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UKRI OA policy requirements for repositories and how to meet them
- 1. UKRI OA policyrequirements for repositories and how to meet them Petr Knoth, Knowledge Media institute, The Open University Balviar Notay, Jisc Friday 5.11.2021 Acknowledgements: Matteo Cancelierri, Viktoriia Pavlenko, Nancy Pontika
- 2. Outline 1. Current metadatalandscape vs UKRI OA requirements 2. How CORE assists repositories in meeting compliance 3. Recommendations and future outlook 5.11.2021
- 3. To be consideredcompliant with UKRI’s open access requirements research articles made available via repositories must meet the following technical requirements: • PIDs for: • (DOI, URN or Handle) for research papers • all authors and contributors (ORCID) • ISSN • Research management PIDs (funder, organization, grant?, project?, …) • machine-readable licence • version information (AAM, VoR, …) • deposit date 5.11.2021 Metadata requirements for research papers in repositories
- 4. UKRI OA policymetadata requirements UKRI will monitor the implementation of this policy to assess compliance of research organisations and to evaluate the efficiency and effectiveness of the policy and progress towards open access. 5.11.2021
- 5.
- 6. 5.11.2021 Lord Kelvin: “Ifyou cannot measure it, you cannot improve it.”
- 7. Assessing OA compliancerates across the UK 5.11.2021 Aggregate metadata of research papers from repositories Consolidate / harmonise the aggregated data to raise its quality. Analyse / develop compliance monitoring tools
- 8.
- 9. • 65 UKrepositories supporting RIOXX • 1,673,513 metadata records • 1,467,268 metadata records of type ("Book", "Book chapter", "Conference Paper/Proceeding/Abstract", "Journal Article/Review", "Monograph", "Journal Article" ) • 67 remaining Dublin Core (or DC +OpenAIRE) repos amount for 2M metadata records • Only 162,732 metadata records can be identified as research outputs within scope. 5.11.2021 Analysed data
- 10. 5.11.2021 PIDs for researchoutputs
- 11.
- 12.
- 13.
- 14.
- 15. 5.11.2021 Deposit compliance • REF2021:deposit within 90 days of acceptance • new UKRI policy: “… at the time of final publication.” (research articles) • deposited version must be free and unrestricted to view and download. • have a CC BY licence, or other licence permitted by UKRI Herrmannova, Drahomira; Pontika, Nancy and Knoth, Petr (2019). Do Authors Deposit on Time? Tracking Open Access Policy Compliance. In: 2019 ACM/IEEE Joint Conference on Digital Libraries, 2-6 Jun 2019, Urbana- Champaign, IL
- 16. Official supplier ofdata to Research England for REF2021 OA audit 5.11.2021 Delivered information for 139k research REF research outputs CORE's role in the REF2021 compliance monitoring
- 17. Tool for compliance monitoring 5.11.2021 Cross-repository check functionality SupportedHEIs with checking compliance of their data prior to REF2021 submission Assisted with identification of non- compliant (over 90 days) outputs CORE Repository Dashboard
- 18. Current Repository Dashboardassists HEIs with: 5.11.2021 Harvesting issues tracking Deposit compliance monitoring Enriching metadata with PIDs Metadata compliance monitoring and RIOXX validation
- 19. UKRI OA policymonitoring enhancement in CORE Repository Dashboard (1/3) 5.11.2021 • Assist UK HEIs with discovering and identifying non-compliant outputs, improve their monitoring and help them with meeting output compliance • Regular downloadable and web compliance reports.
- 20. 5.11.2021 UKRI OA policymonitoring enhancement in CORE Repository Dashboard (2/3)
- 21. 5.11.2021 • Enhanced depositcompliance tracking • Ambition to create notifications for outputs at risk of non-compliance • Working closely with Jisc to improve CORE Repository Dashboard and further support compliance monitoring UKRI OA policy monitoring enhancement in CORE Repository Dashboard (3/3)
- 22. Planned actions (Balviar) •Working together to deliver enhanced CORE tools to support the community in meeting UKRI OA policy requirements • Going through a product development process • In the process of getting formal approval to start technical development. 5.11.2021
- 23. Recommendations for repositories •Adopt RIOXX (v3). • Pay attention to the completeness of mandatory metadata fields. • Register for CORE Repository Dashboard and use the existing and upcoming compliance features. • Give us feedback about how we can make your life simpler. 5.11.2021
- 24.
Editor's Notes
- #2 Not-for-profit service run by the Open University with the support of Jisc. CORE aggregates outputs from around the world, but also acts as the national aggregator for research outputs.
- #4 The question to ask here is how can we quantitatively measure compliance?
- #6 If you cannot measure “If you cannot measure it, you cannot improve it.”
- #7 If you cannot measure “If you cannot measure it, you cannot improve it.”
- #9 Global aggregator of full text and metadata (over 200 million metadata records from 10k repositories and 40 million active users) UK national aggregator
- #11 Explain the legend on the graphs. Short vs long terms. Insights: good levels of compliance for RIOXX short-form records.
- #13 The first one just shows that the licence field is populated. The second that the licence is one of the CC licences.
- #15 Significantly less for long- form
- #16 Under each dc:relation: deposit_date resource_exposed_date Record level record_public_release_date These are new fields in RIOXX v3. OpenAIRE application profile doesn’t have this.
- #18 So how does it look from the perspective of repositories? Still talk about the REF example. Examplin how similar it is for the new UKRI OA policy.
- #20 However, we want to enhance these services so that they are fully supporting this new UKRI and other relevant policies as well. This slide shows the content breakdown.
- #21 Compliance rates tracking
- #22 Deposit compliance tracking