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USE EXCEL FORMULAS TO MANAGE
                     STUDENT GRADES


          .




© Permission is granted to copy, distribute and modify this document as long as you give me credit.
WORKSHOP OBJECTIVE
After completion of the workshop, participants will be able
to:
• Identify the syntax and operators of an Excel formula
• Use SUM(), MAX(), MIN(), SMALL(), COUNTIF(), and
  AVAREAGE() to perform statistical calculation
• Construct an IF() formula to perform computation
• Create a look-up table and use VLOOKUP() function to
  update student letter grade
OPERATORS
            OPERATOR                               MEANING                      EXAMPLE
+ (plus sign)                        Addition                                   3+3


– (minus sign)                       Subtraction                                3–1
                                     Negation                                   –1
* (asterisk)                         Multiplication                             3*3


/ (forward slash)                    Division                                   3/3


% (percent sign)                     Percent                                    20%


^ (caret)                            Exponentiation                             3^2


= (equal sign)                       Equal to                                   A1=B1


> (greater than sign)                Greater than                               A1>B1


< (less than sign)                   Less than                                  A1<B1


>= (greater than or equal to sign)   Greater than or equal to                   A1>=B1


<= (less than or equal to sign)      Less than or equal to                      A1<=B1


<> (not equal to sign)               Not equal to                               A1<>B1


: (colon)                            Range operator, which produces one         B5:B15
                                     reference to all the cells between two
                                     references, including the two references
EXCEL FORMULAS AND FUNCTIONS
                   FUNCTION                             WHAT IT DOES

SUM(range)                               Adds all the numbers in a range of cells
AVERAGE(range)                           Calculates the average of a range of cells
IF(LogicalTest, TrueValue, falseValue)   Checks whether a condition is met, and
                                         returns one value if true, and anther
                                         value if false
MAX(range)                               Returns the largest value in a set of
                                         values. It ignores logical values and text
MIN(range)                               Returns the smallest value in a set of
                                         values
COUNT(range )                            Counts the number of values (cells
                                         containing numbers) in a range
COUNTIF(range, criteria )                Counts the number of cells that are the
                                         same as a search string
SMALL(range, k)                          Returns the k-th smallest value in a set
                                         of values
AVERAGE AND WEIGHTED AVERAGE SCORE
• Average of a set of scores:
   • AVERAGE() All cell weighted equally
   • =AVERAGE(B2:B5)
• Weighted Average:
   • 20% and 40% weight
   • =(B2+C2+D2)*0.2+E2*0.4
AVERAGE AND WEIGHTED AVERAGE SCORE
             A            B             C             D            E           F
                                                                                            G
            Name        Quiz 1        Quiz 2        Quiz 3        Final    Total Score   Weighted
 1                                                                                       Average
 2   Angela        98            91            98            81           =SUM(C2:E2 =B2*0.2+C2
                                                                          )          *0.2+D2*0.2
                                                                                     +F2*0.4
 …   Eric          89            78            85            92

 5   John          68            67            73            43

 6   Average       =AVERAGE(B
                   2:B5)
 7   Highest       =MAX(B2:B5
                   )
 8   Lowest        =MIN(B2:B5)
DROPPING LOWEST SCORES
• Drop one lowest score
  =SUM(B2:E2)-MIN(B2:E2)
• Drop two lowest score
  =SUM(B2:E2)-MIN(B2:E2)-SMALL(B2:E2,2)
TAKING ATTENDANCE
• Recording Student Attendance
• Displaying Attendance in Another Worksheet

       A         B        C        D        E      F           G                H


 1
     Name   Quiz 1   Quiz 2   Quiz 3   Final    Total   Absence          Adjusted


 2
     Angela 98       91       98       81               =Attendance!I2   =IF(G2>=3,F2-
                                                                         30,F2)
ADJUSTING SCOER
• Excel IF() function to adjust student score based on your class policies
  =IF(Criteria, Value if true, Value if false)
• AND() check whether all arguments are true. OR() function checks whether
  any of the arguments are true.
• ISBLANK() check whether a reference is an empty cell and returns true or
  false
• What the hell is this?
  =IF(AND(A1>B1, NOT(ISBLANK(B1))), AVERAGE(A1, B1), B1)
LETTER GRADES
•    VLOOKUP() function looks for a value
     =VLOOKUP(lookup value, lookup table range, value column)


             A      B        C        D       E       F        G             H                    I

    1      Name   Quiz 1   Quiz 2   Quiz 3   Final   Total   Absence   Adjusted Score          Grade
                                                                                        =VLOOKUP(H2,$A$10:$B
    2 Angela       98       91       98       81     368       1           368
                                                                                        $14,2)

    3 Debra        72       78       78       97     325       1           325                   B

    …

    9
    10 0            F
    11 240          D
    12 280          C
    13 320          B
    14 360          A
ANALYSIS TOOLPAK
• Microsoft Office Excel add-in
• ANOVA
• correlation or
• t-test
QUESTIONS?



