What’s new in OpenText Extended ECM & OpenText Content Suite Release 16 EP6

Release 16 Enhancement
Pack 6 (EP6)
What’s new in Extended ECM and Content Suite
June, 2019

OpenText Confidential. ©2019 All Rights Reserved. 2
Expanding on the simplified user experiences delivered in R16
releases, OpenText Content Suite and OpenText Extended ECM EP6
further deepen integrations with lead applications to drive productivity,
enhances cloud readiness, and provides advancements in user
experience for improved adoption.
General availability March 2019
Launching July 2019

Enterprise
readiness
Operate ECM securely and
efficiently in a
globally distributed enterprise
Usability and
productivity
Provides users
a continuously improved
user experience
Key themes that steer our roadmap
Content enhanced
business processes
Model your enterprise
with
Business Workspaces
Cloud
Enhanced cloud qualities

What’s new in Release 16 EP6 for
OpenText Extended ECM Platform

Extended ECM Platform EP6
New embedded Smart View Perspectives and condensed
Header Widget for optimized usability

Better Workspace Header visuals for increased usability
• Optimize use of
screen real estate,
with header widget,
especially with lead
app integrations
• Adjust header to
eliminate functional
redundancy
• Header widget acts
as an abstract for
the corresponding
business workspace
• Key information is
now clearer to see

Integrate with Extended ECM Platform - new Rest APIs for easy
customization

Integration layer of Extended ECM Platform
Integrate with lead applications
• Integrate easily with
lead applications and
Content Suite Platform
• Enables customers
and partners to use
Extended ECM REST
API and Widget SDK
for customized
implementation
• Integration layer
contains the latest:
‒ Integration guide
‒ Web Services
‒ REST APIs
‒ Widget SDK

External content collaboration for lead applications with OpenText
Core Collaboration and OpenText Extended ECM

External content sharing with Core Collaboration inside
lead applications
• Core Collaboration
extends the value and
functionality of
Extended ECM by
adding cloud native
sharing and
collaboration
• Let employees easily
and securely share
corporate content with
external parties
• Give administrators
visibility and control
• Real time bi-directional
synchronization of
folders and documents
Enable external content
collaboration for lead application
integrations with Extended ECM

What’s new in Release 16 EP6 for
OpenText Content Suite

Content Suite EP6
Content sharing with OpenText Core Collaboration

Real-time bi-directional synchronization with Core
Collaboration
• Real time bi-directional
synchronization of
folders and documents
ensure all parties are
always working on the
most up-to-date version
• Add cloud native
sharing and
collaboration with
external parties
• Give administrators
visibility and control
• Synchronized audit log
ensures a complete
record of all actions
Securely share content with external parties while ensuring that all collaborators are
working with the same version of the document

Content Suite EP6
Smart View

New file viewing options – Thumbnail View
• Visually identify items
stored in Content
Server in Grid View
• Gallery view available
for images and videos
• Aspect ratio
maintained
• Properties displayed in
flyouts
• Optimized for standard
Content Server
thumbnails
(200 x 200 pixels)
Normal operations continue to be available in Thumbnail View

● Displayed when you open
an image in the thumbnail
view
● Allows a user to quickly
view images and videos
● Videos (.mp4 format) are
supported in gallery view
● Previous/Next buttons
● “Filmstrip” to select an
individual image
Gallery View

● Drag & Drop files directly
into sub folders
Drag & Drop

Improved bulk download experience
• Zip & download now
available for multiple
items, entire
containers and all
descendants
• Download phases
displayed in progress
bar
• Download dialog
includes detailed
information about
excluded items
• Zip file can be
renamed

Quickly and easily customize Perspectives
• Editing a Perspective
can now be done
directly in the Smart
View for a quick and
seamless editing
experience
• Create new pages for
folders that do not
already have a
custom page
• Add/remove widgets,
change the widget
order, edit widget
options, and change
the page layout
Edit page command now available from within the Smart View

Usability enhancements improve productivity and adoption
With Smart View:
• NEW! Permissions
Explorer provides quick
and easy review of
permissions across
multiple locations
• Connected Workspaces
fosters time-saving
collaboration between
SMEs with new
Discussion widget.
• In Records Management
review the lifecycle of
files from creation
through to defensible
deletion
Smart View enhancements continue to help users make timely,
informed decisions based on visual cues
Locate disposition review
assignments (view the due
date, priority, status and who
initiated) in the My
Assignments list and click to
access
Visualize permissions in
an advanced browse
experience

Advanced permission
view
Detailed permission levels
(click to make changes)
New Permissions Explorer for advanced permissions management
• Quickly and easily
review permissions
across multiple
locations
• Make changes to both
the simplified
permissions level or to
custom permissions
• Filters for names,
user/groups and
permissions
• Limit usage via a
privilege in Content
ServerView and modify permissions while browsing folder structure

Microsoft Outlook Add-In
● Store emails into Business
Workspaces in an easy and
efficient way
● Open business workspace
● Quickly find a business
workspace from within Outlook
✦ Recently accessed workspaces
✦ Favorite workspaces
✦ Search by workspace name
(results with type-ahead)
✦ Suggested Workspaces
✦ Custom Search (New)
● Save complete email and/or
individual attachments (New)
● 2019 Roadmap:
✦ Forms to enter required metadata

Content Suite EP6
Connected Workspaces

Connected Workspaces – Header Widget enhancements
With these
enhancements users
can:
• Optimize screen real
estate
• View important details
above the fold
• Streamline review
process by adding
Reminder action in
Smart View
Optimize “power-usability” with improved, overall viewing
EP5
and
Before
EP6

Connected Workspaces – Discussion Widget
With the Smart View
Discussion widget:
• Foster collaboration
between subject
matter experts directly
inside Connected
Workspaces
• Easily search
conversation content
with Autotype search
• Customize
conversation views
• Follow conversationsConduct project and team discussions between subject matter experts while archiving
corporate IP found in conversations. And easily search content or set up notifications
Subject matter experts are
collaborating with their peers
All active discussions
can be picked up easily
Workspace overview is
showing the latest questions

Content Suite EP6
Records Management

Records Management disposition review in Smart View
With disposition review
now available in Smart
View:
• Review the lifecycle of
files from creation
through to defensible
deletion
• Quick access to
Assignments for
disposition reviews
• Change and review
disposition decisions
• View reviewers’
progress in the Classic
View
Easily save content from
browsers for records
management purposes.

