Using ms word

Saturday, November 30, 2013
ASSIGNMENT ON …... MICROSOFT WORD 2007
SUBMITTED TO:-
MAM NASEEHA DURRANI
SUBMITTED BY:-
NAME --------- ZAHRA NAZ
ROLL NO. ----- 04
STUDY PROGRAMME:-
BS-BIOTECHNOLOGY (3rd SEMESTER)
STUDY COURSE:-
INTRODUCTION TO COMPUTER
BAHAUDDIN ZAKARIYA UNIVERSITY, MULTAN, PAKISTAN
Microsoft word 2007

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 Quick access bar…..
 Microsoft office button.….
 Title bar….
 Types of menu in a computer:
a) Popup menu……………….comes by right clicking the mouse.
b) Pull up menu…………..comes by clicking on start button.
c) Drop down menu…..comes by clicking on different options on upper
left side of a file.
d) Sub menu……………….comes from all above three menus and is shown
by more arrows in the menu dialogue box.
 Setting up word’s environment:
a) Maximizing and minimizing the ribbon:
Ribbon can be maximized or minimized by right clicking on ribbon and
marking checked minimize or maximize option.

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b) Customizing the quick excess bar:
Click the lower sided arrow on the quick access bar. Marked checked the
desired options or for more options, use more commands option and
remove or add options in quick access bar.
c) Show or hide the ruler:
Ruler can be made shown or hidden by single left clicking on the ruler
option above the scroll line on left side.
 Text basics:
For managing text in Microsoft word, the most important thing is the
cursor or insertion point.

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a) To insert the text:
b) Dragging and dropping:
It means to hold specific text by right clicking and then placing or
dropping that test on another place in the “same document”.
c) Copy, cut and paste:
i) Select the text and right click on it. Choose copy option and then
paste on other place by opening popup menu and choosing the paste
option.
ii) Select the text and right click on it. Choose the cut option and then
paste on other place by opening popup menu and choosing the paste
option.
iii) In case of cut and paste, no copy of selected text remains on initial
place while in case of copy and paste, the original text remains on its
initial place.
iv) Copy, cut and paste can be made in the same document or between
two different documents.
v) Short cut keys:-
Copy….. Control + C
Paste….. Control + V
Cut……… Control + X
d) To select the text:
Text is selected in two ways:-
i) For whole text selection, “control + A” is used.
ii) For specific text selection, shift + arrow keys are used.
Shift +  … for selecting in right direction
Shift + … for selecting in left direction
Shift +  … for selecting in upper direction
Shift +  … for selecting in lower direction
e) To delete the text:
For deleting text, two keys on key board are used:-
i) Backspace key:-
It works on left side and erases the text in left direction.
ii) Delete key:-
It works on right side and deletes the text in right direction.

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 Compatibility mode:
“The mode in which a file of previous versions (97-2003) can be opened
in Microsoft word 2007 or upgraded Microsoft words”, is called
compatibility mode.
For example, doc file (execution file of Microsoft word 2003) can be
opened in Microsoft word 2007 and compatibility mode word is
mentioned in the title bar.
 How to form a doc. file from docx file…?
Select the document  click the “save as” option choose the word
(97- 2003) option  set the location and name of file  save the file 
file will be in doc file form.
 Proofing features:
These are,
a) Spelling error:-
It is indicated by red line under the incorrectly spelled word. It can be
corrected by selecting the word, then right clicking and choosing the
right word.
b) Grammar error:-
It is indicated by green line under the grammatically incorrect line or
words. It can be corrected by selecting the text, then right clicking and
choosing the “ignore once” option.
c) Contextual spelling error:-
It is indicated by blue line under the incorrect words or lines.
 Formatting the text:
a) Font face or font style:-
Change font style by selecting different font faces from the icon in font
block in the home menu bar.
b) Bold font:-
Click the bold font icon in the font tray in the home main menu.
c) Font size:-
Font size can be adjusted by the font size icon in font tray in the main
home menu.

d) Color option:-
Color of fonts can be changed by clicking font color icon and selecting
the color.
e) Font back ground color:-
Choose the color for back ground by clicking the icon named text
highlight color, in drop down menu from home option.
f) Casing the fonts:-
Fonts can be made small sized, and toggled by clicking the case font in
the font tray in home menu and selecting the casing.
g) Power on a font:-
Power is made on a font by using superscript icon in font tray.
h) Base of a font:-
A font can be written with base by using subscript icon in font tray in
home’s drop down menu.
Short cut key….Control + D.
Page 6 of 15
 Formatting the paragraph:
a) Addition of bullets:-
Bullets can be added to a paragraph or document by taking the icons
from the paragraph tray in the drop down menu of home.
Bullets are of three types,
i) Bullets
ii) Number bullets
iii) Sub bullets
b) Indentation:-
Indentation means spacing of lines from left and right side of a
paragraph.
i) Increase indent

