Wa warehouse project status report
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This project status report provides an update on the Consumer Distribution Changes project taking place at the WA warehouse. It summarizes that the project is overall on time, though some initial delivery issues occurred. It details progress made on transitioning stock to a third-party logistics provider, delivery performance reporting, subleasing the warehouse space, relocating the sales office, and resolving IT configuration issues. The report identifies key milestones for the next period and risks to the project's success.
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Wa warehouse project status report
- 1. Project Status Report Project Name: Consumer distribution changes Department: Fulfillment Focus Area: WA Warehouse Prepared By: Tom Evans Document Owner(s) Organization Role Dave Armstrong Fulfillment team Fiona Dickson Sales team Project Status Report Version Control Version Date Author Change Description 1.0 08/10/2008 Tom Evans Document created Confidential wawarehouseprojectstatusreport-150203194546-conversion-gate01.doc Last printed on 10/8/2008 22:08:00 a10/p10
- 2. Project Status Report TABLE OF CONTENTS PROJECT STATUS REPORT PURPOSE.....................................................................................3 PROJECT STATUS REPORT .......................................................................................................3 1.1 Project Status Report Details.............................................................................................3 1.2 Project Status Report Template.........................................................................................3 PROJECT STATUS REPORT APPROVALS.................................................................................7 Confidential Page 2 2/4/2015
- 3. Project Status Report PROJECT STATUS REPORT PURPOSE The Project Status Report document is a means of formal regular reporting on the status of a project to key project stakeholders, including senior management & the fulfillment / sales teams PROJECT STATUS REPORT 1.1 Project Status Report Details The project status report details will include the following data & comments & be broken up into the following categories. • Overall status & comments • Progress on 3PL transition • Carrier/provider performance to date • Warehouse sub-lease status • Sales office relocation • Staff morale • IT • Budget controls 1.2 Project Status Report Template Project Name: Consumer distribution changes Prepared By: Tom Evans Date: 08/10/2008 Reporting Period: 08/10/2008 to 15/10/2008 Project Overall Status: Project is overall on time. There have been some initial hiccups that have resulted in some delivery issues to store & other changes to the overall plan. None of these will result in the failure of the overall task - the strategic exit of the WA consumer warehouse. Confidential Page 3 2/4/2015
- 4. Project Status Report Project Summary: Warehouse stock transition into 3PL • This was due this weekend but has been delayed by the provider due to unexpected stock take from another client. This will not delay the overall project. Freight direct to WA customers. 1. Some difficulty in this area was complicated by numerous factors. Some of which are Nylex driven example, the failure to label deliveries correctly. Some by the carrier’s performance due to breakdowns in the system. All aspects of this are being addressed. 2. Delivery reporting templates are being established to deliver detailed delivery reports inclusive of delivery dates to customer – see embedded sample. This has both details from Nylex & SCT systems Delivery & performance reporting Attached is a document consisting of 4 tabs relating to differing delivery status 1. “WA all Invoices” this relates to all deliveries invoice for WA in last month 2. Deliveries to WA that are in pick slip at Somerton 3. SCT delivery data including pickup times & delivery times. This is valid data & report is still a work in progress. 4. Nylex delivery data relating to the deliveries in the SCT report. WA Nylex SCT bunnings delivery data.xls **Please note SCT reporting is immature & will be available next week data in current report is live** Warehouse sub lease status • Colliers has worked closely with Nylex on the sob-lease option for the Nylex warehouse in Perth. Numerous meeting have been held with Onesteel & Nylex have prepared letters of offer to Onesteel with a start date of November 1st . A favorable result is forecasted Sales Office relocation • Geoff Radford is handling the sales office relocation. Assessment of works has been carried out & this relocation will not impact the project. Staff morale • Staff are coping well with the changes in the warehouse environment – no real issues to report Geoff Radford should speak to behalf of the office staff. Confidential Page 4 2/4/2015
- 5. Project Status Report IT config • Some teething problems, though Martin C has all aspects well under control for both 3pl option & sales office config Budget Controls • Very little expenditure has occurred during these early stages. Costs included in attachment Milestone Deliverables performance reporting current period Milestone Deliverables Due Date % Completed Deliverable Status Milestone 1 : Data analysis & planning • A class items to 3pl analysis 12/10/08 100% Complete • Stock return to Melb 01/11/08 20% Pending • Warehouse sub lease 01/11/2008 80% Pending • Activation of 3pl 12/10/200 0% Pending /late (2 days) • Sale office relocation 01/11/2008 50% pending Milestone 2 Delivery testing ex Melbourne • Bunning’s only delivery test 25/09/2008 100% Completed with some issues • Activation all orders direct to WA cust (ex 3pl) 12/10/2008 50% Completed Bunning’s only • Milestone Deliverables scheduled for completion over next period Milestone Deliverables Due Date % Completed Deliverable Status Milestone 1 Transition of stock into 3PL environment • Activation of SCT 3pl 15/10/2008 0% Will deliver by new due date • Full stock return to melb 01/11/2008 20% Will be at 70% by EOP • Milestone 2 Warehouse & office closures • IT Config Office/3pl 15/10/2008 50% pending Confidential Page 5 2/4/2015
- 6. Project Status Report • Lease transition to Onesteel 15/10/2008 80% Pending expect a result (Colliers) • Project impact of milestone success or failure for project remainder 1. Failure to deliver will result in customer backlash 2. IT component will result in delivery performance failures. Lease transition failure will increase cost to Nylex in rent recovery Project Budget/Financial Status Budget Item Planned Budget Actual Cost Variance/Explanation Stock return to melb $60k Part completed N/A Office rework $20k Not started N/A Project Risk Management Status Risk and Description Risk Chance Risk Impact Risk Priority Change from Last Review • 3pl IT solution • 3PL not ready & does not ship Low Low High High A1 A1 N/A (customer impact) N/A (customer impact) • Sub lease fails • Provider service failure (transport) Low Low Medium High B1 A2 N/A (cost) N/A (service impact during changeover) Project Issue Management Status Issue and Description Project Impact Target Due Date Issue Status Issue Resolution • Performance reporting config • Low 15/10/2008 Pend SCT to update report • • Confidential Page 6 2/4/2015
- 7. Project Status Report Project Recommendations • R Egar to complete sub-lease agreement. • SCT to complete performance reporting • • • • Objectives for Next Project Status Review Performance reporting to be completed for both SCT & Nylex. Sub lease to be signed off. 3pl solution to be active & running PROJECT STATUS REPORT APPROVALS Prepared by __________________________________ Project Manager Approved by __________________________________ Fulfillment group manager __________________________________ Sales group manager Confidential Page 7 2/4/2015
- 8. Project Status Report Confidential Page 8 2/4/2015