 HANDOUT
 http://i-digitals.blogspot.com/2011/08/using-excel-to-manage-student-grade.html


© Permission is granted to copy, distribute and modify this document as long as you give me credit.

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Use Excel Formulas

  • 1. USE EXCEL FORMULAS TO MANAGE STUDENT GRADES . © Permission is granted to copy, distribute and modify this document as long as you give me credit.
  • 2. WORKSHOP OBJECTIVE After completion of the workshop, participants will be able to: • Identify the syntax and operators of an Excel formula • Use SUM(), MAX(), MIN(), SMALL(), COUNTIF(), and AVAREAGE() to perform statistical calculation • Construct an IF() formula to perform computation • Create a look-up table and use VLOOKUP() function to update student letter grade
  • 3. OPERATORS OPERATOR MEANING EXAMPLE + (plus sign) Addition 3+3 – (minus sign) Subtraction 3–1 Negation –1 * (asterisk) Multiplication 3*3 / (forward slash) Division 3/3 % (percent sign) Percent 20% ^ (caret) Exponentiation 3^2 = (equal sign) Equal to A1=B1 > (greater than sign) Greater than A1>B1 < (less than sign) Less than A1<B1 >= (greater than or equal to sign) Greater than or equal to A1>=B1 <= (less than or equal to sign) Less than or equal to A1<=B1 <> (not equal to sign) Not equal to A1<>B1 : (colon) Range operator, which produces one B5:B15 reference to all the cells between two references, including the two references
  • 4. EXCEL FORMULAS AND FUNCTIONS FUNCTION WHAT IT DOES SUM(range) Adds all the numbers in a range of cells AVERAGE(range) Calculates the average of a range of cells IF(LogicalTest, TrueValue, falseValue) Checks whether a condition is met, and returns one value if true, and anther value if false MAX(range) Returns the largest value in a set of values. It ignores logical values and text MIN(range) Returns the smallest value in a set of values COUNT(range ) Counts the number of values (cells containing numbers) in a range COUNTIF(range, criteria ) Counts the number of cells that are the same as a search string SMALL(range, k) Returns the k-th smallest value in a set of values
  • 5. AVERAGE AND WEIGHTED AVERAGE SCORE • Average of a set of scores: • AVERAGE() All cell weighted equally • =AVERAGE(B2:B5) • Weighted Average: • 20% and 40% weight • =(B2+C2+D2)*0.2+E2*0.4
  • 6. AVERAGE AND WEIGHTED AVERAGE SCORE A B C D E F G Name Quiz 1 Quiz 2 Quiz 3 Final Total Score Weighted 1 Average 2 Angela 98 91 98 81 =SUM(C2:E2 =B2*0.2+C2 ) *0.2+D2*0.2 +F2*0.4 … Eric 89 78 85 92 5 John 68 67 73 43 6 Average =AVERAGE(B 2:B5) 7 Highest =MAX(B2:B5 ) 8 Lowest =MIN(B2:B5)
  • 7. DROPPING LOWEST SCORES • Drop one lowest score =SUM(B2:E2)-MIN(B2:E2) • Drop two lowest score =SUM(B2:E2)-MIN(B2:E2)-SMALL(B2:E2,2)
  • 8. TAKING ATTENDANCE • Recording Student Attendance • Displaying Attendance in Another Worksheet A B C D E F G H 1 Name Quiz 1 Quiz 2 Quiz 3 Final Total Absence Adjusted 2 Angela 98 91 98 81 =Attendance!I2 =IF(G2>=3,F2- 30,F2)
  • 9. ADJUSTING SCOER • Excel IF() function to adjust student score based on your class policies =IF(Criteria, Value if true, Value if false) • AND() check whether all arguments are true. OR() function checks whether any of the arguments are true. • ISBLANK() check whether a reference is an empty cell and returns true or false • What the hell is this? =IF(AND(A1>B1, NOT(ISBLANK(B1))), AVERAGE(A1, B1), B1)
  • 10. LETTER GRADES • VLOOKUP() function looks for a value =VLOOKUP(lookup value, lookup table range, value column) A B C D E F G H I 1 Name Quiz 1 Quiz 2 Quiz 3 Final Total Absence Adjusted Score Grade =VLOOKUP(H2,$A$10:$B 2 Angela 98 91 98 81 368 1 368 $14,2) 3 Debra 72 78 78 97 325 1 325 B … 9 10 0 F 11 240 D 12 280 C 13 320 B 14 360 A
  • 11. ANALYSIS TOOLPAK • Microsoft Office Excel add-in • ANOVA • correlation or • t-test
  • 12. QUESTIONS? HANDOUT http://i-digitals.blogspot.com/2011/08/using-excel-to-manage-student-grade.html © Permission is granted to copy, distribute and modify this document as long as you give me credit.

Editor's Notes

  • #3: There are three types of data you can put in a cell in an Excel spreadsheet, number, text and formulas. Formulas are used to add, subtract, multiply, or divide the numbers in a cell (or cells) and produce a new answer.