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ii) Decrease indent
Both indentations occur by clicking the indentation option icons in
the paragraph tray in home basic menu.
c) Spacing between lines:-
Spacing between the lines can be change accordingly by customizing
spacing between lines from the line spacing option in the paragraph
tray.
d) Shading the paragraph back ground:-
Background color of the paragraph can be changed by customizing the
shading option in the home drop down menu.
e) Alignment:-
These are used for aligning the text in proper way.
i) Align the text left
ii) Align the text right
iii) Align the text in center
iv) Justify the text
 Headings:
Heading of the document can be written in different ways by clicking the
desired option in the style tray in home drop down menu.
 Insertion of objects:
a) Clip art:-

Clip art can be inserted in the document by clicking clip art option in
illustration tray in insert drop down menu.
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b) Picture insertion:-
Click on the picture option in the illustration tray.
c) Shape insertion:-
Click on the shape option in illustration tray & choose the desired shape.
d) Table:-
Required type of table can be inserted by customizing the table option.
e) Word art:-
Click on word art in text tray for desired word art.
f) Header and footer-
Click header and footer options for different headers and footers.
g) Page number:-
Click the page number option in header and footer tray.
h) Symbols:-
Different symbols and equations can be inserted by clicking the symbols
& equation options in the symbol tray.
i) Text box:-
Click on the text box option in the text tray & select the required text
box.
 Formatting the page:
a) Page setup: -

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i) Margin:-
Click margin option in the page setup tray in drop down menu of
page layout.
ii) Orientation:-
Click on orientation option in the page setup tray.
iii) Size:-
Adjust size of paper by clicking the size option in page setup tray.
iv) Number of columns:-
Click the column option in the page setup tray.
v) Breaks:-
Click the break option for required page break in document.
vi) Line number:-
Click the line number option in page layout menu.
b) Page back ground:-
i) Water mark:-
Click water mark option in page back ground tray & customize it.
ii) Page color:-
Click the page color option in page layout menu.
iii) Page border:-
Click the page border option in the page background tray. Select the
required border design for document.

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c) Themes:-
Select the font theme, color and different effects in different writing
styles by clicking options themes, color, effects and fonts in the theme
tray in page layout’s menu.
 Cover page:
Click the cover page option in page tray. Cover page templates are
available and create new cover page option is also there.

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 Short cut keys:
For opening a new file………… Control + N
For opening an existing file…. Control + O
 Saving a document:
a) An open document can be saved only in one format by,
i) Click the Microsoft office button and select the save option. Save the
document by adjusting name and location of the document in the
dialogue box, hence opened.
ii) Click the “close Microsoft office” option and save document by
adjusting location and name of the document in the dialogued box.
b) “Save as” is a way to save an important document in more than one
format, e.g. docx file can be saved as doc file.

i) Click the Microsoft office button and choose the “save as” option.
Select the desire format to save the document in other than its
original format.
Page 12 of 15
c) Short cut keys:-
Save ………………… Control + S
Save as ……………. No short cut key
 Print a document:
a) Print preview:-
i) Print view can be seen by clicking the print view icon in the quick
access bar.
ii) Click Microsoft office word office button. Select the print option and
in this, select the print preview. Printed view of a document which is
going to be printed can be previewed by this.
b) Print of the view can be taken by followings,
i) Normal print:-

Click the Microsoft word button, select the print option and then click
print. Adjust the number of copies, size and number of pages in the
dialogue box. Click ok.
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ii) Quick print:-
It prints the document by already adjusted settings for printing.
Click the Microsoft word button, select print option & click quick
print.
iii) Short cut key:-
Print ….. Control + P
 Clip arts:-
 Shapes:-

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 Text boxes:-
 Table:-
Saturday Sunday Monday Tuesday Wednesday
 Word art:-
MICROSOFT WORD 2007

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 Short cut keys:
a) Ctrl + S = save
b) Ctrl + C = copy
c) Ctrl + X = cut
d) Ctrl + V = paste
e) Ctrl + P = print
f) Ctrl + Z = undo
g) Ctrl + R = replace the text
h) Ctrl + A = select whole text
i) Ctrl + F = search the text
j) Ctrl + D = open editing dialogue box
k) Ctrl + N = open a new file
l) Ctrl + O = open an existing file
m) Ctrl + F4= close the file
n) Alt + delete= delete any page
o) Delete = clear the text
p) Esc = cancel the current task
q) Ctrl + esc = open the start menu
r) Alt + print screen = take screen shot
s) Ctrl + >/< = change font size
t) Ctrl + shift + F = change font face
u) Ctrl + I = italicize the selected text
v) Ctrl + J = justify the text
w) Ctrl + B = bold the text
x) Ctrl + U = underline the text
y) alt + = = enter the equation
z) Shift + any arrow = select the specific text line

Using ms word

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