Kylie can select a new review
decision and enter comments to
explain her decision
There are two Disposition
Reviews assigned
Records Management
● Records Management
Dashboard gives an
overview
● Disposition Review:
✦ Review as stakeholder
disposition assignments in
the Smart View
✦ The OpenText Records
Management disposition
search can automatically
send disposition review
assignments to a first and
second sets of reviewers
✦ Reviewer can:
✦ view the records to be
dispositioned
✦ change the review decision
✦ add comments
✦ share links to records

Content Suite EP6
Content Server foundation

Simplified install, upgrade & improved cloud readiness
• Reduce cost, time and
manual errors with
streamlined updates
• Connected Workspaces
is now part of basic
installation, reducing
overall update process
• Easier to use with
Docker
• Streamline the process
and time required for
setup with additional
scripted configuration
settings
Whether your deployment is in the cloud or on-premises, EP6
continues to reduce the time and cost of keeping Content Suite
up-to-date so you can take advantage of new innovations, faster.

● Start workflows from documents,
folders, emails or Business
Workspaces
✦ Workflows available are based on
attributes and/or classifications
● Smart View forms for entering
data
✦ Easy to use form editor
● Monitoring & Tracking Widgets:
✦ Tracking of own WFs (Tracking)
and WFs of others (Monitoring)
pays attention to permissions)
✦ Improved performance (New)
✦ Improved layout (New)
✦ Workflows show as a single line
with all subsequent steps grouped
for better overview
● Signing step now available in
Smart View (New)
Workflow

Content Suite EP6
Enterprise Connect

Enterprise Connect – print from modern browsers
With Editor Print
Control:
• Meet compliance
requirements with
archived, print records
• Easily print for the
widest range of
modern browsers
including Edge,
Firefox and Chrome
Easily save content from
browsers for records
management purposes

Enterprise Connect View from Content Server
With Enterprise
Connect View:
• Launch Enterprise
Connect View from
Content Server in both
the Classic and Smart
View user interface
• Automatically navigate
to the current folder
(or any folder)
• Manage files such as
dragging and dropping
folders and Outlook
messages with this
Windows Explorer
Launch Enterprise Connect View from Content Server Classic or Smart View user
interface and drag and drop folders and Microsoft™ Outlook™ messages

Office Editor enhancements
• Edit documents stored
in Content Server
directly using
Microsoft Edge
• Launch and create
new files from
Microsoft Office
templates stored in
Content Server
• See busy indicator
when editing and
downloading large
files from Content
Server.
• Support Microsoft
Office 2019
Now supporting
Microsoft Office
2019, Office
Editor delivers
ongoing
productivity
enhancements

Content Suite EP6
Office Online

Authoring with Office Online Server
With Office Online
Server:
• Connect on-prem to
the Office Online
Server which is the
on-prem version of
Office Online
• Extended ECM
Platform and Content
Suite Platform
customers with strict
requirements avoiding
cloud components can
still rely on using
Office Online
capabilities
Edit Content Server
documents with on-
premise installation of
Office Online Server
for customers with
strict requirements

Easy, secure editing in Microsoft® Office Online Server
• Quick access to Office
Online for authoring
and editing directly
from Smart View, even
when deployed locally
via Office Online
Server
• Complete on-premise
solution
• Suitable for customers
with high security
requirements
• Documents do not
leave the customer’s
premise and are not
cached on Microsoft
servers
Editing and co-authoring tools using web technologies are becoming essential
productivity tools

Content Suite EP6
Content Server Mobile

Content Server Mobile
● Will now ship with Content Suite Platform and all Extended ECM
applications
● No additional charge
● Based on Smart View

Ready to Upgrade?
Staying current with the latest releases
ensures you can take advantage of new
features and performance improvements that
will maximize the value of your investments
in OpenText technology.

https://blogs.opentext.com/upgrading-to-opentext-content-suite-16-the-time-is-now/

10.5 is no longer supported – upgrade now!
• As of March 2019, 10.5
moved to sustaining
maintenance
• Upgrading to take
advantage of the wealth
of new capabilities
released, many based on
your feedback
• We provide a full range of
services to help your
organization.
• No matter which path you
choose, you can count on
OpenText to help with
your upgrade and
deployment process
De-risk
upgrade
75% fewer Customer Support calls when
OpenText PS manages the upgrade
Tools and
best
practices
Upgrade assessment, customization and module
review, data migration cloud or on-premises
Local
presence,
global reach
1400+ ECM Consultants WW sharing project
implementation experiences and best practices
• Build the business case to upgrade https://blogs.opentext.com/upgrading-to-opentext-content-
suite-16-the-time-is-now
• Discuss your upgrade requirements with the OpenText PS Team
• www.opentext.com/campaigns/services-upgrade-opentext-software

Upgrade yourself with resources from Upgrade Central
Available on My Support
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blogs.opentext.com/category/information-management/ecm/content-suite-16/

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What’s new in OpenText Extended ECM & OpenText Content Suite Release 16 EP6

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