O R T A N C E Instructions: Rank the following four quadrants by priority.
- 10. Urgency vs. Importance LOW LOW HIGH HIGH U R G E N C Y IM P O R T A N C E 3 DISTRACTION? 1 MANAGE 2 PLAN 4 WASTE OF TIME!
- 11. Time Management Benefits Whyshould you care about managing your time?
- 12. Time Management Benefits ●Become more organized ● Less stress ● Stay happier and healthier ● Get more done in less time! ● More time to relax and enjoy life
- 13. General Strategy 1. Recordyour use of time now. 2. Analyze how you spend your time. 3. Do something about it if allocation of time needs adjusting. 4. Repeat time log!
- 14. Pareto Principle The 80:20Rule: 20% of the time leads to 80% of the results! 20% 80% TIME RESULTS
- 15. Tips for TimeManagement ● Have a master schedule for things that have to be done. o Prioritize! ● Set a time limit for the task at hand. ● Finishing tasks before they are due won’t hurt anyone. ● Learn to say no!
- 16. Thank you forlistening! Any questions?
Editor's Notes
- #3 Tiffany
- #4 Tiffany
- #5 Tiffany
- #6 Jim
- #7 Jim
- #8 Jim
- #9 Jim
- #10 Phil So, you are given these four squares. Rank these squares, from one to four, depending on their priority. 1 should be the highest priority, while 4 should be the lowest.
- #11 Phil So hopefully the numbers you put in look something like this! As you can see, you should always tackle problems with highest urgency and importance. Then comes highest importance and lower urgency, and so on. It might be helpful to make this chart whenever you have a lot of things to do to help you prioritize.
- #12 Tenzin
- #13 Tenzin There are pros and cons regarding time management. A few pro’s are: less stress, better work efficiency greater productivity more opportunities to create more and achieve life goals Cons: more unwanted stress! missing deadlines and getting into trouble poor quality work: EXAMPLE OF MY LEGAL ST PAPER
- #14 Tenzin
- #15 Tenzin a powerful methodology for assessing and prioritizing choices in all sorts of situations. 20% of actual effort will probably produce the 80% results. examples: 20% of what you write when you’re in the mood results in about 80% of your work. 80% of profit comes from 20% of the product range 80% of the time you will be wearing just 20% of your wardrobe
- #16 Phil Have a master schedule for things that have to be done - this can be on a planner, your phone, tablet, laptop, or whatever you like to use. Usually, planning a week-long period is helpful. Having everything that needs to be done presented right in front of you helps a lot when planning your week. You learn to divide up your time so that what needs to be done that week gets done. Also - I don’t know about you, but I love crossing things out of my planner when I finish it because it makes me feel productive. Prioritize your tasks for the week by day. This can be done with the Urgency vs. Importance diagram that I went over with you guys earlier in the presentation. Set a time limit for the task at hand - When you sit down, don’t just think “I will not leave this spot until this project is finished.” Instead, think something like “I will be done with this by 7 and have dinner.” Setting goals for yourself like this motivates you, and a reward for yourself like food at the end of working also helps. Finishing tasks before they are due won’t hurt anyone - Have you ever had times when you were invited to a party or a hang out, or there was a TV show you wanted to catch but couldn’t because you had something due that night or the day after? I sure have. Procrastination can be fun and sometimes inevitable, but finishing work before they’re due gives you the opportunity to finish other work, and sometimes participate in events you didn’t expect you would, like a movie night. If you stay on top of things and finish tasks far before they’re due, you will find that you have more time to focus on other things, or even free time. Learn to say no! - Don’t feel the need to sacrifice your time by saying yes to someone, especially if you still have a lot on your plate. We encourage you to challenge yourself, but don’t push your limits, as that will be harmful to not only your schedule but also your mental health. Tell people that you can’t do something if you simply can’t.