Using IBM Domino Data in IBM Connections – a real life story
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The document discusses the process of migrating 50GB of data from an IBM Notes database to IBM Connections, highlighting the challenges and solutions encountered during this transition. It reflects on data management, integration issues, and user experience enhancements that resulted from the migration effort. The document also showcases the improvements in data organization and user management following the integration of the existing IBM Notes applications into IBM Connections.
Using IBM Domino Data in IBM Connections – a real life story
- 1. Using IBM Domino Data in IBM Connec2ons – a real life story Andreas Ponte / Urs Meli Belso2 Collabora5on AG
- 2. • System Integrators • IBM Domino/Notes • IBM Notes Traveler • IBM Same5me • IBM Connec5ons • Custom Development • Domino • XPages • Interfaces and Systemintegra5on • Educa5on for Administrators, Developers and Users • Member of Penumbra Group
- 3. About the speakers • Andreas Ponte about.me • ~18 years in the Lotus/ICS world • Worked for a Reinsurance Company un5l 2007, amongst other things responsible for the global communica5on infrastructure • Joined Belso2 AG, an IBM Premier Business Partner located Switzerland, with focus on consul5ng in the IBM Domino and mobile solu5ons area • Since 2014 CEO of Belso2 Collabora5on AG and IBM Champion for 2015 • Regularly speaking at own events and various user groups
- 4. About the speakers • Urs Meli • Working with ICS products since 1999 as a senior developer and administrator • Besides developing in all possible languages, he also specializes in integra5on of systems • IBM Notes/Domino and especially IBM Connec5ons are his main topics as an administrator
- 5. Using IBM Domino Data in IBM Connec9ons – a real life story • We faced a challenge of bringing 50GB of data from an IBM Notes database into IBM Connec5ons and from a local usage to a large audience in and outside of the company. • We will talk about the star5ng point, the steps needed for and the file migra5on, the integra5on of an exis5ng IBM Notes applica5on in IBM Connec5ons and how the solu5on helps users from different companies to find and share informa5on.
- 6. Using IBM Domino Data in IBM Connec9ons – a real life story The challenge: • Move 50GB of data from IBM Notes into IBM Connec5ons • From a local usage to a large audience in and outside of the company. • Goal: replace the Extranet
- 7. Agenda • The star5ng point • The steps needed for and the file migra5on • The integra5on of exis5ng IBM Notes applica5ons in IBM Connec5ons • The result
- 8. The star9ng point • Leed database • Library for Eurapco Electronic Documents • 50 GB / 15’000 documents (aaachments) to be moved to IBM Connec5ons
- 9. The challenge for the upload • „read“ informa5on from current documents and aaachments in the database to: • Add tags to the document • Sort by original crea5on date • Change the owner (Created by..) • Share with different communi5es
- 10. Migra9on of data • Problems • Challenges • Solu5ons
- 11. Migra9on of data • Problems • Missing func5ons in SBT • Changing the owner • Seeng a crea5on date • Files • Duplicate file names • Mime Type not updated, i.e. no .doc
- 12. Migra9on of data • Challenges • Migra5on of data • 15’000 documents, 50 GB of data • Network Bandwidth • Migra5on only during off-peak hours • No freeze, data changes during migra5on
- 13. Migra9on of data • Solu5ons • Migra5on database to manage aaachments • Which aaachments have been uploaded • Which aaachments have been changed • Notes Agent • Upload documents to IBM Connec5ons • Based on informa5on from Notes document • Set tags • Copy document to according community and folder • Based on informa5on from aaachment • Set tags • TDI/SDI • Change owner (created by..)
- 14. The result 31.1.2015 1.11.2015 Size of all files (including older versions) 38.5 GB 47.8 GB Total number of files 15‘785 17‘454 Total number of folders 2‘042 2‘163 Number of tags 186 488 Number of 5mes all tags have been applied to files 92‘865 95’805
- 15. Events • Aaachments linked from origina5ng database (LEED) • New XPages applica5on • Embedded in e-join • Same look & feel as e-join • Widget for IBM Connec5ons
- 18. Events Widget
- 19. User Management • We enhanced the login screen with a • Possibility to register • Reset the password
- 22. Automa9sa9on • We used a combina5on of TDI/SDI and Jython scripts to meet the customer’s requirements to: • Automa5cally join a predefined community • Automa5cally follow a community once joined
- 23. Ques9ons?