Time management and goal setting (01 19-2013)
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The document discusses effective time management strategies, particularly focusing on improving meeting efficiency through proper planning, defined roles, and structured agendas. It emphasizes the importance of managing emails to reduce inefficiencies and provides guidelines for triaging and addressing email-related issues. The content is aimed at enhancing productivity in both meetings and email communication.
Time management and goal setting (01 19-2013)
- 1. Time Management EdWIN S. Soriano Team Planu Inc. Balai Isabel, Talisay, Batangas 19 January 2012 Planu @ka_edong
- 2. Overview • Time Management • Kick-Ass Meetings • Taming the Email Monster • LUNCH • Goal Setting Planu @ka_edong
- 3. There will always be a reason why you meet people. Either you need them to change your life or you're the one that will change theirs. - Anonymous Planu @ka_edong
- 4. Ineffective Meetings and Effective Meetings Planu @ka_edong
- 5. Meetings can be better! • Google: • Apple: • Micro-meetings • Small groups of Smart people • 3-projectors • Walk out at 30-mins • No politics, just data • Do something productive • “Office Hours” make up for time spent here. Planu @ka_edong
- 6. Before the Meeting 6P’s Proper Prior Planning Prevents Poor Performance Planu @ka_edong
- 7. Before the Meeting 4P’s • Purpose: Expected Outcome • Published Agenda • Pertinent Attendees • Pre-work (as needed) Planu @ka_edong
- 8. During the Meeting Roles Focus Tools 1. Meeting Lead / 1. Callout: “rat hole” Topic Lead 2. Bin items 2. Scribe 3. Take it offline 3. Time-keeper 4. Focus on Purpose 4. Other specified (Many ways to skin roles the cat) 5. Disagree and commit Planu @ka_edong
- 9. During the Meeting Powerful Questions 1. What are we aiming to achieve? 2. What needs to be done to accomplish this? 3. What are the options / recommendations? 4. What help do you need? Planu @ka_edong
- 10. During the Meeting Time Keeping Tools 1. Parkinson’s Law: • Work expands so as to fill the time available for its completion. 2. Half-time rule: All info in by half-time 3. Last-third rule: • Start making decisions. • Agree on next steps. Planu @ka_edong
- 11. After the Meeting Publish Meeting Minutes. Sample: • Attendees • Expected Outcome • Key Messages • Agreements / Decisions • Next Actions with owner, timeline • Meeting Discussion • Discussion points • Agreements • Next Actions with owner, timeline • Others: Next meeting, bin items Planu @ka_edong
- 12. Let’s get to the Meet of it. Q&A’s Planu @ka_edong
- 13. E-MAIL What’s the story of your e-Mail Inbox? Planu @ka_edong
- 14. Video: Triage Planu @ka_edong
- 15. Video: Triage • “Pearl Harbor” movie triage scene • http://www.youtube.com/watch? v=BqOX2ecASuE Planu @ka_edong
- 16. Email Management Things you can do without anybody else’s action • Manage from source • Triage • 4D’s Planu @ka_edong
- 17. Taming the e-Mail Monster: Text You! :-) Photo via: http://media.nj.com/ledgerupdates_impact/photo/dinosaur-2jpg-9301e4bbc4891d42.jpg Planu @ka_edong
- 18. Email Manifesto • What are my top inefficiencies with regards to email? • What is it that I myself do that contributes to these inefficiencies? • What can I specifically do to address these inefficiencies? Planu @ka_edong
- 19. Thank You! Edwin S. Soriano Planu @ka_edong [email protected] https://www.slideshare.net/ka_edong/ Planu @ka_edong