Downloaded 41 times
Uploaded byPrakash Srinivasan
Time management
The document outlines the importance of time management as a means to control one’s own activities and improve overall productivity. It provides tips such as prioritizing tasks, planning weekly schedules, and recognizing energy cycles to optimize time utilization. Ultimately, effective time management can lead to greater fulfillment and achievement of personal goals.
More Related Content
Similar to Time management
More from Prakash Srinivasan
Time management
- 1.
- 2. Time Management • MANAGING TIMEAND SETTING PRIORITIES • TIME IS A VALUABLE RESOURCE, A MOST PRECIOUS COMMODITY Every human on earth—Bill Gates, Mittal, Ambani, Tata, Birla, Prime Minister, President of India, and you—all have the same amount of time 02/07/2015 Time Management 2
- 3.
- 4. • Time Managementis more than just managing our time; it is managing ourselves in relation to time. It is setting priorities and taking charge of your situation and time utilization. It means changing those habits or activities that cause us to waste time. It is being willing to experiment with different methods and ideas to enable you to find the best way to make maximum use of time. 02/07/2015 Time Management 4
- 5. Time Management Skills • Time managementis a set of principles, practices, skills, tools, and systems working together to help you get more value out of your time with the aim of improving the quality of your life. • Time is something that you need in order to do your work, accomplish your goals, spend time with your loved ones, and enjoy everything that life has to offer. 02/07/2015 Time Management 5
- 6. Applying the powerful techniques of time management helps you: • Use yourtime to accomplish what you want. • Improve your productivity and accomplish more with less effort. • Make time for the things you want and value. • Find greater balance, fulfillment, and satisfaction. 02/07/2015 Time Management 6
- 7. • Focus yourtime and energy on what is most important to you. • Set and achieve your long-term goals. • Reduce waste so you'll have more productive time each day. • Get things done while reducing anxiety, overwhelm, and stress. • Become an excellent time manager in all areas of your life. 02/07/2015 Time Management 7
- 8.
- 9.
- 10.
- 11. Twenty Time Management Tips 02/07/2015Time Management 11
- 12. 1. Write thingsdown •A common time management mistake is to try to use your memory to keep track of too many details leading to information overload. Using a to-do list to write things down is a great way to take control of your projects and tasks and keep yourself organized. 02/07/2015 Time Management 12
- 13. 2. Prioritize yourlist •Prioritizing your to-do list helps you focus and spend more of your time on the things that really matter to you. Rate your tasks into categories using the ABCD prioritization system described in the time management course. 02/07/2015 Time Management 13
- 14. 3. Plan yourweek •Spend some time at the beginning of each week to plan your schedule. Taking the extra time to do this will help increase your productivity and balance your important long-term projects with your more urgent tasks. All you need is fifteen to thirty minutes each week for your planning session.02/07/2015 Time Management 14
- 15. 4. Carry anotebook •You never know when you are going to have a great idea or brilliant insight. Carry a small notebook with you wherever you go so you can capture your thoughts. If you wait too long to write them down you could forget. Another option is to use a digital recorder. 02/07/2015 Time Management 15
- 16. 5. Learn tosay no • Many people become overloaded with too much work because they over commit; they say yes when they really should be saying no. Learn to say no to low priority requests and you will free up time to spend on things that are more important. 02/07/2015 Time Management 16
- 17. 6. Think beforeacting •How many times have you said yes to something you later regretted? Before committing to a new task, stop to think about it before you give your answer. This will prevent you from taking on too much work. 02/07/2015 Time Management 17
- 18. 7. Continuously improve yourself •Maketime in your schedule to learn new things and develop your natural talents and abilities. For example, you could take a class, attend a training program, or read a book. Continuously improving your knowledge and skills increases your marketability, can help boost your career, and is the most reliable path to financial independence. 02/07/2015 Time Management 18
- 19. 8. Think aboutwhat you are giving up to do your regular activities •It is a good idea to evaluate regularly how you are spending your time. In some cases, the best thing you can do is to stop doing an activity that is no longer serving you so you can spend the time doing something more valuable. Consider what you are giving up in order to maintain your current activities. 02/07/2015 Time Management 19
- 20. 9. Use atime management system •Using a time management system can help you keep track of everything that you need to do, organize and prioritize your work, and develop sound plans to complete it. An integrated system is like glue that holds all the best time management practices together.02/07/2015 Time Management 20
- 21. 10. Identify badhabits •Make a list of bad habits that are stealing your time, sabotaging your goals, and blocking your success. After you do, work on them one at a time and systematically eliminate them from your life. Remember that the easiest way to eliminate a bad habit, it to replace it with a better habit. 02/07/2015 Time Management 21
- 22. 11. Don’t doother people’s work •Are you in the habit of doing other people’s work because or a ‘hero’ mentality? Doing this takes up time that you may not have. Instead, focus on your own projects and goals, learn to delegate effectively, and teach others how to do their own work. 02/07/2015 Time Management 22
- 23. 12. Keep agoal journal •Schedule time to set and evaluate your goals. Start a journal and write down your progress for each goal. Go through your goal journal each week to make sure you are on the right track. •Keeping a journal on your computer has never been easier! • Specific • Measurable • Achievable • Realistic • Time-based 02/07/2015 Time Management 23
- 24. 13. Don’t bea perfectionist •Some tasks don’t require your best effort. Sending a short email to a colleague, for example, shouldn’t take any more than a few minutes. Learn to distinguish between tasks that deserve to be done excellently and tasks that just need to be done. 02/07/2015 Time Management 24
- 25. 14. Beware of“filler” tasks •When you have a to-do list filled with important tasks, be careful not to get distracted by “filler” tasks. Things such as organizing your bookcase or filing papers can wait until you tackle the items that have the highest priority. 02/07/2015 Time Management 25
- 26. 15. Avoid “efficiencytraps” •Being efficient doesn’t necessarily mean that you are being productive. Avoid taking on tasks that you can do with efficiency that don’t need to be done at all. Just because you are busy and getting things done doesn’t mean you are actually accomplishing anything significant. 02/07/2015 Time Management 26
- 27. 16. Utilize “productive procrastination” Procrastinationdoesn’t necessarily have to be a bad thing if you use it to delay working on low priority tasks that may not need to be done at all. Wait until a task becomes important enough to deserve your time before you work on it. 02/07/2015 Time Management 27
- 28. 17. Ask questions •Askingquestions can be an effective tool to help keep you on track. Whenever you are unsure of what to do next, just ask yourself “What is the most valuable use of my time right now?” 02/07/2015 Time Management 28
- 29. 18. Apply the80/20 rule •The 80/20 rule states that 20% of your tasks account for 80% of the value in your to- do list. Some tasks have a much greater return on your investment of time and energy than others. Use prioritization to identify and focus your time on these high payoff tasks. 02/07/2015 Time Management 29
- 30. 19. Avoid attemptingto do too much •While it is good to balance important long-term projects with urgent tasks, you can take this too far. If you spread your time and energy over too many different projects, you may not be able to make meaningful progress on any of them. Good time management often requires that you focus your time on a smaller set of objectives. 02/07/2015 Time Management 30
- 31. 20. Use yourenergy cycles •We all have times in our day when we feel productive and other times when we feel sluggish. Use these highs and lows to your advantage. Get complex and mentally challenging tasks done during your energy highs. During the lows, take care of low priority, routine, or non- challenging tasks. 02/07/2015 Time Management 31
- 32. This ATM securityknows how to manage time….. 02/07/2015 Time Management 32
- 33.